2019_03.06 Parks Board MinutesKENNEDALE
Parks and Recreation Board
www.cityofkennedale.com
PARKS & RECREATION ADVISORY BOARD
Minutes
REGULAR MEETING
March 6, 2019
CITY HALL COUNCIL CHAMBERS, 405 MUNICIPAL DRIVE
I. CALL TO ORDER
Chairman David Deaver called the meeting to order at 7:00 pm.
II. ROLL CALL
Present: Gary Swan, Josh Hayes, Jeff Nevarez, David Deaver, Michael Chandler Absent: Phil Wallace,
Donald Spikes
III. MINUTES APPROVAL
Consider approval of minutes from February 6, 2019 regular meeting. Motion to: Approve
February 6, 2019 minutes Action: Approve. Moved By: J. Nevarez Seconded: G. Swan
Motion Passed Unanimously
IV. VISITOR/CITIZENS FORUM
V. REGULAR ITEMS
A. Discuss and consider upcoming events
a. Upcoming events were noted; Kidfish/Bark in the Park/National Kids to Park
Day May 18'h, Concert in the Park in October.
b. April 6'n KKB annual Texas Trash Off. Volunteers pick up trash to help
beautify Kennedale. Lunch will be served to the volunteers after.
c. J. Nevarez mentioned that a citizen, Mr. Vernell of Camp Gladiator, had
reached out to him desiring to speak during the Visitor/Citizen forum portion.
The citizen did not appear at the meeting but J. Nevarez stated that Mr
Vernell was interested in holding a kickball tournament at the baseball fields
on March 23rd, KYA has given permission to use the fields that day.
Envisioned as a community event to bring the community together.
B. KYA introduce T3 company to board
a. T3 reps, Hasem and Jason introduced by Eric Ryals. They are going to do
work and maintenance on the fields in return for being able to use the fields
for tournaments and practices.
b. D. Deaver asked about the expected revenue stream from the tournaments.
T3 rep stated they like a one fee to play scenario but sometimes umpires like
to be paid separately. They indicate that they want to run tournaments with
the idea that profits will be reinvested into the facilities.
c. G. Swan asked what type of maintenance and field management work they
planned on doing. Jason with T3 stated they would relevel the fields, get the
infield well turfed, and then look at the lighting. There are many inexpensive
LED retrofits available now. Look at opening up the entrance to the dugouts,
installing some kind of indoor hitting facility metal building.
d. J, Nevarez stated that the desire is for the ballfields to be as self-sufficient as
possible. He also asked was the intention for T3 to use the fields by way of
KYA or through a contract directly with the City. E. Ryals stated that it would
be by way of KYA. E. Ryals would do all of the scheduling for T3 activities on
the fields. J. Nevarez mentioned that KYA would still be 100% responsible
under the contract and E. Ryals stated that he understood that would be the
case.
e. J. Nevarez asked that T3 email what their wish list would be for the fields so
the board could take that into consideration moving forward.
f. E. Ryals stated being able to secure the fields from random public access is
essential going forward.
g. D. Deaver stated that the City owns the fields and are therefore ultimately
responsible for the fields. He stressed that any work done on the fields needs
to be coordinated and approved by City staff prior to the work being done. He
also stated that this item would be kept on the agenda for the next several
months and requested that KYA and T3 reps attend the meetings
h. D. Deaver stated T3 needs to work under the KYA contract with KYA
directing the activities according to the contract.
i. L. Hoover stated that he had two items to bring up.
i. He has no idea what it takes to maintain the fields. The City has
never received that information from the KYA. If T3 would maintain a
work log, hours log, that tracked the money that T3 has put in sweat
labor as well as actual money and materials used to fix up and
maintain the fields this information would be very helpful to the City
and the board going forward so they would have a better
understanding of what the cost to maintain the fields truly is.
ii. Per the contract insurance is required. The City needs copies of all
the teams insurance that will be playing on the fields before they play
on the field.
iii. L. Hoover needs to be notified whenever work is going to be done on
the fields. E. Ryals stated just as in the past nothing would be done
without City preapproval. L. Hoover stated that a work schedule
would be helpful so that he and his staff know when the work will be
done. That way they could come by get to know the T3 people doing
the work and start working with them. City staff can show them where
the irrigation is and how it works, etc. Jason stated applying pre -
emergent would be done now. L. Hoover stated he has Trugreen
treating the fields 5 times/year (this is the second year this has been
contracted).
iv. D. Deaver stressed again that all work needs to be run by L. Hoover
for approval prior to being done.
C. Discuss and consider PRB presentation at February 19, 2019 City Council meeting
a. It was stated that the City Council seemed to want an entire package
presented for the ball field improvements needed.
b D Deaver stated that the Love family had flown in from California to meet
with himself, L. Hoover and Melissa Daily. The family is interested in making
a land deal with the City that would include property that they own that
boarders the south side of Sonora Park. D. Deaver stated that he felt that if
the council and economic development worked with the Love's then the city
had a good chance to acquire some property that could be used for a
practice field for football/soccer rather quickly.
c. The board had a general discussion about ball field improvements and plans
for moving forward with the proposal to council.
d. L. Hoover stated that more time was needed to compile a package that
includes everything desired. D. Deaver stated that the board would plan on
having a package developed to present to council by June.
VI. REPORTS/ANNOUNCEMENTS
VII. ADJOURNMENT
Motion to: Adjourn the meeting at 8:24 pm Action: Adjourn. Moved By: Jeff Nevarez Seconded:
Michael Chandler Motion Passed Unanimously
Approved:
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David Deaver, Chairman
Attest:
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Mary Goza Park Board Secretary