2019_09.05 Meeting II CC Packet - Special
KENNEDALE CITY COUNCIL AGENDA
SPECIAL MEETING | SEPTEMBER 5, 2019 AT 7:00 PM
CITY HALL COUNCIL CHAMBERS, 405 MUNICIPAL DRIVE
I. CALL TO ORDER
II. ROLL CALL
III. VISITOR AND CITIZEN FORUM
At this time, any person may address the City Council about work session items, provided that a ‘Speaker Request
Form’ is submitted to the City Secretary before the work session begins. Speakers are allotted three (3) minutes,
must limit their comments to the subject indicated on the submitted form, and should address the Council as a
whole, rather than individual Councilmembers or staff.
IV. WORK SESSION
A. Continued discussion regarding the City Manager's Proposed Fiscal Year 2019–2020
annual budget
V. REGULAR SESSION
A. Public hearing on the Fiscal Year 2019–2020 Proposed Budget
1. Staff Presentation
2. Public Hearing
3. Staff Response and Summary
4. Council Action
B. Public hearing on the Fiscal Year 2019–2020 Tax Rate
1. Staff Presentation
2. Public Hearing
3. Staff Response and Summary
4. Announcement of Date of Vote on Tax Rate
VI. ADJOURNMENT
CERTIFICATION
I DO HEREBY CERTIFY THAT THE SEPTEMBER 5, 2019 KENNEDALE CITY COUNCIL AGENDA WAS POSTED INSIDE THE MAIN
ENTRANCE OF CITY HALL (405 MUNICIPAL DRIVE), IN A PLACE CONVENIENT AND READILY ACCESSIBLE TO THE GENERAL
PUBLIC AT ALL TIMES; AND THAT SAID AGENDA WAS POSTED AT LEAST SEVENTY-TWO (72) HOURS PRECEDING THE
SCHEDULED TIME OF SAID MEETING, IN ACCORDANCE WITH CHAPTER 551 OF THE TEXAS GOVERNMENT CODE.
_____________________________
LESLIE E. GALLOWAY, CITY SECRETARY
In compliance with the Americans with Disabilities Act (ADA), the City of Kennedale will provide for reaso nable
accommodations for persons attending meetings. This facility is wheelchair accessible and accessible parking spaces
are available. Requests for sign interpreter services must be made forty-eight (48) hours prior to the meeting by
calling 817-985-2104 or (TTY) 1-800-735-2989.
STAFF REPORT
TO THE HONORABLE MAYOR AND CITY COUNCIL
Date: September 5, 2019
Agenda Item No: WORK SESSION - A.
I. Subject:
Continued discussion regarding the City Manager's Proposed Fiscal Year 2019–2020 annual budget
II. Originated by:
Lakeita Sutton, Director of Finance and Information Technology
III. Summary:
A draft of the Proposed FY19–20 Budget was distributed to the Council on Tuesday, August 6, before being
presented by City Manager George Campbell during a Special Meeting on Thursday, August 8.
The final version of the Proposed FY19–20 Budget was filed with the City Secretary's Office on Monday, August 12
(and is available for public inspection either in person or via www.cityofkennedale.com/budget). It was distributed to
the Council on Friday, August 16, along with an Informal Staff Report (attached) outlining the sources and outcome of
changes in proposed amounts. Discussion of the Budget continued during the Work Session of the Tuesday, August
20 Regular Meeting. A second Informal Staff Report (also attached) was sent to the Council on Wednesday, August
28, addressing questions from Council during that meeting.
At this time, the Council may continue any discussion regarding the FY19–20 Proposed Budget and Tax Rate, and
staff will, again, be available to answer questions.
IV. Fiscal Impact Summary:
V. Legal Impact:
VI. Recommendation:
VII. Alternative Actions:
VIII. Attachments:
1.ISR 2019_08.16 FY19-20 Proposed Budget ISR 2019_08.16 FY19-20 Proposed Budget.pdf
2.ISR 2019_08.28 Budget Questions From 8.20
Council Work Session
2019_08.28 Budget Questions From 8.20 Council Work
Session_LG LS.pdf
#2019-08-16
PAGE 1 CITY OF KENNEDALE | www.cityofkennedale.com
INFORMAL STAFF REPORT
to the Mayor and City Council
DATE: Friday, August 16, 2019
SUBJECT: FY19–20 Proposed Budget
ORIGINATED BY: Lakeita Sutton, Finance Director
#2019-08-16
PAGE 2 CITY OF KENNEDALE | www.cityofkennedale.com
SHOULD YOU HAVE ANY QUESTIONS REGARDING THIS REPORT, PLEASE CONTACT FINANCE
DIRECTOR LAKEITA SUTTON AT 817-985-2110 OR LSUTTON@CITYOFKENNEDALE.COM.
Previously Proposed Amount Updated Proposed Amount $ Change
Health Care Increased Cost 9,125$ 17,376$ 8,251$
-$
Total Expenditures 7,774,271$ 7,782,522$ 8,251$
-$
Fund Balance Draw Down 854,694$ 862,945$ 8,251$
Fund Balance as a % of Expenditures 8.05%7.94%
GENERAL FUND
Previously Proposed Amount Updated Proposed Amount $ Change
Water Utility M&O City of Arlington 1,175,000 1,075,000 (100,000)
-
Total Expenditures 4,450,939 4,350,939 (100,000)
Fund Balance Draw Down 422,608 322,608 (100,000)
Fund Balance as a % of Expenditures 28.31%31.26%
WATER SEWER FUND
Previously Proposed Amount Updated Proposed Amount $ Change
Engineering Services 10,000 - (10,000)
-
Total Expenditures 10,000 - (10,000)
TIRZ/TIF FUND
#2019-08-28
PAGE 1 CITY OF KENNEDALE | www.cityofkennedale.com
INFORMAL STAFF REPORT
to the Mayor and City Council
DATE: Wednesday, August 28, 2019
SUBJECT: Budget Questions from the August 20, 2019 City Council Work Session
ORIGINATED BY: Lakeita Sutton, Finance Director
During the Work Session of the Tuesday, August 20 City Council meeting, Councilmember Rhodes
had several questions regarding the FY19–20 Proposed Budget. Below you will see those
questions, as understood by staff, as well as the answers to each.
Of note, the page numbers cited within this report reference the page numbers as marked (e.g., the
page marked 18 is the 24th page of the PDF) in the Proposed Budget that was filed with the City
Secretary on Monday, August 12, and is available to the public at cityofkennedale.com/budget
(rather than the hardcopy draft distributed to the Council on Tuesday, August 6). The page
numbers are similar in each, but not identical.
On page 18, in the “All Funds Expenditure Summary”, why is there a $10,000 expenditure
included for the TIF Fund for FY19–20, when no correlating expenditure is shown on the
individual budget sheet for the TIF?
The $10,000 should have been removed from the “All Funds Expenditure Summary” (as it was on
the budget sheet) since this is not being proposed for FY19–20. Staff will make this correction
before presenting an updated budget document for consideration by the Council.
On page 21, why is there such a large difference between the FY18–19 Budgeted and FY18–19
Projected “Miscellaneous Income” line item?
Landfill revenue should be received by the Capital Projects Fund. However, in FY18–19, $83,000
in landfill revenue was erroneously budgeted to be received by the General Fund instead. This
error was recognized and corrected before calculating the FY18–19 projection. For FY19–20, the
landfill revenue is appropriately budgeted to be received into the Capital Projects Fund.
On page 28, what caused the increase in the Mayor/Council “Special Services” line item for
FY19–20?
The $6,350 difference (from FY18–19) reflects the cost of a consultant/facilitator for the City
Council’s annual retreat. This expense was previously paid from the City Manager’s budget.
However, since it is a City Council expense, it is appropriately being budgeted there for FY19–20.
In the event the expense is not incurred in FY 19–20, a savings will be recognized.
#2019-08-28
PAGE 2 CITY OF KENNEDALE | www.cityofkennedale.com
On page 47, why did gas services increase from $1,800 in FY18–19 to $2,500 in FY19–20?
The previous two years have shown an annual increase of approximately $400 for natural gas
service to the Senior Center. For FY18–19, this line item was under-budgeted at $1,100. Staff
estimates that the $2,500 budgeted for FY19–20 will account for both the historical increase plus
ongoing inflation.
On page 51, why is the budgeted $65,000 transfer from the General Fund to the Capital
Replacement Fund not included in the FY18–19 projection?
The Capital Replacement Fund has sufficient funding to support all budgeted needs for the
remainder of FY18–19. Therefore, in an effort to offer relief to the General Fund, staff proposes to
delay this transfer (originally budgeted to occur in FY18–19) until FY19–20. The Funds will be
used in FY19–20 for information technology (IT) and/or vehicle replacements as needed. In the
event that the expense is not incurred in FY19–20, the General Fund will, again, be provided relief
and savings will be recognized.
On page 54, why is the Police Personnel increasing by three positions in FY19–20?
The original personnel budget included all three of the additional requested patrol officers.
However, the final Proposed Budget recommended by the City Manager for FY19-20 reflects the
addition of just one of these positions (for a total of 22 FTEs (Full-Time Equivalents)) for FY19–20.
Staff will make this correction before presenting an updated budget document for consideration
by the Council.
On page 64, what does the $10,780 in the Enterprise Lease Senior Center line item cover?
This amount covers the leased van for the Senior Center, which — as was discussed at the August
20 meeting — does not include a lift.
On page 67, why did Drainage Improvements increase from $47,993 (FY18–19) to $1,009,371
(FY19–20)?
Several drainage projects (including pipe rehabilitation on Hilltop Court and improvements along
Pennsylvania Avenue) are budgeted in FY19–20 as a part of the Five-Year Stormwater Capital
Projects Plan. However, during the discussion on August 20, it was determined that some of the
projects originally included in the FY19–20 Proposed Budget will actually be funded with
proceeds from the 2018 Tax Note. Therefore, the “Drainage Improvement” line item for FY19–20
will be updated to $427,000 (instead of $1,009,371). As a result, the drawdown of the Stormwater
Utility Fund for FY19–20 will decrease from $866,878 to $284,416, with a projected ending Fund
Balance of $937,261, providing additional opportunity for drainage improvements in FY 19-20.
#2019-08-28
PAGE 3 CITY OF KENNEDALE | www.cityofkennedale.com
On page 78, why did the Temporary Part Time line item in the Streets Fund increase significantly
from FY18–19 to FY19–20?
There are currently three employees budgeted in the Streets Fund that were previously positions
in the Water/Sewer Fund. This change occurred as a result of the maintenance and operations
functions within Water/Sewer Fund being transferred to the City of Arlington in March 2019.
On page 94, why are there two “Misc-Income Paver” line items in the Park Dedication Fund?
These two line items represent identical object codes being utilized in two different fiscal years.
One of the line items will cease to appear in future years, but is still needed at this time for
accounting purposes.
Regarding renovations at the Senior Center:
There are no funds allocated in the FY19–20 Budget for this project. However, estimates are
expected to be available in the near future. Funding options will then be considered and
recommended to Council as appropriate.
SHOULD YOU HAVE ANY QUESTIONS REGARDING THIS REPORT, PLEASE CONTACT FINANCE
DIRECTOR LAKEITA SUTTON AT 817-985-2110 OR EMAIL LSUTTON@CITYOFKENNEDALE.COM .
STAFF REPORT
TO THE HONORABLE MAYOR AND CITY COUNCIL
Date: September 5, 2019
Agenda Item No: REGULAR SESSION - A.
I. Subject:
Public hearing on the Fiscal Year 2019–2020 Proposed Budget
1. Staff Presentation
2. Public Hearing
3. Staff Response and Summary
4. Council Action
II. Originated by:
Lakeita Sutton, Director of Finance and Information Technology
III. Summary:
At this time, staff will make a brief presentation prior to Council receiving public comments, if any, on the FY19 –20
Proposed Budget.
ADDITIONAL INFORMATION:
According to Chapter 102, Section 102.006 of the Local Government Code, "the governing body of a municipality
shall hold a public hearing on the proposed budget. Any person may attend and may participate in the heari ng. The
governing body shall also provide for public notice of the date, time, and location of the hearing." Notification was
accomplished by publication in the Fort Worth Star-Telegram (the City of Kennedale's newspaper of record) on
Wednesday, August 21, 2019. Lastly, Section 102.007 states that "at the conclusion of the public hearing, the body of
the municipality shall take action on the proposed budget."
The Council must take action on the budget during this Public Hearing. This action can be to postpone consideration
of adoption until the Tuesday, September 17, 2019 Regular Meeting.
IV. Fiscal Impact Summary:
V. Legal Impact:
VI. Recommendation:
Postpone / Alternative Actions (see below)
VII. Alternative Actions:
This is a public hearing only. The Fiscal Year 2019–2020 Budget and Tax Rate will be adopted, and any resulting tax
revenue increase ratified during a regular session on Tuesday, September 17, 2019. TO SATISFY SECTION 102.007
OF THE LOCAL GOVERNMENT CODE, COUNCIL MUST TAKE ACTION ON THIS BUDGET AT THIS MEETING;
THIS REQUIREMENT CAN BE MET WITH THE FOLLOWING MOTION:
AS COUNCIL WILL NOT BE TAKING SPECIFIC ACTION AT THIS TIME, I MOTION TO POSTPONE
CONSIDERATION OF ADOPTION OF THE FY 2019-2020 BUDGET TO THE REGULAR MEETING, SCHEDULED
FOR 7:00 P.M., TUESDAY, SEPTEMBER 17, 2019, IN THESE CHAMBERS.
VIII. Attachments:
STAFF REPORT
TO THE HONORABLE MAYOR AND CITY COUNCIL
Date: September 5, 2019
Agenda Item No: REGULAR SESSION - B.
I. Subject:
Public hearing on the Fiscal Year 2019–2020 Tax Rate
1. Staff Presentation
2. Public Hearing
3. Staff Response and Summary
4. Announcement of Date of Vote on Tax Rate
II. Originated by:
Lakeita Sutton, Director of Finance and Information Technology
III. Summary:
At this time, City Staff will make a presentation prior to Council receiving public comments, if any, on the
FY2019–2020 Proposed Tax Rate.
The total Proposed Ad Valorem (Property Tax) Rate for FY19–20 is $0.734970 (per $100), of which $0.544429
supports Maintenance and Operations (M&O) and 0.190541 supports Interest and Sinking (I&S) (or "debt service").
The second public hearing on the FY2019–2020 Proposed Tax Rate will be held Friday, September 13, 2019, at 2:00
p.m. in the Council Chambers at City Hall (405 Municipal Drive, Kennedale, TX 76060). The dates of these public
hearings were published in the Fort Worth Star-Telegram (the City's newspaper of record) on Friday, August 23,
2019.
IV. Fiscal Impact Summary:
V. Legal Impact:
VI. Recommendation:
Alternative Actions (see below)
VII. Alternative Actions:
The governing body shall announce at the public hearing the date, time, and place of the meeting at which it will vote
on the proposed tax rate.
AT EACH OF THE TWO HEARINGS, THE GOVERNING BODY MUST ANNOUNCE THE DATE, TIME AND PLACE
OF THE MEETING AT WHICH IT WILL VOTE ON THE TAX RATE AS FOLLOWS:
The Vote on the FY 2019–2020 Tax Rate will be held:
DATE: TUESDAY, SEPTEMBER 17, 2019
TIME: 7:00 P.M.
PLACE: THESE COUNCIL CHAMBERS IN CITY HALL (405 MUNICIPAL DRIVE, KENNEDALE, TX 76060)
VIII. Attachments: