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2019_05.01 Parks Board MinutesKENNEDALE Parks and Recreation Board www.cityofkennedale.com PARKS & RECREATION ADVISORY BOARD Minutes REGULAR MEETING May 1, 2019 CITY HALL COUNCIL CHAMBERS, 405 MUNICIPAL DRIVE I. CALL TO ORDER Chairman David Deaver called the meeting to order at 7:00 pm II. ROLL CALL Present: Gary Swan, Phil Wallace, Jeff Nevarez David Deaver, Michael Chandler Absent: Josh Hayes III. MINUTES APPROVAL Consider approval of minutes from March 6, 2019 regular meeting. Motion to: Approve March 6, 2019 minutes Action: Approve. Moved By: J. Nevarez, Seconded: G. Swan Motion Passed Unanimously IV. VISITOR/CITIZENS FORUM A. Vernell Robertson and Tracy of Camp Gladiator spoke to the board about the kickball tournament they hosted at the baseball fields on March 231d. KYA gave them permission to use the fields that day. They had a great time, about 50 people turned out for the event, there was a locally owned food truck there serving food and drinks. Even though the event was a success they had three issues that they wanted to make the board aware of. They are very interested in making the kickball event an annual event and addressing these issues would make the event even better next year. They reported that two of the kick balls were popped when players accidently kicked them onto a high part of the fencing on field one, as a consequence they moved to field 2 only for the rest of the event. The fields needed to be raked smooth before the event as there were ruts that could have caused people to injure themselves while running. They also did not have access to the bathrooms there at the fields. They stated that Camp Gladiator would like to host more events in Kennedale and use the opportunity to bring the community together. Tracy also indicated that Camp Gladiator would be interested in participating in City of Kennedale events such as the Texas Trash Off in the future. D. Deaver invited Vernell and Tracy to attend the Park Board's monthly meetings and requested that possible Camp Gladiator activity discussions be added to the monthly Agenda items. V. REGULAR ITEMS A. Discuss and consider upcoming events a. Upcoming events were discussed Kidfish/Bark in the Park/National Kids to Park Day May 181h- L. Hoover reported that three food trucks have been added to the event. J. Nevarez mentioned that he felt local businesses should be offered these events before bringing in outside vendors. L. Hoover stated that he only found out about the food trucks the day before the meeting and that the arrangements had been made by Bark in the Park coordinators in the Police department. ii. Concert in the Park is scheduled for October 12th per J. Nevarez. He will have more details at the next meeting. B. Select project recommendation for Park Dedication Fund monies a. The board had an in-depth discussion about future park projects and what the best approach is to proceed. They discussed balancing longer term "sports complex" plans with shorter term plans to get the ball fields secure and in playing condition for next year. b. Motion to: Move forward with projects as listed (see list in agenda packet) Action: Approve list of park projects presented by L. Hoover as a board recommendation to City council for spending of $60,000 Council approved moving from the Park Dedication Fund to the Park Maintenance Fund. Moved By: Gary Swan Seconded: Jeff Nevarez Motion Passed Unanimously C. Discuss and consider KYA contract and T3 company collaboration a. None of the KYA board or members attended the meeting. L. Hoover had invited them and informed them of the meeting date and time. b. D. Deaver stated that some citizens had voiced concerns to him that T3 did not have a contract with the City. L. Hoover stated that the best approach is to have just one contract and manage that contract closely. T3 is under the KYA contract. D. Deaver asked when the contract needed to be renewed. L. Hoover stated that the contract renewed automatically unless one of the parties wanted to change something in the contract. c. D. Deaver stated that KYA needs to supply the City with a copy of their liability insurance every year as stated in the contract. He felt that this was very important even if they are only practicing and not playing games on the fields this year. It was not clear if this information had been received by the City for the current year. D. Deaver requested that L. Hoover email KYA and get a copy of their current insurance. d. The board also mentioned that KYA should supply the City with a schedule of times the fields will actually be in use for practice or working on the fields rather than reserving the fields for an entire day. This way the fields could be made available to others during the times that KYA is not actually occupying the fields. Since KYA is only using the fields for practice this year and not playing games on the fields the board felt that a roster of participants and payment should be optional even though it is required by the contract. VI. REPORTS/ANNOUNCEMENTS VII. ADJOURNMENT Motion to: Adjourn the meeting at 8:20 pm Action: Adjourn. Moved By: Jeff Nevarez Seconded: Phil Wallace Motion Passed Unanimously Approved: David Deaver, Chairman Attest: Mary Gaza, Park Board Secretary