Loading...
2010_06.22 EDC Agenda Packet AGENDA KENNEDALE ECONOMIC DEVELOPMENT CORPORATION BOARD OF DIRECTORS REGULAR MEETING — JUNE 22, 2010 405 MUNICIPAL DR. — KENNEDALE MUNICIPAL BLDG. COUNCIL CHAMBERS 7:15 PM CALL TO ORDER II. ROLL CALL III. PUBLIC HEARING To receive citizens input regarding the Kennedale Economic Development Corporation's intent to participate in "Projects," as defined in the Development Corporation Act of 1979, as amended, Texas Revised Civil Statutes Annotated Article 5190.6, including, but not limited to, designing, acquiring, improving, and operating the following: 1) "TownCenter Project," Operations/Management /Marketing of a "mid- city" downtown district including but not limited to the commercial, medical, retail, and (New Urbanism style, typically higher density / multi- storied) residential growth of TownCenter Kennedale and its surrounding area; 2) "Redevelopment Project," The development of new and renovation of existing commercial/residential and municipal / KEDC projects designed to enhance Kennedale's lifestyle and quality of life; 3) "TownCenter Beautification Project," The further development/beautification /landscaping/ upgrading of the TownCenter Kennedale area and its adjoining TCK Plaza; 4) "Arts Project," The planning, implementation, and operation of Civic / City Events and establishment of a City /TCK Public Arts Program; 5) "Sign Project," The construction of a new Kennedale Entranceway Monument Sign at a site TBD; 6) "Parkway Project," The creation & implementation of Kennedale Parkway, Village Creek, and I -20 commercial and residential Urban Renewal / Development/Redevelopment / Revitalization / Beautification plans / Kennedale Parkway Landscape Median and actual projects derived from these plans; 7) "Development Project," The Creation of a Tax Increment Financing District(s) (TIF) and Municipal Management District (MMD) including Consultation, Planning, Legal, and Engineering Services; 8) "Branding Project," A Kennedale Marketing and Implementation Plan aimed at City Branding and attracting new Kennedale projects and businesses; Page 1 of 3 9) "Grant Project," The continuation of the existing Revitalization Grant Program and funding; 10) "Industrial Expansion Project," Industrial expansion and recruitment program, including loans and land leases. 11) "Industrial Recruitment Project," The recruitment of new and retention of existing Kennedale industrial businesses and development/redevelopment of industrial park(s); including but not limited to rail spurs, infrastructure, and office parks, etc; 12) "Transit Project," The attraction and development of DFW Metroplex area commuter transit / light rail / mass transportation services including the development of a Kennedale rail station and related improvements; 13) "Landbank Project," The purchase / leasing / sale or other means of transfer of real estate land and properties for the accomplishment of the above designated projects; 14) "Financing Project," The issuance, purchase, sale, or other means of transfer of Bonds and other debt instruments designed to fund the above objectives including, but not limited to implementing a Tax Increment Financing (TIF) District / Municipal Management District (MMD) and mixed -use project(s) development/redevelopment; 15) "Community Grant Project," The implementation of an E -Civis Grant Writing Program; 16) "Staff Support Project," Contractual staff services (Orasi Development); and 17) "Administrative Project," All necessary services and related expenses for the above projects including but not limited to project master - planning; engineering; alternate energy sources; project advertising / marketing; related consultant and legal services; new construction / remodeling / maintenance of landscaping, roadways, City / KEDC owned or leased buildings, and their related improvements. The above listed projects will require expenditure of funds collected from the 4B sales tax for Fiscal Year 2010 -2011. If the KEDC Board of Directors recommends approval of such Projects, the City Council will act on this recommendation at their regularly scheduled meeting on the 9 day of September 2010. IV. REGULAR ITEMS A. Review and consider action to approve regular meeting minutes dated May 18, 2010. B. Review KEDC Financial Reports. C. Review and consider authorizing Executive Director to sign an agreement with Shield Engineering Group to provide Construction Phase Services at the TownCenter in an amount not to exceed $8,500. D. Review and consider action to change date and time of future meetings. Page 2 of 3 V. STAFF ANNOUNCEMENTS/REPORTS A. KEDC Executive Director Announcement/Reports 1. Fallen Heroes Monument 2. TownCenter 3. SW City Development B. Orasi Development Report 1. ICSC VI. PRESIDENTBOARD ANNOUNCEMENTS/REPORTS A. President Announcements/Reports 1. Report agenda items to be posted for future meetings VII. EXECUTIVE SESSION A. The Economic Development Corporation will meet in closed session pursuant to Section 551.087 of the Texas Government Code to deliberate the offer of a financial or other incentive to a business prospect with which the city is conducting economic development negotiations. 1. Acquisition of Real Property • 1000 E. Kennedale Parkway • 5500 W. Kennedale Parkway 2. Texas Leverage Fund for Grover Corporation VIII. RECONVENE INTO OPEN SESSION AND TAKE ACTION PURSUANT TO EXECUTIVE SESSION, IF NECESSARY. IX. ADJOURNMENT Page 3 of 3 StaffReport To KEDC Board of Directors Date: June 18, 2010 Agenda Item No: IV - Subject: Review and consider approval of meeting minutes. Originated by: Kathy Turner, KEDC Secretary Summary: A draft copy of the meeting minutes dated May 18, 2010 is attached for your review and consideration. Recommendation: Recommend Approval. Disposition by KEDC Board of Directors: 339 MINUTES KENNEDALE ECONOMIC DEVE NT CORPORATION BOARD ! I TORS REGULAR • ''1 - MAY 18, 2010 405 MUNICIPAL DRIV NNEDALE MUNICIPAL BLDG. COUNCIL CHAMBERS CALL TO ORDER President Mundy called the meeting to order at 7:18 p.m. II. ROLL CALL Kathy Turner, Secretary called roll with the following persons present/absent: Present: Robert Mundy President Beverly Hayes Board Member Mark Yeary Board Member Rebecca Mowell Board Member Darrell Erwin Board Member Absent: Donnie Graham Vice - President Doug Parker Board Member Staff members present included: Bob Hart Executive Director Sakura Moten - Dedrick Treasurer Kathy Turner Secretary Jack Thompson Orasi Development — Contract Provider III. REGULAR ITEMS A. Review and consider action to approve regular meeting minutes dated April 13, 2010. Darrell Erwin moved to approve regular meeting minutes dated April 13, 2010 as submitted, second by Rebecca Mowell. Erwin, Mowell, Mundy, and Yeary voted aye, while Hayes abstained due to absence of meeting. Motion carried (4 -0 -1). B. Review KEDC Financial Reports. Sakura Moten - Dedrick, Treasurer addressed KEDC Financial Reports for the month ending March 31, 2010. C. Review and consider action to approve Independent Audit for year ended September 30, 2009. Rebecca Mowell moved to approve Independent Audit for year ended September 30, 2009, second by Beverly Hayes. Motion carried (5 -0). 340 D. Review and consider action to authorize President to execute a sales agreement between the EDC and the City for the sale of Lot 8, Block A, Kennedale Retail Center Addition. Darrell Erwin moved to authorize President to execute a sales agreement between the EDC and the City for the sale of Lot 8, Block A, Kennedale Retail Center Addition, second by Mark Yeary. Motion carried (5 -0). E. Review and consider action to authorize President to execute a Release of Easement for easement currently in existence on a portion of the TownCenter property. Beverly Hayes moved to authorize President to execute a Release of Easement for easement currently in existence on a portion of the TownCenter property, second by Rebecca Mowell. Motion carried (5 -0). F. Review and consider action to authorize President to execute a utility easement to create public easements for the water and sewer lines to be constructed to serve the TownCenter. Mark Yeary moved to authorize President to execute a utility easement to create public easements for the water and sewer lines to be constructed to serve the TownCenter, second by Darrell Erwin. Motion carried (5 -0). G. Review and consider action to authorize President to execute an agreement declaring reciprocal driveway, ingress - egress, and parking easements for the TownCenter. Darrell Erwin moved to authorize the President to execute an agreement declaring reciprocal driveway, ingress - egress, and parking easements for the TownCenter, second by Beverly Hayes. Motion carried (5 -0). H. Review and consider action to authorize Executive Director to submit a waiver letter from the Texas Leverage Fund. Rebecca Mowell moved to authorize Executive Director to submit a waiver letter from the Texas Leverage Fund, second by Darrell Erwin. Motion carried (5 -0). I. Review and consider action to change date and time of future meetings. After a brief discussion, it was suggested to confirm quorum status prior to the June 15 meeting. If no quorum is available, meeting date would be scheduled for June 22n IV. STAFF ANNOUNCEMENTS/REPORTS A. KEDC Executive Director Announcement/Reports Bob Hart, Executive Director provided updates on the following: 1. Fallen Heroes Monument — Mr. Hart indicated that the City Council took action on May 13 to convey the property directly to the Fallen Heroes Memorial Foundation, and that an announcement is scheduled for May 27 at 10:00 AM at the Ballpark in Arlington, TX. He then briefly described the terms of the agreement and options available if memorial did not develop as planned. 341 2. TownCenter — Mr. Hart indicated that the development of the TownCenter is proceeding as scheduled, and that moving of the Section House is planned for the last week of July. 3. SW City Development — No report. 4. Bowman Springs Road — Mr. Hart advised construction is proceeding as planned, and that once completed the City would end up with a parcel of property, in which discussion would need to take place in the future on what to do with the property. Also, Mr. Hart reported that a Strategic Planning Session for the Kennedale Chamber of Commerce is scheduled for August 4 and that he has received two inquiries in regards to the visual and functional grant program. B. Orasi Development Report 1. ICSC - Jack Thompson, EDC Contractor indicated that he would be in attendance at the International Council Shopping Center Conference the last week of May, in which he has obtained marketing material for the TownCenter, and has scheduled appointments for various properties within the city. V. PRESIDENTBOARD ANNOUNCEMENTS/REPORTS A. President Announcements/Reports 1. Report agenda items to be posted for future meetings With no agenda items reported and no further discussion, President Mundy recessed the meeting at 8:19 p.m. to enter into executive session. VI. EXECUTIVE SESSION A. The Economic Development Corporation will meet in closed session pursuant to Section 551.087 of the Texas Government Code to deliberate the offer of a financial or other incentive to a business prospect with which the city is conducting economic development negotiations. 1. 1000 E. Kennedale Parkway 2. 5500 W. Kennedale Parkway 3. 5414, 5420, 5421, & 5424 High Ridge Road 4. Texas Leverage Fund VII. RECONVENE INTO OPEN SESSION AND TAKE ACTION PURSUANT TO EXECUTIVE SESSION, IF NECESSARY. President Mundy reconvened into open session at 9:03 p.m. with no action taken on Y p P executive session items. 342 VIII. ADJOURNMENT There being no further discussion, President Mundy asked for a motion to adjourn. Darrell Erwin so moved and Mark Yeary seconded the motion with all members present voting in favor. Motion carried (5 -0). Meeting adjourned at 9:05 p.m. APPROVED: President, Robert Mundy ATTEST: Kathy Turner, Secretary to EDC Staff Report To the Members of the EDC4B Board Date: June 22, 2010 Agenda Item No: IV - B Subject: DISCUSS AND REVIEW APRIL 2010 EDC FINANCIALS Originated by: Sakura Moten - Dedrick Summary: Budget/Amendment N/A Year -To -Date • Sales Tax: Revenues are lower this year in comparison to last year. The EDC has experienced approximately a 20% decrease for the month of Apr compared to Apr of last year, a 20% loss year -to -date remains in effect compared to this same time last year due to the slowing of the economy (see Monthly Graph, 3 -Year Historical Graph, 10 -Year Historical Data). • Investment Earnings: Due to declining interest rates, revenues continue to be much lower compared to this same time last year. • Miscellaneous Income: Revenues are lower this year in comparison to last year. Last year included approximately $128K for a gas lease and $354K for an insurance reimbursement due to roof damage. The repair of both the City & EDC roof damage has been completed. Staff is in the process of reconciling all receipts and upon determining actual expenses paid, will return any remaining balance back to our insurance provider, TML. • Surplus Sales/Rentals: Revenues are lower this year in comparison to last year. Almost half of the $20K difference is due to an increase in the Cypress bank account for operating balance purposes. The remaining amount is due to revenues received for rent. • Personnel: EDC Director position was eliminated a few months into last year, and this is why no expenses are reflected in the current month. • Supplies: Increase in expenses over this time last year. Approximately $6K was expensed for aerial maps in Oct 09 and an additional $10K for printed supplies since Feb 10. These were related to posters associated with the Kennedale Chamber and printed ads for the Kennedale News for the ground breaking ceremony. • Maintenance: No significant change. • Sundry: Significant increase in expenses over this time last year. Last year included costs tied to Town Center Plaza; however, this year includes a large portion tied to architecture and design services related to the Town Center redevelopment. • Debt: No significant change in reference to the $1.2M EDC Revenue Bond. • Transfers: No significant change. The board did amend the budget in anticipation of a $25K interest only payment on the $2M CO Bond. The actual payment of $26540 was due 05/01/2010. This was paid by the General Fund and then the General Fund was reimbursed by EDC. Following reimbursement to General Fund will occur following its payment every Nov ($40K interest only) and May ($75K principal plus $40K interest). • Capital: Significant increase in expenses over this time last year. Approximately $94K was for roofing repairs to Subway in Nov 09/Dec 09 and $246K in Feb 10 (both directly offset by insurance reimbursement proceeds received in the prior fiscal year), and approximately $380K was for the purchase of right -of -way /land in Apr 2010 for 1121 West Kennedale Parkway. Estimate The FY09 /10 Amended Budget anticipated an ending fund balance of approximately $495K, not including the EDC Bond Fund Reserve. However, due to the purchase of ROW /land in Apr 2010, staff now estimates an ending fund balance of $92K. CITY OF KENNEDALE, TEXAS ANNUAL PROGRAM OF SERVICES INCOME STATEMENT 15: EDC4B FUND FY08 -09 FY08 -09 FY08 -09 FY08 -09 FY09 -10 FY09 -10 FY09 -10 FY09 -10 INCOME STATEMENT BUDGET AMENDED YTD APR ACTUAL PROPOSED AMENDED YTD APR ESTIMATE OPERATING REVENUES 532,211 532,211 721,191 1,017,337 567,171 511,788 194,858 518,103 OPERATING EXPENDITURES (1,040,207) (1,040,207) (380,257) (529,367) (744,417) (1,631,540) (1,208,072) (2,023,154) OPERATING INCOME /(LOSS) (507,996) (507,996) 340,933 487,970 (177,246) (1,119,752) (1,013,213) (1,505,051) NONOPERATING REVENUES /(EXPENSES) INTEREST EARNINGS 50,000 50,000 7,467 9,691 20,000 20,000 1,467 2,500 TRANSFERS IN - - - - - - - - (TRANSFER OUT) - - - - 10,000 26,000 26,540 26,540 NET OPERATING INCOME /(LOSS) (457,996) (457,996) 348,400 497,662 (147,246) (1,073,752) (985,207) (1,476,012) BEGINNING FUND BALANCE $1,097,354 $1,097,354 $1,097,354 $1,097,354 $ 1,595,015 $1,595,015 $1,595,015 $1,595,015 ENDING FUND BALANCE (EXCLUDING FUND 95) $ 639,358 $ 639,358 $1,445,754 $1,595,015 $ 1,437,769 $ 495,264 $ 583,269 $ 92,464 95: EDC4B RESERVE FUND $ 118,482 $ 118,482 $ 118,482 $ 119,418 $ 119,418 $ 119,418 $ 119,418 $ 119,418 ENDING FUND BALANCE (INCLUDING FUND 95) $ 757,840 $ 757,840 $1,564,236 $1,714,433 $ 1,557,187 $ 614,681 $ 702,686 $ 211,882 • "EXEMPLIFYING EXCELLENCE" CITY OF KENNEDALE, TEXAS ANNUAL PROGRAM OF SERVICES FUND SUMMARY BY CATEGORY 15: EDC4B FUND FY08 -09 FY08 -09 FY08 -09 FY08 -09 FY09 -10 FY09 -10 FY09 -10 FY09 -10 YTD CATEGORY BUDGET AMENDED YTD APR ACTUAL PROPOSED AMENDED YTD APR ESTIMATE PERCENT BEGINNING FUND BALANCE $1,097,354 $1,097,354 $1,097,354 $1,097,354 $ 1,595,015 $ 1,595,015 $ 1,595,015 $ 1,595,015 AD VALOREM TAXES - - - - - - - - 0.0% SALES /BEVERAGE TAXES 357,011 357,011 123,370 298,682 323,571 306,744 97,563 311,781 31.8% INVESTMENT EARNINGS 50,000 50,000 7,467 9,691 20,000 20,000 1,467 2,500 7.3% MISCELLANEOUS INCOME - - 481,136 481,136 - - - - 0.0% SURPLUS SALES /RENTALS 175,200 175,200 116,684 237,518 243,600 205,044 97,296 206,322 47.5% TOTAL REVENUES $ 582,211 $ 582,211 $ 728,658 $1,027,029 $ 587,171 $ 531,788 $ 196,325 $ 520,603 36.9% PERSONNEL 108,109 108,109 42,792 37,549 - - - - 0.0% SUPPLIES 29,300 29,300 4,855 9,351 33,860 28,860 17,808 27,310 61.7% MAINTENANCE 22,680 22,680 16,725 23,052 23,790 23,790 17,468 23,790 73.4% SUNDRY 572,801 572,801 200,160 311,688 417,537 1,024,582 302,534 1,037,711 29.5% DEBT 212,317 212,317 115,726 1 47,726 164,230 114,230 114,149 114, 149 99.9% TRANSFERS - - - - 10,000 26,000 26,540 26,540 102.1% CAPITAL 95,000 95,000 - - 95,000 414,078 729,574 793,655 176.2% TOTAL EXPENDITURES $1,040,207 $1,040,207 $ 380,257 $ 529,367 $ 744,417 $ 1,631,540 $ 1,208,072 $ 2,023,154 74.0% REVENUES OVER EXPENDITURES $ (457,996) $ (457,996) $ 348,400 $ 497,662 $ (157,246) $ (1,099,752) $ (1,011,746) $ (1,502,551) 92.0% ENDING FUND BALANCE $ 639,358 $ 639,358 $1,445,754 $1,595,015 $ 1,437,769 $ 495,264 $ 583,269 $ 92,464 ADJUSTMENTS "EXEMPLIFYING EXCELLENCE" r CITY OF KENNEDALE, TEXAS ANNUAL PROGRAM OF SERVICES REVENUE LINE ITEM SUMMARY 15: EDC4B FUND FY08 -09 FY08 -09 FY08 -09 FY08 -09 FY09 -10 FY09 -10 FY09 -10 FY09 -10 YTD ACCOUNT ACCOUNT NAME BUDGET AMENDED YTD APR ACTUAL PROPOSED AMENDED YTD APR ESTIMATE PERCENT 4001 -00-00 PROPERTY TAX- CURRENT YEAR - - - - - - - - 0.0% 4002 -00-00 ASSESSMENTS - CURRENT YEAR - - - - - - - - 0.0% AD VALOREM TAXES $ - $ - $ - $ - $ - $ - $ - $ - 0.0% 4081 -00-00 SALES TAX 354,000 354,000 123,370 298,682 323,571 306,744 97,563 311,781 31.8% 4082 -00 -00 MIXED BEVERAGE TAX 3,011 3,011 - - - - - - 0.0% SALES /BEVERAGE TAXES $357,011 $ 357,011 $ 123,370 $ 298,682 $ 323,571 $ 306,744 $ 97,563 $ 311,781 31.8% 4401 -00 -00 INVESTMENT INCOME 50,000 50,000 7,467 9,691 20,000 20,000 1,467 2,500 7.3% INVESTMENT EARNINGS $ 50,000 $ 50,000 $ 7,467 $ 9,691 $ 20,000 $ 20,000 $ 1,467 $ 2,500 7.3% 4409 -00-00 MISCELLANEOUS INCOME - - 127,058 127,058 - - - - 0.0% 4415 -00-00 INSURANCE REIMBURSEMENT - - 354,078 354,078 - - - - 0.0% MISCELLANEOUS INCOME $ - $ - $ 481,136 $ 481,136 $ - $ - $ - $ - 0.0% 4805 -00 -00 RENTAL FEES - SHOPPING CENTER 175,200 175,200 116,684 237,518 243,600 205,044 96,728 205,044 47.2% 4806 -00 -00 RENTAL INSURANCE - - - - - - 568 1,278 #DIV /0! SURPLUS SALES /RENTALS $175,200 $ 175,200 $ 116,684 $ 237,518 $ 243,600 $ 205,044 $ 97,296 $ 206,322 47.5% TOTAL REVENUES $582,211 $ 582,211 $ 728,658 $1,027,029 $ 587,171 $ 531,788 $ 196,325 $ 520,603 36.9% TOTAL REVENUES (EXCLUDING INTEREST/TRANSFERS) $ 663,259 $ 567,171 $ 511,788 $ 194,858 $ 518,103 10 %ADMIN CHARGE - GENERAL FUND 66,326 56,717 51,179 19,486 51,810 "EXEMPLIFYING EXCELLENCE' Economic Development Corporation Sales Tax Revenue Three Year History $60,000 $55,000 $50,000 $45,000 $40,000 $35,000 $30,000 $25,000 A IL A Albin $20,000 w $15,000 OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP 2007 -08 ACTUAL -- 2008 -09 ACTUAL (2009 -10 ACTUAL Economic Development Corporation Sales Tax Revenue FY09 -10 Monthly History $60,000 55,683 $55,000 $50,000 $45,000 $40,000 $35,000 ,. 33,732 33,556 33,664 29,762 $30,000 t, 30,093 30,806 27 081 4 'A 24,379 $25,000 24,245 22,0r - 22,636 �., 21,608 $20,000 18 417 19,433 19 568 1 ' 17,906 17,063 18,030 18,102 $15,000 OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP -*-- 2009 -10 PROPOSED -M- 2009 -10 ACTUAL Sales Tax Collections ECONOMIC DEVELOPMENT CORPORATION 4B SALES TAX - $0.005 2000 -01 2001 -02 2002 -03 2003 -04 2004 -05 2005-06 2006 -07 2007 -08 2008 -09 2009 -10 2009 -10 2009 -10 GAIN/ GAIN/ YTD 2009 -10 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL PROPOSED ACTUAL YTD LOSS LOSS CUM ESTIMATE OCT 25,502 25,986 25,015 26,737 27,574 30,493 26,719 21,880 22,001 22,001 19,568 19,568 (2,433) -11.1% -11.1% 19,568 NOV 33,790 38,083 34,511 33,807 28,806 33,284 41,109 30,548 33,732 33,732 27,081 46,649 (6,651) -19.7% -16.3% 27,081 DEC 24,974 28,868 23,399 26,428 23,373 24,372 23,107 23,438 30,093 30,093 18,417 65,067 (11,675) -38.8% -24.2% 18,417 JAN 20,365 23,884 23,198 21,991 22,728 23,443 26,331 22,677 19,433 19,433 18,102 83,169 (1,331) -6.8% -21.0% 18,102 FEB 33,150 36,108 32,631 35,744 33,862 35,625 29,751 29,839 33,556 33,556 24,379 107,548 (9,177) -27.3% -22.5% 24,379 MAR 21,451 24,816 23,889 22,465 21,345 24,975 16,997 21,830 17,063 17,063 18,010 125,557 947 5.6% -19.5% 18,010 APR 22,533 23,144 20,435 23,465 21,936 24,036 25,672 24,231 22,636 22,636 18,030 143,587 (4,607) -20.4% -116% 18,030 MAY 42,438 30,905 35,360 36,121 36,355 35,851 32,194 31,278 30,806 30,806 55,683 199,269 24,876 80.8% -4.8% 65,683 JUN 27,082 22,890 22,968 33,889 24,011 27,616 26,993 24,985 21,608 21,608 29,762 229,031 8,154 37.7% -0.8% 29,762 JUL 25,095 24,249 25,600 25,928 25,987 24,299 27,477 30,517 17,906 17,906 17,906 246,938 - 0.0% -18% 20,250 AUG 31,319 31,365 32,378 30,767 34,222 35,983 28,340 38,499 33,664 33,664 33,664 280,602 - 0.0% -0.7% 36,000 SEP 26,680 23,899 26,060 25,710 22,677 27,368 30,430 23,534 24,245 24,245 24,245 304,847 - 0.0% -0.6% 26,500 334,381 334,196 325,445 343,051 322,876 347,346 335,121 323,256 306,744 306,744 304,847 (1,897) 311,781 1169 % -106 % -2.62 % 141 % -5.88 % 7.58 % -3.52 % -154 % -5.11% 0.00% -0.62 % 1.64 CITY OF KENNEDALE, TEXAS ANNUAL PROGRAM OF SERVICES EXPENDITURE LINE ITEM SUMMARY 15: EDC4B FUND 01: ADMINISTRATION FY08 -09 FY08 -09 FY08 -09 FY08.09 FY09 -10 FY09.10 FY09 -10 FY09 -10 YTD ACCOUNT ACCOUNT NAME BUDGET AMENDED YTD APR ACTUAL PROPOSED AMENDED YTD APR ESTIMATE PERCENT 5101 -01 -00 SALARIES 77,690 77,690 32,502 32,502 - - - - 0.0% 5107 -01-00 OVERTIME 3,000 3,000 - - - - - - 0.0% 5111 -01 -00 AUTO ALLOWANCE 4,800 4,800 1,278 1,278 - - - - 0.0% 5114 -01 -00 LONGEVITY - - 184 184 - - - - 0.0% 5115 -01 -00 RETIREMENT 9,344 9,344 3,871 3,871 - - - - 0.0% 5116 -01 -00 UNEMPLOYMENT INSURANCE - - 108 108 - - - - 0.0% 5117 -01 -00 FICA 6,540 6,540 2,598 2,598 - - - - 0.0% 5118 -01-00 MEDICAL INSURANCE 6,000 6,000 2,071 2,071 - - - - 0.0% 5120 -01 -00 LIFE INSURANCE 255 255 58 58 - - - - 0.0% 5121 -01 -00 DENTAL INSURANCE 360 360 95 95 - - - - 0.0% 5122 -01 -00 VISION INSURANCE 120 120 29 29 - - - - 0.0% 5190 -01 -00 VACATION /SICK /TERM /LEAVEADJ - - - (5,243) - - - - 0.0% PERSONNEL $108,109 $ 108,109 $ 42,792 $ 37,549 $ - $ - $ - $ - 0.0% 5220 -01 -00 UNIFORMS 600 600 - - 300 300 - - 0.0% 5240 -01-00 PRINTED SUPPLIES 14,000 14,000 1,673 4,449 25,000 22,000 17,059 22,000 77.5% 5260 -01-00 GENERAL OFFICE SUPPLIES 1,500 1,500 332 332 500 500 125 250 24.9% 5261 -01 -00 POSTAGE 1,000 1,000 120 128 1,000 500 - 250 0.0% 5280 -01 -00 MINOR EQUIP /SMALLTOOLS <$5K 3,000 3,000 - - 1,000 - - - 0.0% 5290 -01-00 EXPENDABLE SUPPLIES 1,500 1,500 643 1,023 1,500 1,000 - 250 0.0% SUPPLIES $ 21,600 $ 21,600 $ 2,769 $ 5,932 $ 29,300 $ 24,300 $ 17,183 $ 22,750 70.7% 5403 -01-00 BUILDING MAINTENANCE - - - - - - - - 0.0% 5440 -01-00 OFFICE EQUIP /SOFTWARE MAINT 1,000 1,000 - - - - - - 0.0% MAINTENANCE $ 1,000 $ 1,000 $ - $ - $ - $ - $ - $ - 0.0% 5501 -01-00 ADVERTISING 18,000 18,000 527 789 11,000 5,000 8,343 15,000 166.9% 5510 -01 -00 ASSOC DUES /PUBLICATIONS 1,400 1,400 237 334 1,000 200 165 1,000 82.5% 5512 -01 -00 CONTRACTUAL SERVICES 300,500 130,000 135,587 121,854 - - - - 0.0% 5525 -01 -00 TRAINING /SEMINARS 2,800 2,800 430 430 2,500 1,000 - - 0.0% 5565 -01 -00 LEGAL SERVICES 25,000 25,000 15,784 27,340 40,000 40,000 20,570 40,000 51.4% 5567 -01 -00 AUDIT SERVICES 3,000 3,000 3,000 3,000 4,000 4,000 1,500 4,000 37.5% 5569 -01 -00 IT SUPPORT - - - - - - - - 0.0% 5570 -01 -00 SPECIAL SERVICES 90,000 85,500 4,423 27,870 78,920 103,420 56,292 103,420 54.4% 5575 -01 -00 EQUIPMENT RENTAL 1,000 1,000 - - - - - - 0.0% 5578 -01 -00 TRAVEL 7,450 7,450 254 284 6,000 700 90 250 12.9% 5580 -01 -00 ENGINEERING SERVICES 25,000 - 2,545 - - - - - 0.0% 5585 -01 -00 TELEPHONE SERVICES 600 600 220 294 - - - - 0.0% 5595 -01 -00 ADMIN CHARGE - GENERAL FUND 53,221 53,221 29,861 66,326 56,717 52,862 24,151 52,862 45.7% SUNDRY $527,971 $ 327,971 $192,869 $ 248,521 $ 200,137 $ 207,182 $111,111 $ 216,532 53.6% 5610 -01 -00 VISUAL GRANT 100,000 100,000 - 36,417 50,000 - - - 0.0% 5615 -01-00 FUNCTIONAL GRANT 1 1 4,417 - - - - - 0.0% 5625 -01 -00 ISSUANCE COST - - - - - - - - 0.0% DEBT $100,001 $ 100,001 $ 4,417 $ 36,417 $ 50,000 $ - $ - $ - 0.0% 5701 -01 -00 TRANSFER OUT - GENERAL FUND - - - - 10,000 1,000 - - 0.0% 5714 -01 -00 TRANSFER OUT- DEDICATION FUND - - - - - - - - 0.0% 5795 -01 -00 TRANSFER OUT -EDC RESERVE FUND - - - - - - - - 0.0% TRANSFERS $ - $ - $ - $ - $ 10,000 $ 1,000 $ - $ - 0.0% 5800 -01-00 LAND 25,000 25,000 - - 25,000 - 379,577 379,577 #DIV /0! 5813 -01-00 KENNEDALE ENTRANCE SIGN 45,000 45,000 - - 45,000 45,000 - 45,000 0.0% 5820 -01-00 BUILDING IMPROVEMENT 25,000 25,000 - - 25,000 369,078 349,996 369,078 94.8% CAPITAL $ 95,000 $ 95,000 $ - $ - $ 95,000 $ 414,078 $729,574 $ 793,655 176.2% TOTAL EXPENDITURES $853,681 $ 653,681 $242,847 $ 328,419 $ 384,437 $ 646,560 $857,867 $1,032,937 132.7% "EXEMPLIFYING EXCELLENCE' CITY OF KENNEDALE, TEXAS ANNUAL PROGRAM OF SERVICES EXPENDITURE LINE ITEM SUMMARY 15: EDC4B FUND 01: ADMINISTRATION 03: DEBT SERVICE FY08.09 FY08 -09 FY08 -09 FY08 -09 FY09 -10 FY09.10 FY09 -10 FY09 -10 YTD ACCOUNT ACCOUNT NAME BUDGET AMENDED YTD APR ACTUAL PROPOSED AMENDED YTD APR ESTIMATE PERCENT - 5620 -01 -03 ISSUANCE COSTS 0.0% 5621 -01 -03 PAYING AGENT FEES 1,000 1,000 - - - - - - 0.0% 5643 -01 -03 2007 $1.2M TAX BOND - INTEREST 81,316 81,316 81,309 81,309 79,230 79,230 79,149 79,149 99.9% 5643 -01 -03 2007 $1.2M TAX BOND - INTEREST 30,000 30,000 30,000 30,000 35,000 35,000 35,000 35,000 100.0% DEBT $112,316 $ 112,316 $111,309 $ 111,309 $ 114,230 $ 114,230 $114,149 $ 114,149 99.9% 5702 - 01 - 03 TRANSFER OUT - DEBT SERVICE FUND - - - - - 25,000 26,540 26,540 106.2% TRANSFER $ - $ - $ - $ - $ - $ 25,000 $ 26,540 $ 26,540 106.2% TOTAL EXPENDITURES $112,316 $ 112,316 $111,309 $ 111,309 $ 114,230 $ 139,230 $140,689 $ 140,689 101.0% "EXEMPLIFYING EXCELLENCE" CITY OF KENNEDALE, TEXAS ANNUAL PROGRAM OF SERVICES EXPENDITURE LINE ITEM SUMMARY 15: EDC4B FUND 02: TOWN SHOPPING CENTER FY08 -09 FY08 -09 FY08 -09 FY08 -09 FY09 -10 FY09 -10 FY09.10 FY09 -10 YTD ACCOUNT ACCOUNT NAME BUDGET AMENDED YTD APR ACTUAL PROPOSED AMENDED YTD APR ESTIMATE PERCENT 5280 -02 -00 MINOR EQUIP /SMALLTOOLS <$5K 7,700 7,700 2,085 3,419 4,560 4,560 625 4,560 13.7% SUPPLIES $ 7,700 $ 7,700 $ 2,085 $ 3,419 $ 4,560 $ 4,560 $ 625 $ 4,560 13.7% 5403 -02 -00 BUILDING MAINTENANCE 21,680 21,680 16,725 23,052 23,790 23,790 17,468 23,790 73.4% MAINTENANCE $ 21,680 $ 21,680 $ 16,725 $ 23,052 $ 23,790 $ 23,790 $ 17,468 $ 23,790 73.4% 5501 -02 -00 ADVERTISING 1,000 1,000 - - - - - - 0.0% 5510 -02 -00 ASSOC DUES /PUBLICATIONS 1,230 1,230 - - - - - - 0.0% 5512 -02 -00 CONTRACTUAL SERVICES 14,800 14,800 4,731 13,236 - - - - 0.0% 5530 -02 -00 ELECTRIC SERVICES 6,100 6,100 2,585 3,990 7,800 7,800 1,737 7,800 22.3% 5545 -02 -00 INSURANCE - PROPERTY 20,900 20,900 - - - - 3,779 3,779 #DIV /0! 5565 -02 -00 LEGAL SERVICES - - - - - - - - 0.0% 5570 -02 -00 SPECIAL SERVICES 800 800 (25) (25) 9,600 9,600 7,103 9,600 74.0% SUNDRY $ 44,830 $ 44,830 $ 7,291 $ 17,202 $ 17,400 $ 17,400 $ 12,619 $ 21,179 72.5% TOTAL EXPENDITURES $ 74,210 $ 74,210 $ 26,101 $ 43,673 $ 45,750 $ 45,750 $ 30,711 $ 49,529 67.1% "EXEMPLIFYING EXCELLENCE" CYPRESS HISTORY FOR KENNEDALE TOWN SHOPPING CENTER FY2009 -2010 ACCOUNT OCT NOV DEC JAN FEB MAR APR TOTAL INCOME Rental Income $ 16,568.00 $ 16,568.00 $ 16,568.00 $ 16,568.00 $ 16,568.00 $ 16,568.00 $ 16,568.00 $ 115,976.00 Tax Escrows $ 1,696.00 $ 1,696.00 $ 1,669.00 $ 1,669.00 $ 1,669.00 $ 1,669.00 $ 1,669.00 $ 11,737.00 Insurance Escrows $ 115.00 $ 115.00 $ 142.00 $ 142.00 $ 142.00 $ 142.00 $ 142.00 $ 940.00 CAM Escrows $ 1,040.00 $ 1,040.00 $ 1,040.00 $ 1,040.00 $ 1,040.00 $ 1,040.00 $ 1,040.00 $ 7,280.00 Security Deposit $ - $ - $ 2,957.00 $ - $ - $ - $ - $ 2,957.00 TOTAL INCOME $ 19,419.00 $ 19,419.00 $ 22,376.00 $ 19,419.00 $ 19,419.00 $ 19,419.00 $ 19,419.00 $ 138,890.00 EXPENSES General & Admin $ - $ - $ - $ - $ - $ - $ - $ - Property Mgmt $ (776.76) $ (776.76) $ (500.00) $ (500.00) $ (500.00) $ (500.00) $ (500.00) $ (4,053.52) Office Expenses $ - $ - $ - $ - $ - $ - $ - $ - Bank Charges $ - $ - $ - $ - $ - $ - $ - $ - Rental Commissions $ - $ (3,696.00) $ - $ - $ - $ - $ - $ (3,696.00) Electricity $ (224.56) $ (197.99) $ (394.46) $ (519.52) $ - $ (268.48) $ - $ (1,605.01) Sweeping $ (300.00) $ (600.00) $ (300.00) $ - $ (300.00) $ - $ (600.00) $ (2,100.00) Porter service $ (90.00) $ - $ - $ - $ - $ - $ - $ (90.00) Landscape $ (320.00) $ (640.00) $ (320.00) $ - $ (320.00) $ - $ (640.00) $ (2,240.00) Fire Sprinkler /Alarm $ (150.00) $ - $ - $ - $ - $ - $ - $ (150.00) Hard Surface Repair $ - $ - $ - $ - $ - $ - $ - $ - Asphalt $ - $ - $ - $ - $ - $ - $ - $ - Elec Supplies $ (60.39) $ (514.86) $ - $ - $ - $ - $ - $ (575.25) Mntc Supplies $ - $ - $ - $ - $ - $ - $ - $ - Roofing Repair $ (625.38) $ - $ - $ - $ - $ - $ - $ (625.38) R &M $ - $ - $ - $ - $ - $ - $ - $ - TOTAL EXPENSES $ (2,547.09) $ (6,425.61) $ (1,514.46) $ (1,019.52) $ (1,120.00) $ (768.48) $ (1,740.00) $ (15,135.16) ADJUSTMENTS Operating Balance $ - $ - $ (10,000.00) $ - $ - $ - $ - $ (10,000.00) TOTAL ADJUSTMENTS $ - $ - $ (10,000.00) $ - $ - $ - $ - $ (10,000.00) NET PROFIT /(LOSS) - CHECK $ 16,871.91 $ 12,993.39 $ 10,861.54 $ 18,399.48 $ 18,299.00 $ 18,650.52 $ 17,679.00 $ 113,754.84 Total Rental Income Posted $ 19,419.00 $ 6,876.69 $ 17,608.00 $ 17,608.00 $ 17,608.00 $ 17,608.00 $ 17,608.00 $ 114,335.69 CITY OF KENNEDALE, TEXAS ANNUAL PROGRAM OF SERVICES EXPENDITURE LINE ITEM SUMMARY 15: EDC4B FUND 03: TOWN CENTER REDEVELOPMENT FY08.09 FY08 -09 FY08 -09 FY08 -09 FY09 -10 FY09 -10 FY09.10 FY09 -10 YTD ACCOUNT ACCOUNT NAME BUDGET AMENDED YTD APR ACTUAL PROPOSED AMENDED YTD APR ESTIMATE PERCENT 5570 -03 -00 SPECIAL SERVICES - 100,000 - 18,370 100,000 266,667 115,643 266,667 43.4% 5579 -03 -00 ARCHITECT /DESIGN SERVICES - 75,000 - 13,832 75,000 266,667 52,030 266,667 19.5% 5580 -03 -00 ENGINEERING SERVICES - 25,000 - 13,764 25,000 266,667 11,131 266,667 4.2% SUNDRY $ - $ 200,000 $ - $ 45,966 $ 200,000 $ 800,000 $ 178,804 $ 800,000 22.4% TOTAL EXPENDITURES $ - $ 200,000 $ - $ 45,966 $ 200,000 $ 800,000 $ 178,804 $ 800,000 22.4% "EXEMPLIFYING EXCELLENCE" Staff Report To KEDC Board of Directors Date: June 18, 2010 Agenda Item No: IV - C. Subject: Review and consider authorizing Executive Director to sign an agreement with Shield Engineering Group, PLLC to provide Construction Phase Services at the TownCenter in an amount not to exceed $8,500. Originated by: Kathy Turner, City Secretary Summary: The attached contract authorizes Shield Engineering Group to provide additional construction phase services associated with the improvements to the TownCenter that were not included in the original contract. Recommendation: Move to authorize Executive Director to execute agreement with Shield Engineering Group, PLLC to provide additional Construction Phase Services at the TownCenter in an amount not to exceed $8,500. Disposition by KEDC Board of Directors: AN AGREEMENT TO PROVIDE LIMITED PROFESSIONAL SERVICES PROJECT NAME: Kennedale, Texas Town Center for 6.88 Acre Site CLIENT: Kennedale Economic Development Corporation and /or Kennedale Town Center, LP ADDRESS: 405 Municipal Drive, Kennedale, Texas 76060 hereby requests and authorizes Shield Engineering Group, PLLC (the Firm) to perform the following Services: SCOPE: The Firm understands this project, known as Kennedale Town Center, located in Kennedale, Texas, to consist of additional construction phase services associated with the improvements of a 6.9 -acre ( + / -) tract. Additional services include any services not listed in the original contract and all other special or miscellaneous services specifically authorized by the Client. 1. Construction Phase Services: $8,500 a. Weekly Construction Meetings: The Firm will prepare for and attend weekly construction meetings for the anticipated 6 month construction schedule (estimated 4 meetings per month for 5 additional months totaling 20 meetings at 2 hours each meeting). The Firm will provide a weekly meeting agenda and meeting minutes for each meeting. Additional meetings, if necessary, will be provided for an additional hourly fee if authorized in advance by the Client. b. Site Visits: The Firm will provide site observation meetings as needed during the construction process to address civil construction related issues (estimated 2 visits per month for the 5 additional months totaling 10 meetings at 3 hours each meeting). The Firm will provide a site visit report for each observation if required. Additional site visits, if necessary, will be provided for an additional hourly fee if authorized in advance by the Client. c. Pay Request and Change Order Processing: The Firm will review contractor's monthly pay request, process /track monthly change orders (as necessary) and provide recommendations to the City regarding the pay request. The Firm estimates processing pay requests and processing /tracking change orders once per month for the remaining 5 month duration requiring an estimated 3 hours per month fora total of 15 hours. SUMMARY: Total Lump Sum Fee including reimbursable allowance: $8,500 Additional services include any services not listed above and all other special or miscellaneous services specifically authorized by the Client. The parties agree to the Terms and Conditions stated on the other side of this authorization. Accepted for CLIENT Accepted for SHIELD ENGINEERING GROUP, PLLC By: By: �`- i�`- C/ Name: Name:r Craig H. Barnes, P.E. Title: Title: President / Date: Date: TERMS AND CONDITIONS 1. AUTHORIZATION TO PROCEED: Signing this Agreement shall be construed as authorization by CLIENT for the FIRM to proceed with the Services, unless otherwise provided for in this Agreement. 2. ACCESS TO SITE: Unless otherwise stated, the Firm will have access to the site for activities necessary for the performance of the services. The Firm will take precautions to minimize damage due to these activities, but has not included in the fee the cost of restoration of any resulting damage. 3. COST ESTIMATES: Any cost estimates provided will be on a basis of experience and judgment. Since the FIRM has no control over market conditions or bidding procedures, the FIRM does not warrant that bids or ultimate construction costs will not vary from these cost estimates. 4. ADDITIONAL SERVICES: Services in addition to those specified in Scope will be provided if authorized in writing. Additional services will be paid for by CLIENT as indicated in any Letter of Proposal, Task Authorization, or such other document as deemed appropriate by CLIENT and FIRM. In the absence of an express agreement about compensation, the FIRM shall be entitled to an equitable adjustment to its compensation for performing such additional services. 5. INDEMNIFICATION: The Client shall, to the fullest extent permitted by law, indemnify and hold harmless the Firm, his or her officers, directors, employees, agents and sub - consultants from and against all damage, liability and cost, including reasonable attorney's fees and defense costs, arising out of or in any way connected with the performance by any of the parties above named of the services under this agreement, excepting only those damages, liabilities or costs attributable to the sole negligence or willful misconduct of the Firm. 6. LIMITATION OF LIABILITY: In recognition of the relative risks, rewards and benefits of the project to both the Client and the Firm, the risks have been allocated such that the Client agrees that, to the fullest extent permitted by law, the Firm's total liability to the Client for any and all injuries, claims, losses, expenses, damages or claim expenses arising out of this agreement from any cause or causes, shall be limited to an amount no greater than the fee earned under this Agreement. Such causes include, but are not limited to, the Firm's negligence, errors, omissions, strict liability, breach of contract or breach of warranty. Initial here: (Firm) (Client)] 7. DISPUTE RESOLUTION: Any claims or disputes made during design, construction or post- construction between the CLIENT and FIRM shall be submitted to non - binding mediation. CLIENT and FIRM agree to include a similar mediation agreement with all contractors, subcontractors, sub - consultants, suppliers and fabricators, thereby providing for mediation as the primary method for dispute resolution between all parties. 8. PAYMENT TO FIRM: Invoices for the Firm's service shall be submitted, at the Firm's option, either upon completion of such services or on a monthly basis. Invoices shall be payable within 15 days after the invoice date. If the invoice is not paid within 30 days after the invoice date, the Firm may, without waiving any claim or right against the Client, and without liability whatsoever to the Client, terminate the performance of the service. Retainers shall be credited on the final invoice.] 9. LATE PAYMENTS: Accounts unpaid 30 days after the invoice date may be subject to a monthly service charge of 1.5% (or the legal rate) on the then unpaid balance. In the event any portion or all of an account remains unpaid 90 days after billing, the Client shall pay all costs of collection, including reasonable attorney's fees. 10. TERMINATION: Either CLIENT or FIRM may terminate this Agreement by giving 30 days° written notice to the other party. In such event CLIENT shall forthwith pay FIRM in full for all work previously authorized and performed prior to effective date of termination. If no notice of termination is given, relationships and obligations created by this Agreement shall be terminated upon completion of all applicable requirements of this Agreement. 11. CERTIFICATIONS: Guarantees and Warranties: The FIRM shall not be required to execute any document that would result in its certifying, guaranteeing or warranting the existence of conditions whose existence the FIRM cannot ascertain. 12. OWNERSHIP OF DOCUMENTS: All documents produced by the FIRM under this agreement shall remain the property of the FIRM and may not be used by the CLIENT for any other endeavor without the written consent of the FIRM. 13. SEVERABILITY: In case any one or more of the provisions contained in this Agreement shall be held illegal, the enforceability of the remaining provisions contained herein shall not be impaired thereby Staff Report p To KEDC Board of Directors Date: June 18, 2010 Agenda Item No: IV - D. Subject: Review and consider action to change date and time of future meetings. Originated by: Kathy Turner, City Secretary Summary: Discussion will take place to see if there is a need to schedule any upcoming workshops and /or special meetings, as well as discuss the July 20, 2010 regular meeting date to see if there is a need to reschedule. Recommendation: Disposition by KEDC Board of Directors: StaffReport To KEDC Board of Directors Date: June 18, 2010 Agenda Item No: v. Subject: Staff Announcements /Reports Originated by: Bob Hart, Executive Director Summary: Board of Directors will receive announcements /reports from the following: A. KEDC Executive Director Announcement /Reports 1. Fallen Heroes Monument 2. TownCenter 3. SW City Development B. Orasi Development Report 1. ICSC Recommendation: Disposition by KEDC Board of Directors: Staff Report To KEDC Board of Directors Date: June 18, 2010 Agenda Item No: vi. Subject: President /Board Announcements /Reports Originated by: Kathy Turner, KEDC Secretary Summary: A. President Announcements /Reports 1. Report agenda items to be posted for future meetings. Recommendation: Disposition by KEDC Board of Directors: StaffReport To KEDC Board of Directors Date: June 18, 2010 Agenda Item No: VII. Subject: Executive Session. Originated by: Kathy Turner, KEDC Secretary Summary: A. The Economic Development Corporation will meet in closed session pursuant to Section 551.087 of the Texas Government Code to deliberate the offer of a financial or other incentive to a business prospect with which the EDC is conducting economic development negotiations. 1. Acquisition of Property • 1000 E. Kennedale Parkway • 5500 W. Kennedale Parkway 2. Texas Leverage Fund for Grover Corporation Recommendation: Disposition by KEDC Board of Directors: 1 Staff Report To KEDC Board of Directors Date: June 18, 2010 Agenda Item No: VIII. Subject: Reconvene into open session and take action necessary pursuant to executive session, if needed. Originated by: Kathy Turner, Secretary to EDC Summary: Recommendation: Disposition by KEDC Board of Directors: