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06.11.2009 CC Minutes?4t 8 MINUTES KENNEDALE CITY COUNCIL RF.GLILAR MEETING -JUNE 1 1, 2009 KENNEDALE MUNICIPAL BLDG. - A05 MUNICIPAL DR. COUNCIL CHAMBERS Mayor, Bryan Lankhorst called the meeting to order at 5:35 p.m., and announced that a quorum was prescnc Council present: Bryan Lankhorst John Clark David Green Brian Johnson Kellv Turner Jerry Miller Staff present: Cindy Henry Kathy Turner Kathleen Wells Sakura Dedrick Amy Owens Tommy Williams Mike McMurray Larry Ledbetter James Cowey Rachel Roberts r.. I. WORK SESSION a. Review Strategic Plan Mayor Mayor Pro-Tem, Place I Councilmember, Place 2 Councilmember, Place 3 Councilmember, Place 4 Councilmember, Place 5 Asst. to the City Manager/Human Resources Dir City Secretary Legal Counsel Director of Finance Utility Billing Administrator Chief of Police Fire Chief Director of Public Works Building Official Planner Rachel Roberts, Planner indicated that the City Council entered into a contract with UTA to help design and facilitate a comprehensive, community-wide strategic planning process. Roberts said Section One of the report was a synopsis of the Imagine Kennedale - 2015 Kick-Off Session, which was attended by residents and officials from the City. Task forces were formed, and each was assigned to research particular issues. She went on to say that Section Two of the report describes the work of the task force committees, Section Three addresses the results of the retreat including specific strategies and action steps decided upon by the participants, and Section Four included a review of a celebration event hosted by the city to mark the end of the planning process. In closing, Roberts said that it was very important for city officials to ensure the events are carried out to keep the city moving in a positive and forward direction. b. Meet with Parks and Recreation Board concerning Veterans Memorial Parks and Recreation Board members, David Smith, Donna Gerron, Michael Chandler, Mike Bevill, and Elizabeth Carrington met with City Councilmembers. Mayor, Bryan Lankhorst indicated his intent for the meeting was to meet throughout the year with the various board/commission committee members to address any concerns, upcoming projects, as well as to receive input from the board/commission committee members and reflect on the direction of the board!conuiiission committees. 3409 Discussion then ensued with emphasis on the removal/replacement of memorial plaques, establishing a Veterans Memorial Policy suited for the City of Kennedale, and a letter of apology to the family of the removed plaque, and to schedule a special recognition and rededication of the plaques that were removed. ~- c. Discuss and review any item on the agenda, if needed. Councilmember, Jerry Miller inquired about interviewing proposed board/commission applicants prior to appoinUnents. It was suggested that all future applicants attend a Council meeting prior to the scheduled appointments to allow a question and answer period. Also. an application retention of one year was discussed to ensure that applicants information one file remains current. Next, Council discussed regular item d, appointment of a voting representative to NCTCOG General Assembly. A consensus was made that Councilmember, Kelly Turner would be appointed to fill this position during regular session. II III. REGULAR SESSION Mayor, Bryan Lankhorst convened into regular session at 7:24 p.m. a. INVOCATION Councilmember Kelly Turner provided the invocation. b. US PLEDGE OF ALLEGIANCE arr Mayor, Bryan Lankhorst led the US Pledge of Allegiance. c. TEXAS PLEDGE OF ALLEG[ANCE "Honor the Texas Flag; I Pledge Allegiance to Thee, "Fexas, One State under God; One and Indivisible." Mayor, Bryan Lankhorst led the Texas Pledge of Allegiance. IV. V ViSITOR/CITIZENS FORUM Ernest Harvey, 604 Oak leaf Dr., Kennedale, TX offered a ``Thank You" to City Council, City staff (James Cowey), and City Manager, Bob Hart for the efforts put forth to resolve the drainage issues in his neighborhood. Ilarvey indicated that the City Council and City Staff work in unity, and it now reflects throughout the community. REPORTS/ANNOCINCEMENTS a. City Manager Report on city wide clean-up Amy Owens, Utility Billing Administrator reported on the May 30`" city wide clean-up that 61 employees worked with 23 roll off containers being collected totaling 61.16 Tons of trash. Owens replied that positive feedback had been received from the citizens, and she wanted to thank all the 3410 employees who participated. She said a spring and fall clean up would be held annually, in which more coverage would be provided detailing what could/could not be accepted. In addition, Owens said that a citywide garage sale would commence in `'"' October with all fees being waived for residents in hoping that citizens would be encouraged to dispose of their unwanted belongings during the fall clean up. 2. Report on Smoke Detector Campaign Fire Chief, Mike McMurray indicated that volunteers from the Rotary Club, Boy Scouts, Council, and the fire department installed 180 smoke detectors, and replaced 54 batteries, which will potentially help save 234 lives. Also, Chief McMurray replied that a reimbursement check from the Rotary Club was presented to him during the Rotary luncheon to reimburse all expenses for the campaign. Chief McMurray thanked everyone wfio participated in the event to help save lives throughout the Kennedale communiri~. 3. TownCenter and MMD legislation Cindy Henry, Assistant to the City Manger/HR Director informed Council that the draft developer's agreement had been sent by the city attorney's office to the developer's counsel for review. 4. Section House - UP Railroad Foundation donation Cindy Henry, Assistant to the City Manager/HR Director advised that a Four Thousand Dollar ($4,000.00) grant had been received from Union Pacitc Railroad to begin renovating the Section House for a historical and/or community use. In addition, the KEDC dedicated Ten Thousand Dollars ($10,000.00) for a total of Fourteen Thousand Dollars ($14,000.00) with the sum being spent on developing a project. budget and creating architectural drawings. Henry indicated that Mr. Hart anticipates that the initial activities will encourage and promote further grants and fund raising, and along these lines Mr. Hart had already began discussions with Chesapeake Energy, as well as applying for the 2010 grant from Union Pacific. 5. Oakcrest Wastewater Funding Cindy Henry, Assistant to the City Manager/HR Director reported that the city's applicatiou for the stimulus funding for the Oakcrest Addition was approved, and that bidding procedures for the project would begin soon. 6. Budget calendar Sakura Moten-Dedrick, Director of Finance addressed the 2009/2010-budget calendar before Council. Dedrick advised Council to review the dates of the calendar, and if there were any issues with the meeting dates to please ~, contact the city manager so changes could be made, if needed. 3411 VI. NEGULAK ITEMS a. Review and consider action to approve regular meeting minutes dated May 9, 2009. Mayor Pro-Tem, John Clark moved to approve the regular meeting minutes dated May 9, 2009, second by Councilmember, Kelly Turner. Motion carried (5-0). b. Review and consider action to approve Veterans Memorial Plaque Policy. Mayor Pro-Tem, John Clark moved to table action on the policy until the July meeting, but provided a direction to staff to place larger plaques on the left wall, and to place smaller plaques on the right wall, as well as schedule a special recognition and re-dedication of the plaques that were removed. Motion second by Councilmember, David Green ,and motion carried unanimously. (5-0). c. Review and consider action to adopt Strategic Plan -Imagine Kennedale 2015. Councilmember, Brian Johnson moved to approve Strategic Plan -Imagine Kennedale 2015, second by Councilmember, Kelly "Turner. Motion carried (5-0). d. Review and consider action to designate voting representatives to NCTCOG's General Assembly. Councilmember, Brian Johnson moved to designated Councilmember, Kelly Turner as the voting representative to NCTCOG's General Assembly, second by Councilmember, Jerry Miller. Councilmember's Brian Johnson, Jerry Miller, David Green, and Mayor Pro-Tem, John Clark voted aye, while Councilmember, Kelly Turner abstained. Motion carried (4-0-1). e. Review and consider action to appoint/re-appoint members to the Library Advisory Board. Councilmember, Brian Johnson moved to re-appoint KaraLynn Greenfield to Place 1, Elaine Brower to Place 3, and SamZoccali to Place 5 on the Library Advisory Board to serve a two-year term expiring July 2011. Motion second by Councilmember, David Green. Motion carried (5-0). f. Review and consider action to appoint/re-appoint members to the Planning and Zoning Commission. Councilmember, Brian Johnson moved to re-appoint David Hunn, Billy Simpson, and Ray Cowan to the Planning and Zoning Commission to serve atwo-year term expiring May 201 I, second by Councilmember, Jerry Miller. Motion carried (5-0). g. Review and consider action to appointlre-appoint members to the Board of Adjustments. Councilmember, Kelly Turner moved to re-appoint Brian Cassady, and Patrick Vader to serve atwo-year term to the Board of Adjustments expiring May 2011, second by Councilmember, Jerry Miller. Motion carried (~-0). 3412 Councilmember, Brian Johnson moved to appoint Jeff Madrid as an Alternate to the Board of Adjustment to serve atwo-year term expiring May 2011, second by Councilmember, David Green. Motion carried (5-0). h. Review and consider action to appoint/re-appoint members to the Building Board of Appeals. Councilmember, Brian Johnson moved to re-appoint Rick Trevino to Place 1, Brian Cassady to Place 3, Randall Swiney to Place 5, and Bill Munn to Place 7 on the Building Board of Appeals, each to serve atwo-year term expiring May 2011, second by Mayor Fro-Tem, .lohn Clark. Motion carried (5-0). Review and consider action to appoint/re-appoint members to the Parks and Recreation Board. Mayor Pro-Tem, John Clark moved to re-appoint David Deaver to Place 1 to the Parks and Recreation Board for atwo-year term to expire May 2011, second by Councilmember, Brian Johnson. Motion carried (5-0). Councilmember, Brian Johnson moved to re-appoint Michael Chandler to Place 3 to the Parks and Recreation Board for atwo-year term to expire May 2011, second by Councilmember, David Green. Motion carried (5-0). Councilmember, Jerry Miller moved to re-appoint Mike Bevill to Place 5 to the Parks and Recreation Board for atwo-year term to expire May 2011. Motion failed for lack of a second. Councilmember, Jerry Miller moved to move Elizabeth Carrington from Alternate `~ Place 6 to serve as a regular member, Place 5 to the Parks and Recreation Board for a two-year term to expire May 2011, second by Councilmember, Brian Johnson. Motion carried (5-0). Councilmember, Brian Johnson moved to appoint Larry Summers to Alternate Place 7 to the Parks and Recreation Board to serve a rivo-year term to expire May 201 1, second by Councilmember, David Green. Motion carried (5-0). It was noted that Alternate Place 6 is now vacant with Mrs. Carrington moving to serve in Place 5 and Council would need to make an appointment to fill the unexpired term. No action was taken at this time. j. Review and consider action to appointJre-appoint members to the Kennedale Youth Advisory Council. Councilmember, David Green moved to re-appoint the following students to the Kennedale Youth Advisory Council: Nathan Degan, Victoria Pearce, Nikki Funderburk, Fahad Ali, Antoinette Sims, Jeffrey Edwards, and Timothy Brestowski, as well as appoint incoming members, Tino Angadichcrcl, Sam Ramey, and Tia Angadicherel. Motion second by Councilmember, Brian .lohnson with all members voting in favor. Motion carried (~-0). There being no further discussion, Mayor, Bryan Lankhorst recessed the meeting at `. 8:10 p.m., to enter into executive session. 3413 VII. EXECUTIVE SESSION a. The City Council will meet in closed session pursuant to Section X51.071 of the Texas Government Code for consultation with the City Attorney pertaining to any matter in which the duty of the Ciry Attorney under the Texas Disciplinary Rules of Professional Conduct may conflict with the Open Meetings Act, including discussion on any item posted on the agenda. b. The City Council will meet in closed session pursuant to Section 551.072 of the Texas Government Code to deliberate the purchase, exchange, lease, or value of real property for the following: 1. Expansion of Sonora Park 2. TownCenter Development 3. Bowman Springs Road re-alignment properties c. The City Council will meet in closed session pursuant to Section 551.087 of the Texas Govenunent Code to deliberate the offer of a financial or other incentive to a business prospect with which the city is conducting economic development negotiations. VI11. RECONVENE INTO OPEN SESSION, AND TAKE ACTION NECESSARY PURSUANT TO EXECUTIVE SESSION, IF NEEDEll. Mayor, Bryan Lankhorst reconvened into open session at 9:07 p.m. VII h-3 -Mayor Pro-Tem, John Clark moved to authorize the City Manager to negotiate the acquisition of the New Millennium Ministries property; to negotiate an exchange of property for the Tran property; and to negotiate the acquisition of the Porter property. Motion second by Councilmember, Kelly Turner. Motion carried unanimously (5-0). lX. ADJOURNMENT There being no further discussion, Mayor Lankhorst asked for a motion to adjourn. Councilmember, Brian Johnson so moved, and Mayor Pro-Tem, John Clark seconded the motion with all members present voting in favor. Motion carried (5-0). Meeting adjourned at 9:09 p.m. ~'' F KEN ~O r y ~~~......~r~ ';, ~`®~ •' ~• APPROVED: . L~ ?* c • *= :.~ ,f~ ; ~ ~~ ~,,. ,_: -~"•.~'• ~:',e~~> Mayor, Bryan Lankhorst °•~~...• ~~. ~'.' 1.A`~1<rr5'f~~ ~' Kathv Turn r, City Secretary rI