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2019_01.08 KKB MinutesKeep Kennedale Beautiful Commission KEEP I(ENNEDALE BEAUTIFUL Minutes REGULAR MEETING January 8, 2019 CITY HALL COUNCIL CHAMBERS, 405 MUNICIPAL DRIVE I. CALL TO ORDER Chairman Michael Chandler called the meeting to order at 5:56 pm. II. ROLL CALL Present: Darlene Winters, Cesar Guerra, Michael Chandler, Kenneth Michels, Lauren Warn, Linda Miller, Wilda Turner, Laurie Sanders Absent: Vinita Thomas III. MINUTES APPROVAL Consider approval of minutes from November 13, 2018 regular meeting. Motion to: Approve with correction November 13, 2018 minutes Action: Approve. Moved By: L. Sanders Seconded: K. Michels Motion Passed Unanimously IV. VISITOR/CITIZENS FORUM V. REGULAR ITEMS A. Discuss and consider upcoming events 1. Windshield survey. D. Winters reported that the subcommittee consisting of her, L. Hoover, L. Sanders, and K. Michels had met and decided that the board would continue to use the current form without modifying it. L. Hoover stated that he could tally the forms to get an average opinion for each site. The survey will be completed this Saturday Jan 12th. Board members will meet at City Hall at 9 am. L. Hoover will bring coffee, donuts, clip boards and survey forms for each of the board members. K. Michels mapped out a route. 2. M. Chandler mentioned that board needs to begin planning for the April Don't Mess with Texas Clean-up. M. Chandler stated that the Tower Rd. area was not looking very good recently. L. Hoover suggested that the board discuss the April clean up details at the next meeting after the board had completed the Windshield survey. Board agreed that this was a good idea. 3. L. Hoover mentioned that board might consider having a presence at the upcoming City event on May 18th, Bark in the Park/ Kid Fish. He suggested that the board could have a table set up displaying the KKB banner. Board members could take the opportunity to inform the public about KKB, what the board is doing and how citizens can volunteer to help. M. Chandler stated that the board could make plans to do that. 4. D. Winters mentioned that the Master Gardner event was tentatively scheduled for March but Wilda was not at the meeting to discuss the scheduling. D. Winters mentioned that they have been scheduling the event on a meeting night. There was a discussion about possible topics for the event and also discussion about moving the event either to May or possibly to the fall. Wilda is going to do some checking about who is available to do an event and what topics might be available that the board may be interested in. She will report her findings at the February meeting. D. Winters suggested that the event be moved to May 14th which is the meeting day for May. M. Chandler stated that both the date for the event and the topic could be decided at the next meeting. B. Discuss and consider Adopt -A -Spot participation for 2018 1. M. Goza stated that she had found three signs are placed but did not have a green sign stating who had adopted the spot. L. Sanders stated that the board had taken those spots away from the peoplebecause they were not following the guidelines. M. Goza stated that those spots could be offered to new participants since the signs are already placed. L. Sanders stated that there would soon be a fourth sign available because the Davis's are moving. 2. M. Goza stated that there was limited contact information for the current participants and that there were 5 participants that she had not heard back from. L. Sanders stated that she would contact the Taylor's and also gave M. Goza a phone number for the Gilley's. M. Goza will try to contact them via telephone to get their data. L. Warn has a contact person that she knows at Arlington Classic Academy. She will follow up with them to see if they are still participating and if so where their area is located. 3. M. Chandler suggested that the board include some kind of Adopt A Spot advertisement at the table during the Kid Fish event. D. Winters also thought this was a good idea. 4. L. Hoover suggested that signs be purchased for the spots that are not adopted currently that would state "This spot available" to let people know that they can adopt those spots. Available spot locations could also be included in the advertisement information that the board hands out at events and posted periodically on the KKB Facebook site. 5. The unadopted spot on Kennedale Parkway up near 120 was discussed. This area is actually the State of Texas's responsibility. It is a difficult area and really the City of Kennedale does not have jurisdiction. The sign may need to be removed and deleted from the list of spots. 6. D. Winters stated that she didn't think Emerald Hills was doing a very good job of keeping up with their area. M. Goza stated that it appeared to her that they were keeping the area in front of their property picked up but not the rest of Sublett even though there were signs on either end of Sublett indicating that they had adopted the whole section. L. Hoover stated that the board may need to get clarification from them as to what the area is that they are responsible for. L. Sanders stated that she could speak with Justin at Emerald Hills. L. Sanders stated that she would also speak with the owner of Burger Box and see if he would be interested in adopting the area there near the Burger Box. C. Discuss and review budget 1. Board reviewed the budget nobody had any comments or questions at this time. D. Discuss and consider Tree City USA Growth Award. 1. L. Sanders presented the idea that the board could easily get the 10 points of activities needed to get the growth award for 2019. The board members were all provided with a copy of the activities and how many points each activity is worth. She suggested that all the board members review the list and pick some activities that could be completed through the year so we could be eligible for the award for 2019. 2. The board also discussed the Governor's Community Achievement Awards that the board could apply for next year. Many of the activities are the same as for the Tree City USA Growth Award. The GCAA actually rewards 10 communities with money for landscaping. M. Goza stated that she would send the email with the GCAA information link to the board. 3. M. Chandler stated that the Tree City USA Growth Award should be included on the February agenda and the board could discuss it some more after everyone had the opportunity to review the list. E. Elect Chair and Vice Chair for 2019 1. L. Sanders nominated M. Chandler for Chairman. There were no other nominations. Motion to: Elect M. Chandler as Chairman Moved By: L. Sanders Seconded: W. Turner Motion Passed Unanimously 2. D. Winters nominated L. Sanders for Vice Chair Motion to: Elect L. Sanders as Vice Chair Moved By: D. Winters Seconded: W. Turner Motion Passed Unanimously VI. REPORTS/ANNOUNCEMENTS A. L. Sanders asked about board members giving M. Goza a report each month about the activities completed. D. Winters stated that K. Michels had agreed to maintain a record of the board members activities and hours spent and would provide that data to M. Goza once a month at the board meeting. L. Sanders stated that when a board member completes a webinar they can pass that information on to M. Goza. B. M. Goza stated that she finally had access to the report that KTB requires each affiliate to complete annually. She will figure out a way to transfer it from its online format and include a copy of the questions in the meeting packet for next month so the board members could see what information needs to be tracked to maintain the KKB's affiliate status each year. C. W. Turner stated that the board needed to discuss when they were going to start working in the butterfly garden. D. Winters asked W. Turner when she recommended that start working. W. Turner stated February if the weather permitted, the board could begin cleaning the garden up and getting it ready for spring. VII. ADJOURNMENT Motion to: Adjourn meeting at 6:52 pm Action: Adjourn. Moved By: K. Michels Approved: Michael Chandler, Chairman Attest: j Mary Goza KKB Secretary