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2018_01.04 LAB Packet B. KENNEDALE Library www.l,cennedalelibrary.org LIBRARY ADVISORY BOARD AGENDA BOARD OF DIRECTORS - REGULAR MEETING January 4, 2018 LIBRARY BUILDING, 316 W THIRD ST REGULAR SESSION - 7:00 PM I. CALL TO ORDER II. ROLL CALL III. MINUTES OF PREVIOUS MEETING A. Review minutes of previous meeting on October 20, 2016 IV.VISITOR/CITIZENS FORUM At this time, any person with business before the Library Advisory Board may speak to the board. All comments must be directed towards the Chair, rather than individual commissioners or staff. All speakers must limit their comments to subject matter relating to the board. No formal action can be taken on these items. V. REGULAR ITEMS A. Introduce New Library Advisory Board Members B. Discuss progress made on Library Strategic Plan to date C. Discuss drafting a policy in regards to when a patron will be permanently banned from facilities. VI. REPORTS/ANNOUNCEMENTS A. Library Director presents report on Library Statistics for FY 2016-2017 B. Announcements about upcoming programs in Spring of 2018 VII.ADJOURNMENT In compliance with the Americans with Disabilities Act, the City of Kennedale will provide for reasonable accommodations for persons attending City Council meetings. This building is wheelchair accessible, and parking spaces for disabled citizens are available. Requests for sign interpreter services must be made forty-eight(48) hours prior to the meetings. Please contact the City Secretary at 817.985.2104 or(TDD) 1.800.735.2989 CERTIFICATION I certify that a copy of the January 4, 2018, Library Advisory Board agenda was posted on the City Hall bulletin board next to the main entrance of the City Hall building, 405 Municipal Drive, of the City of Kennedale, Texas, in a place convenient and readily accessible to the general public at all times and said agenda was posted at least 72 hours preceding the schedule time of said meeting,in accordance with Chapter 551 of the Texas Government Code. 316 W. Third Street, Kennedale, TX 76060 1 Telephone: 817-985-2136 1 Fax: 817-483-0660 Amanda King, Library Director 316 W. Third Street, Kennedale, TX 76060 1 Telephone: 817-985-2136 1 Fax: 817-483-0660 KENNEDALE Library www.l<ennedalelibrary.org STAFF REPORT TO THE BOARD OF DIRECTORS Date: January 4, 2018 Agenda Item No: MINUTES OF PREVIOUS MEETING - A. I. Subject: Review minutes of previous meeting on October 20, 2016 II. Originated by: III. Summary: IV. Recommendation: V. Attachments: 1. IMeeting Minutes 017 June.doc Kennedale Public Library Library Board Meeting Minutes June 8, 2017 I. Call to order Amanda King, Library Director called the meeting to order at 7:01 pm. II. Roll Call Members present and signed in: Amanda King, Library Director; Don Rawe, Shirley Jackson and Stan Seat III. Minutes for Previous Meeting Reviewed minutes from October 20, 2016. Motion To approve Stan Seat, Action Approve, Moved By Stan Seat, Seconded By Don Rawe. Motion Passed Unanimously. IV. Visitor/Citizens Forum Sandra Lee and Jan Joplin addressed the board noting their support for Library services V. Regular Items A.Discuss current Library Advocacy Issues Amanda King, Library Director, reviewed materials being sent to council members about the services provided by the Library. B. Review Library Policy Compilation Amanda King reviewed the Library Policy Manual currently being updated and compiled for Library staff. VI. Reports/announcements A. Report on Library Statistics Library Director Amanda King reported updated usage statistics for the Library B. Report on Recent Library Events Amanda King discussed recent staff travel to training events nationally C. Announcements about Upcoming Library Initiatives Amanda King went over the coming Summer Reading theme and activities planned VII. Adjournment Motion To adjourn Stan Seat,Action Adjourn, Moved By Don Rawe, Seconded By Stan Seat. Motion Passed Unanimously. The meeting was adjourned at 7:05 pm. Next Meeting January 12, 2017. APPROVED: Chairman Rebecca Clark ATTEST: Amanda King,Library Director KENNEDALE Library www.l<ennedalelibrary.org STAFF REPORT TO THE BOARD OF DIRECTORS Date: January 4, 2018 Agenda Item No: REGULAR ITEMS - A. I. Subject: Introduce New Library Advisory Board Members II. Originated by: III. Summary: Introductions of Daniel Medina and Josh Virnoshe IV. Recommendation: None V. Attachments: KENNEDALE Library www.l<ennedalelibrary.org STAFF REPORT TO THE BOARD OF DIRECTORS Date: January 4, 2018 Agenda Item No: REGULAR ITEMS - B. I. Subject: Discuss progress made on Library Strategic Plan to date II. Originated by: III. Summary: Discuss the 2016-2020 Library Long Range Plan progress and strategize how to complete the rest of the Long Range Plan goals on time IV. Recommendation: None V. Attachments: 1----[Long Range Plan 016 LRP Edit 2 . df KENNEDALE PUBLIC LIBRARY COMMUNITY Providing a place for LONG RANGE PLAN 2016 residents to learn and grow with one another by Library Director Amanda King COLLABORATION Achieving community goals LIBRARY ENDS STATEMENT through effective partnerships The Kennedale Public Library serves the community as a R E S P E C T Treating one another central hub for information. The library connects patrons as equals and providing with their community by offering innovative programs, access to shared resources gathering spaces, and services to enrich their lives. L E A R N I N G Encouraging life-long learning through various forms of literacy ACCOUNTABILITY Utilizing public resources a-__= __g__-- effectively and transparently =_ .5.•-= -_ice��==.?-:�'���^��==°°=i fY� g Exem P li m ethical behavior -=- -"-`� - - — and putting others first when challenges arise INN0VAT10N Remaining flexible and receptive to new ideas __—.. °°- and better ways —__ °'- -- to serve our community TEAMWORK Working together, LIBRARY SUB - ENDS communicating consistently, and accomplishing common • Committed to being a community hub where all goals and objectives for the are welcomed and big ideas are developed. good of the library and patrons PROFESSIONALISM • Actively listening to the community to develop Protecting patron privacy innovative programs that address residents' needs. and intellectual freedom • Ensuring that all residents have access to the Cary/ high-quality print, digital, and technological .0 N E Qq F. resources they need to achieve their dreams. PUBLIC LIBRARY +rte I N T R O D U C T I O N The Kennedale Public Library is a beloved institution, regarded by the community as a welcoming and safe place to learn, grow, and connect. The library developed organically thanks to the dedication of countless volunteers and civic-minded residents who advocated and collaborated to create the library our community enjoys today. Through our partnership with the Mansfield and Arlington Public Libraries, Kennedale residents have access to hundreds of thousands of print, audiovisual, and electronic resources— far beyond the capacity of a typical small town library. Much has been accomplished since the library was established more than twenty years ago, but there is always room for growth. To remain relevant, modern libraries must adapt to new a technologies and trends, and the Kennedale Public Library is no I �i different. Staff is dedicated to identifying and implementing solutions that maximize access to resources, programs, and facilities while always being careful stewards of the funds entrusted to us by the community. Ma sAeb� JSfjry ���B16h'p The ultimate goal of this plan is to ensure the continued success and viability of the Kennedale Public Library as it moves forward in an ever-changing world. BECOME A COMMUNITY HUB OBJECTIVE Evaluate and revise the facility'layout to provide more gathering space ACTION ITEMS • Procure grant funding for new shelving for the adult collection, a new circulation desk, and additional seating • Curate materials into a more accessible arrangement, including well-defined collections for children, teens, and adults • Institute automated technologies to streamline services and allow staff to dedicate more time to developing and hosting programs OBJECTIVE Increase community awareness of library services through marketing ACTION ITEMS • Invest in reusable marketing materials including banners and signage • Establish a stronger social media presence and following • Attend local events where staff can highlight library services and programs I ! i CENTRALIZE INFORMATION OBJECTIVE Work closely with city staff and other local organizations to become a reliable and trusted source for community news and information ACTION ITEMS • Update existing bulletin boards monthly to promote local events and news • Provide city newsletters in a prominent location for residents who prefer printed materials OBJECTIVE Redesign the library's web presence to streamline information access and minimize confusion ACTION ITEMS • Incorporate the library's current standalone website into the city's website • Use plain language and easy organization to help patrons find answers quicker OBJECTIVE Update the print collection to reflect the current information needs of the community ACTION ITEMS • Replace outdated and inaccurate items in the collection with updated resources • Research and add electronic materials based on demand and need when appropriate a ' 1 r " P f r Y I r� ENGAGING PROGRAMMING FOR ALL AGES OBJECTIVE Develop adult programming that is varied and regularly scheduled year-round ACTION ITEMS • Cooperate with local businesses to provide free educational classes • Solicit donations and grants to defray the costs associated with special programs • Publish an annual calendar of events that is available both online and in print OBJECTIVE Expand children's programs to encompass all ages through grade school 5' ' Pecial Programmin g Weekly ACTION ITEMS Prove.. • Plan and publicize "Babygarten", a twice-yearly program for infants and their caregivers • Host a weekly program for grade-school children 1 M w E nviF OBJECTIVE e o � ,E,ENNFe�rf Establish young adult programs that foster fellowship and a love for learning ACTION ITEMS • Collaborate with Kennedale ISD, Fellowship Academy, and the Youth Advisory Council (YAQ to develop and publicize events that appeal to junior high and high school students • Solicit donations to purchase reusable equipment for monthly programs OBJECTIVE Partner with KISD and Fellowship Academy to achieve common literacy goals ACTION ITEMS • Develop an active partnership by finding common ground with administrators • Create mutually beneficial initiatives to implement alongside local schools OBJECTIVE Regularly train staff in progressive best-practices for program development ACTION ITEMS • Encourage all staff to attend nearby continuing education events • Budget for the Library Director to attend applicable conferences to ensure that staff is aware of current issues and trends affecting libraries KENNEDALE PUBLIC LIBRARY LONG RANGE PLAN 2016 FACILITY EXPANSION OBJECTIVE Conduct a long-term facility space analysis and prepare for renovations beyond 2020 ACTION ITEMS • Partner with Tarrant County College for a facility assessment of the current configuration and possible updates that would maximize gathering space • Budget for the Library Director to become well-versed in best practices and innovations in library design by attending industry-specific workshops OBJECTIVE Research and plan for the expansion of the building to provide a multi-use classroom ACTION ITEMS • Utilize community input to choose appropriate and useful technology and resources • Seek advice from appropriate consultants regarding the costs, limitations, and design possibilities of enclosing the facility's current "back porch" area OBJECTIVE Research and plan for the expansion of the building to provide additional staff workspace ACTION ITEMS • Solicit staff input regarding workspace improvements that would increase productivity • Seek advice from appropriate consultants regarding the costs, limitations, and design possibilities of enclosing the facility's current "back porch" area R L sAll JI�l KENNEDALE Library www.l<ennedalelibrary.org STAFF REPORT TO THE BOARD OF DIRECTORS Date: January 4, 2018 Agenda Item No: REGULAR ITEMS - C. I. Subject: Discuss drafting a policy in regards to when a patron will be permanently banned from facilities. II. Originated by: III. Summary: Discuss the need for a policy outlining what will happen when Library Director or staff determine a patron needs to be banned from Library facilities or technology and for how long. IV. Recommendation: None V. Attachments: KENNEDALE Library www.l<ennedalelibrary.org STAFF REPORT TO THE BOARD OF DIRECTORS Date: January 4, 2018 Agenda Item No: REPORTS/ANNOUNCEMENTS - A. I. Subject: Library Director presents report on Library Statistics for FY 2016-2017 II. Originated by: III. Summary: Presentation of final FY 2016-2017 statistics IV. Recommendation: None V. Attachments: F1.--FL—ibrary Return on Investment IFY16.17 ROI Libra df Kennedale Public Library Return on Investment FY 2016-2017 FY 2017 Library Visits and Program Attendance: 30,662 Private Tota I Value We Pay Cost Transactions Library Materials $29.45 21,579 $635,501.55 $20,000.00 Books/DVD/Audio/ Reference Assistance $2.25 4,960 $11,160.00 $9,208.32 Children's Program $5.00 4,048 $20,240.00 $4,000.00 Adult Program $8.00 432 $3,456.00 $200.00 Volunteer Hours $21.41 490 $10,490.90 0 Internet Access $17.40 3,765 $66,511.00 $696.00 TexShare Databases Data Unavailable $75,997.60 $220.00 Consortium $1.20 41407 $5,288.40 $3,192.00 Databases TOTALS 20,823 $828,645.45 $37,516.32 Value Per Patron Visit: $27.03 Average Cost Per Patron Visit: $1.22 ROI: 2,115% Three Year Metric Comparison 11 r_1 vy 1 . Change 15 to FY ' Library Visits 10,918 13,307 26,182 96% Database Usage 1,771 2,675 4,407 65% Circulation 16,964 20,288 21,579 6% Program 1,372 1,873 4,480 139% Attendance Reference 1,401 1,663 4,960 1980/0 Assistance Internet Access 777 2,768 3,765 36% KENNEDALE Library www.l<ennedalelibrary.org STAFF REPORT TO THE BOARD OF DIRECTORS Date: January 4, 2018 Agenda Item No: REPORTS/ANNOUNCEMENTS - B. I. Subject: Announcements about upcoming programs in Spring of 2018 II. Originated by: III. Summary: Library Director will talk about SCORE workshops, computer classes and Family Place workshops coming in the spring. IV. Recommendation: None V. Attachments: