O764 Establishing a Records Management PolicyORDINANCE NO. 764
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF KENNDALE, TEXAS, ESTABLISHING A RECORDS MANAGEMENT PROGRAM AND ADOPTING A PLAN TO PRESCRIBE POLICIES AND PROCEDURES CONSISTENT WITH THE LOCAL GOVERNMENT RECORDS ACT; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, The Texas Local Government Records Act (Title 6, Subtitle C, Local Government Code), provides that each local government must establish an active and continuing records management program; and the City of Kennedale desires to adopt a plan
to prescribe policies and procedures consistent with the Local Government Records Act and in the interests of cost-effective and efficient recordkeeping;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
KENNEDALE,TEXAS:
SECTION 1. DEFINITION OF RECORDS OF THE CITY OF KENNEDALE
All documents, papers, letters, books, maps, photographs, sound or video recordings, microfilm, magnetic tape, electronic media, or other information-recording media, regardless of physical form or characteristic and regardless of whether public access to it is open or restricted under the laws of the state, created or received by the Error! Reference source not found. or any of its officers or employees pursuant to law or in the transaction of public business, are declared to be the records of the Error! Reference source not found. and shall be created, maintained, and disposed of in accordance with the provisions of this ordinance or procedures authorized by it and in no other manner.
SECTION 2. RECORDS DECLARED PUBLIC PROPERTY
All records as defined in Sec. 1 of this plan are declared to be the property of the Error!
Reference source not found .. No official or employee of the Error! Reference source not found. has, by virtue of his or her position, any personal or property right to such records even though he or she may have developed or compiled them. The unauthorized destruction, removal from files, or use of such records is prohibited. SECTION 3 EARLY VOTING
It is declared to be the policy of the City of Kennedale to provide for efficient, economical, and effective controls over the creation, distribution, organization, maintenance, use, and disposition of all records of this office through a comprehensive system of integrated procedures for the management of records from their creation to their ultimate disposition, consistent with the requirements of the Local Government Records Act and acceptep records management practice. This policy shall apply to all employees, agents, independent contractors, and volunteers of the City of Kennedale.
1 Ordinance 764 Establishing a Records Management Policy
SECTION 4
RECORDS MANAGEMENT OFFICER
The City Secretary will serve as Records Management Officer for the City of Kennedale as provided by law and will develop policies and procedures to ensure that the maintenance, preservation, security, destruction, electronic storage, and other disposition of the records of
this office are carried out in accordance with the requirements of the Local Government Records Act.
SECTION 5
RECORDS CONTROL SCHEDULE
Appropriate records control schedules issued by the Texas State Library and Archives
Commission shall be adopted by the Records Management Officer for use in the City of Kennedale, as provided by law. The Records Management Officer shall prepare amendments to the schedules as needed to reflect new records created or received by this office, or
revisions to retention periods established in a records retention schedule issued by the Commission. Any destruction of records of the City of Kennedale will be in accordance with these schedules and the Local Government Records Act.
SECTION 6
EFFECTIVE DATE
This Ordinance shall be effective immediately upon and after its passage and approval and
it is so ordained.
DULY PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF KENNEDALE,
TEXAS, on the 18th DAY OF JUNE, 2024.
Approved as to Form and Legality:
Carvan Adkins, City Attorney
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Ordinance 764 Establishing a Records Management Policy