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2017_11.14 KKB Packet 9 s � XEEP KENNEDALE BEAUTIFUL KEEP KENNEDALE BEAUTIFUL COMMISSION AGENDA REGULAR MEETING November 14, 2017 CITY HALL CONFERENCE ROOM, 405 MUNICIPAL DRIVE REGULAR SESSION - 6:00 PM I. CALL TO ORDER II. ROLL CALL III. MINUTES APPROVAL A. Consider action to approve minutes for October 2017 IV.VISITOR/CITIZENS FORUM At this time, any person with business before the Keep Kennedale Beautiful Commission may speak to the Commission. All comments must be directed towards the Chair, rather than individual commissioners or staff. All speakers must limit their comments to subject matter relating to the commission. No formal action can be taken on these items. V. REGULAR ITEMS A. Recap October 21, 2017 events B. Review of the fiscal year budget ending 2016-2017 C. Review the fiscal year budget 2017 -2018 D. Discuss and consider action to complete the windshield survey E. Review and approve Adopt-A-Spot totals for 2017 F. Consider action to cancel the December 11, 2017 KKB meeting G. Consider action to schedule another demonstration garden work day VI. REPORTS/ANNOUNCEMENTS A. Report on the Drug Take Back event October 28, 2017 B. Simple Recycling Total for October 2017 VII.ADJOURNMENT In compliance with the Americans with Disabilities Act, the City of Kennedale will provide for reasonable accommodations for persons attending City Council meetings. This building is wheelchair accessible, and parking spaces for disabled citizens are available. Requests for sign interpreter services must be made forty-eight(48) hours prior to the meetings. Please contact the City Secretary at 817.985.2104 or(TDD) 1.800.735.2989 CERTIFICATION I certify that a copy of the November 14, 2017, Keep Kennedale Beautiful Commission agenda was posted on the City Hall bulletin board next to the main entrance of the City Hall building,405 Municipal Drive,of the City of Kennedale,Texas,in a place convenient and readily accessible to the general public at all times and said agenda was posted at least 72 hours preceding the schedule time of said meeting,in accordance with Chapter 551 of the Texas Government Code. Kelly Coo r, KKB Staff Liaison % %60 00 Olt, \EEP ICENNEDALE BEAUTIFUL STAFF REPORT TO THE COMMISSIONERS Date: November 14, 2017 Agenda Item No: MINUTES APPROVAL - A. I. Subject: Consider action to approve minutes for October 2017 II. Originated by: Kelly Cooper, Director of Human Resources III. Summary: The minutes are attached for your review and approval IV. Recommendation: Approve V. Attachments: 1. JKKB October 2017 Minutes JOctober 10 2017.docx Keep Kennedale Beautiful Commission Regular Meeting October 10, 2017 I. Call to Order: 6:00 p.m. II. Roll Call: Present: Darlene Winters, Laurie Sanders, Cesar Guerra, Wilda Turner, Dora Ann Markle, Michael Chandler, Staff Member Kelly Cooper III. Minutes Approval Motion To approve the minutes as presented; Action Approve, Moved by Laurie Sanders, Seconded By Dara Ann Markle Motions Passes Unanimously IV. Visitor/Citizen Forum No one present to speak V. Regular Items A. Consider action to select a Chair for Fiscal Year 2018 Staff offered a suggestion to wait until the new members were appointed, however the Board concluded that new members would not be selected to serve as Chair or Vice Chair roles as new members. Motion To appoint Michael Chandler as Chair for Fiscal Year 2018; Action Approve, Moved by Wilda Turner, Seconded By Laurie Sanders Motion Passes 5-1 , with Michael Chandler abstaining B. Consider action to select a Vice Chair for the Fiscal Year 2018 Motion To appoint Laurie Sanders as Vice Chair for Fiscal Year 2018; Action Approve, Moved by Darlene Winters, Seconded By Wilda Turner Motion Passes 5-1 , with Laurie Sanders abstaining C. Consider action to select a Board Secretary for Fiscal Year 2018 It was suggested that staff do this since Kelly takes notes anyway. No Action was taken to appoint anyone to this position. D. Discuss and consider action needed for the demonstration garden workday October 21, 2017 Staff reported that the Public Works department would move two truckloads of mulch/compost from Sonora Park to the demonstration garden on Friday, October 20 2017. Ron may be able to provide a couple of guys to assist with working the compost into the soil. The Board will find another day to add mulch It was determined that we will meet at 8:30 a.m. to start the work day, then later decided that we would start the work day after the Arbor Day celebration and Fred Winters Memorial. Laurie is going to contact Larry Hoover about the rock they are wanting and see if he will agree to move it to the garden. No Action was needed for this item. E. Discuss and consider action necessary for the Arbor Day celebration October 21, 2017 The Board discussed how to complete all the events that day and suggested that we move the Arbor Day celebration to 8:30 a.m. Darlene asked about the cost of the seedlings. Do we really want to spend that much money? Staff explained that we had the money in the budget and had already made the purchase based on prior month discussions. The board discussed how we would get mulch for the tree planted at Fellowship. It was determined that Darlene will pick up three buckets of mulch/compost from Sonora Park and bring to the event. We will meet at the school parking lot. We will need shovels for the event. The Board will wear their green shirt for Arbor Day, Dedication and workday. 8:30 a.m. - Arbor Day Celebration - meet at Fellowship Parking lot 9:00 a.m. - Dedication for Fred Winters - at Demonstration Garden Work day immediately following 4:15 p.m. - Trunk or Treat event at Library Parking lot (pink shirt and hat) No Action was needed for this item. F. Discuss and consider action needed for the Fred Winters dedication October 21, 2017 Laurie Sanders provided an update from the family indicating that they would be in town for a potluck on Sunday, October 15, 2017. They had requested KKB move the dedication to this date. KKB Board discussed and most members had other activities already scheduled for this date and determined to keep the dedication on the date originally scheduled, but moved the time to 9:00 a.m. or immediately following the Arbor Day celebration at Fellowship Academy. Each member would share something they remember about Fred and we would have a moment of silence to honor him. No Action was needed for this item. G. Discuss and consider action necessary for the Pumpkin Palooza/ Trunk or Treat event October 21, 2017 The Board discussed meeting for the event at 4:15 p.m. in the parking lot to set up the table, Frankenstein head, calendars and trees. Caesar will pick up the trees at City Hall and bring them to the event. Michael will bring the table and Frankenstein. Everyone is to wear their pink shirt, and bring a chair to the event. Laurie requested of Leslie to put KKB, the Church and the historical society tables together so she can bounce between them. Dora Ann will be working with the Senior Center to start but will come by the table around 4:30 p.m. to take a picture. The event starts at 5:00 p.m. and will last until about 8:00 p.m. Staff will pick up about 8 bags of candy for the event No Action was needed for this item. H. Review 2017 Final Work plan The Board reviewed the work plan. Laurie and Darlene both mentioned that they had watched webinars earlier in the year but couldn't remember the exact dates. One was on milkweed and the other was about litter. Staff was going to look through calendar, emails, etc. to see if we could locate the items, but mentioned that we still need two hours of training for our affiliate status. No Action was needed for this item. VI. Reports /Announcements Staff provided a brief overview of the Bring It event. The Board thought more than 130 cars had participated, and they were shocked that we had 155 total tires. VII. Adjourn 6:50 p.m. % %60 00 Olt, \EEP ICENNEDALE BEAUTIFUL STAFF REPORT TO THE COMMISSIONERS Date: November 14, 2017 Agenda Item No: REGULAR ITEMS - A. I. Subject: Recap October 21, 2017 events II. Originated by: Kelly Cooper, Director of Human Resources III. Summary: This item gives the board an opportunity to recap the four events that took place on October 21, 2017 and discuss any changes for next year. The events include: 1. Arbor Day Celebration 2. Fred Winters Memorial 3. Demonstration Garden Work Day 4. Trunk or Treat/Pumpkin Palooza IV. Recommendation: None V. Attachments: 1. [Arbor Day Celebration Collage [Arbor Day 2017. df A mod,/ Y a 1 IA lob er nedalea eautim" -- Arcor D 1 % %60 00 Olt, \EEP ICENNEDALE BEAUTIFUL STAFF REPORT TO THE COMMISSIONERS Date: November 14, 2017 Agenda Item No: REGULAR ITEMS - B. I. Subject: Review of the fiscal year budget ending 2016-2017 II. Originated by: Kelly Cooper, Director of Human Resources III. Summary: Attached is the KKB fiscal budget year ending 2016-2017 for your review. IV. Recommendation: Approve V. Attachments: 1. Bud et 2016-2017 IBudget End 16-17. df Keep Kennedale Beautiful Expenditures 2016-2017 Operating Income Progressive Waste Solutions $0.00 City $5,000.00 Total $5,000.00 Budgeted KKB Item Expenses Expenditure Expense Description General Office/Marketing/Travel/ Supplies: Annual KTB Affiliate Fee $ 100.00 $100.00 KTB Conference Training/Travel $ - Governor's Award Application Fee - Flowers for Board Members $ - $185.00 Give-Aways (Pens, buttons, Patches, etc) $ - Adopt a Spot Signs ($85.00 each) $ 1,030.00 $655.00 T-Shirts $ 105.00 $105.00 Community Projects & Supplies: Trunk or Treat (October 2016) Supplies and printed material $ 55.00 $32.94 October Recycling Event (10/2016& 9/2017) Banners $ 550.00 $ - Breakfast/drinks $ 55.00 $ 20.80 Action Shred $ 800.00 $ 1,000.00 2 events in one year Crud Cruiser 90 Cars*50 (2nd - 130 cars) $ - $ - Crud Cruiser $11,000 Arbor Day 2016 Supplies: Equipment, Banner, etc. $ 150.00 $0.00 Lunch and Drinks $ 100.00 $0.00 Planted Tree and Seedlings $750.00 Sign/Rock for Trees $ 100.00 $180.00 Butterfly Garden (4 workdays) Supplies: Compost, Mulch, plants, etc. $ 1,005.00 $355.53 Round-up Purchase Rock In honor of Fred $150.00 Rock & crushed granite/river rock Use one from City? Monarch Migration Program: Vouchers: 22 vouchers for residents $ 620.00 $346.50 $70 from last year+$150 Program $ 100.00 $0.00 Give Aways (donated by Stegall's) $ - Don't Mess with Texas Clean-Up April 2017 Banners $ 350.00 $547.72 Breakfast/Drinks $ 175.00 Supplies: Vests, gloves, nabbers, etc. $ 200.00 $118.50 Simple Recycling 2016- 2017 Totals October 1,741 November 1,695 December 1,551 January 1,178 February 922 March 879 April 1,568 May 1,827 June 2,132 JUIy 1,540 August 2,178 September 1,389 Total $ 5,495.00 $4,546.99 Total Remaining after Expenses $ 948.01 % %60 00 Olt, \EEP ICENNEDALE BEAUTIFUL STAFF REPORT TO THE COMMISSIONERS Date: November 14, 2017 Agenda Item No: REGULAR ITEMS - C. I. Subject: Review the fiscal year budget 2017 - 2018 II. Originated by: Kelly Cooper, Director of Human Resources III. Summary: The new budget year began October 1, 2017. Attached is budget with allocation of dollars to each event this year. We have expended $750.00 for the Arbor Day trees and $99.00 for demonstration garden pansies and other plants. The board may want to review the budget and suggest changes where necessary. IV. Recommendation: None V. Attachments: 1. IFiscal Budget 2017-2018 017-2018 Bud et.docx Keep Kennedale Beautiful Commission Code to: 41 -2608-0000 2017 - 2018 Budget: $5,000 October Recycling Event (Sept 2018): Banners $ 500 Electronic Recycling $ 0 Action Shred $ 600 Crude Cruiser Donuts & Coffee $ 55 Trunk or Treat (October 2017): Supplies (KKB Calendars & Candy) $ 55 Windshield Survey (January 2018) Monarch Migration Program (March 2018): Educational Program with Karalynn Greenfield Program $ 100 Milkweed grant received (use as give-a-ways) $ 0 Vouchers: 20 $25.00 vouchers for residents $ 500 Don't Mess With Texas Clean-up (April 2018) Banners $ 500 Donuts/Lunch/Drinks $ 175 Supplies (Vests, gloves, nabbers, etc) $ 200 Butterfly Garden (Four workdays): Supplies: Compost, mulch, plants, etc $ 925 Arbor Day (October/November 2017): Supplies: Equipment, Banners, Food $ 0 Sign for the Tree $ 180 Trees Plant and Seedlings to give away Texas Tree Foundation $ 750 General Office/Marketing/Travel Supplies: T-Shirts $ 105 Adopt-A-Spot Signs $ 255 Give-Aways (Patches, Pens, buttons, etc) $ 0 Flowers for Board Members in hospital $ 0 Affiliate Dues $ 100 Conference/Travel $ 0 Total Requested: $5,000 % %60 00 Olt, \EEP ICENNEDALE BEAUTIFUL STAFF REPORT TO THE COMMISSIONERS Date: November 14, 2017 Agenda Item No: REGULAR ITEMS - D. I. Subject: Discuss and consider action to complete the windshield survey II. Originated by: Kelly Cooper, Director of Human Resources III. Summary: Each year KKB is expected to complete a windshield survey to determine the cleanliness of the community and areas that need improvement. This is not scientific but a subjective review of various areas to determine the amount of litter and possible clean-up. The survey form is attached. We need approximately four to six individuals to drive the city, looking at specific locations and rating those locations based on what you see. The rating sheets will be submitted to Kelly Cooper the staff liaison to compile and report the findings. Generally the Board tries to complete this survey in January or February of each year. IV. Recommendation: Approve V. Attachments: 1. Windshield survey Document COMMUNITY+WINDSHIELD+SURVEY. df ' 9 APPENDIX COMMUNITY WINDSHIELD SURVEY An effective analysis of the current situation in your community may include a"field inspection"or "windshield survey."Based on the Keep America Beautiful Litter Index and Litter/Solid Waste Evaluation, volunteers will review areas in the community for overall litter conditions.The survey is not scientifically based.An average is determined for each site based on 3-9 volunteer scores.The group should travel together so they are viewing the area under the same conditions. Rank each site based on Excellent-no litter or minimal litter Good-small amount of litter that could be collected by one person 0 Fair-litter that would require and organized clean up ® Poor-heavy litter that would require heavy equipment or a large scale clean up for the area Business Area: TOWER DRIVE LOCATION EXCELLENT GOOD FAIR POOR Streets Sidewalks Vacant lots Driveways Parking lots Yards Alleys Loading docks Are trash receptacles? { ) adequate ( ) inadequate ( )covered ( ) overflowing Are dumpsters? ( ) screened from public streets ( ) visible to the public street ( ) clean ( ) overflowing Comments: Park Area: TOWN CENTER LOCATION EXCELLENT GOOD FAIR POOR Sidewalks around site Sidewalks within site Picnic Areas Playgrounds Parking lots Planted Areas Open Areas Loading docks Are trash receptacles? ( ) adequate ( ) inadequate ( ) covered ( ) overflowing Comments: KEEP TEXAS BEAUTIFUL AFFILIATE TRAINING MANUAL 29 APPENDIX Residential Area: CRESTDALE LOCATION EXCELLENT GOOD FAIR POOR Streets Sidewalks Vacant lots Driveways Parking lots Yards Alleys Are trash receptacles? ( ) adequate ( ) inadequate ( ) covered ( ) overflowing Are dumpsters? ( ) screened from public streets { ) visible to the public street ( ) clean ( ) overflowing Are disposal areas? { ) clean ( ) littered Comments: School Area: JUNIOR HIGH LOCATION EXCELLENT GOOD FAIR POOR Street Sidewalks Entrances Driveways Parking lots Yards Playgrounds Loading docks Are trash receptacles? ( ) adequate ( ) inadequate ( ) covered ( }overflowing Are dumpsters? ( }screened from public streets ( ) visible to the public street ( )clean ( ) overflowing Comments: Shopping Center Area: DOLLAR GENERAL AND SUBWAY TOWNCENTER AREA LOCATION EXCELLENT GOOD FAIR POOR Streets Sidewalks Planted areas Driveways KEEP TEXAS BEAUTIFUL AFFILIATE TRAINING MANUAL 30 APPENDIX Parking lots Alleys/Disposal Area Loading docks Are trash receptacles? ( ) adequate ( ) inadequate { ) covered ( ) overflowing Are dumpsters? ( ) screened from public streets { )visible to the public street ( ) clean ( ) overflowing Comments: seach/WaterwayArea: VILLAGE CREEK LOCATION EXCELLENT GOOD FAIR POOR Access roads Sidewalks/Paths Picnic Areas Parking lots Playgrounds t Waterline Are trash receptacles? ( ) adequate ( ) inadequate ( )covered ( ) overflowing Comments: Other Areas: RED'S ROADHOUSE LOCATION EXCELLENT GOOD FAIR POOR Are trash receptacles? ( ) adequate ( } inadequate ( ) covered ( ) overflowing Are dumpsters? ( ) screened from public streets ( )visible to the public street ( ) clean ( ) overflowing Comments: Right-of-ways (curb to front yard) From/To: TOWER DRIVE & KENNEDALE PKWY SOURCE OF LITTER PERCENTAGE Im ro per waste putouts/set-outs Nearby food establishments Illegal dumping Motorists KEEP TEXAS BEAUTIFUL AFFILIATE TRAINING MANUAL 31 APPENDIX Pedestrians Uncovered vehicle Other: Are trash receptacles? ( ) adequate ( ) inadequate ( } covered ( ) overflowing Comments: Streets (in street or on pavement) SUBLETT RD (LITTLE SCHOOL TO MANSFIELD CARD) From/To: SOURCE OF LITTER PERCENTAGE Improper waste putouts/set-outs Nearby food establishments Illegal dumping Motorists Pedestrians Uncovered vehicle Other: Are trash receptacles? ( ) adequate ( } inadequate ( )covered ( ) overflowing Comments: Railroad Area From/To: NORTH ROAD & DICK PRICE SOURCE OF LITTER PERCENTAGE Improper waste putouts/set-outs Nearby food establishments Illegal dumping Motorists Pedestrians Uncovered vehicle Other: Are trash receptacles? ( ) adequate ( ) inadequate ( } covered ( ) overflowing Comments: KEEP TEXAS BEAUTIFUL AFFILIATE TRAINING MANUAL 32 % %60 00 Olt, \EEP ICENNEDALE BEAUTIFUL STAFF REPORT TO THE COMMISSIONERS Date: November 14, 2017 Agenda Item No: REGULAR ITEMS - E. I. Subject: Review and approve Adopt-A-Spot totals for 2017 II. Originated by: Kelly Cooper, Director of Human Resources III. Summary: Attached is the 2017 report provided by our adopt-a-spot participants. Please review and make a motion to accept the totals so they can be added to our KTB annual report provided in March. In addition, there are several locations I have not received information from. In the past I have sent a letter to the address on file, if I still receive no response then we pull the signs. Does the Board find this process acceptable or would you like to propose something different? IV. Recommendation: Approve V. Attachments: 1. hdopt A Spot 2017 Totals 017 Totals.pdf [Adopt A Spot 2016 Totals P016 Totals. df CD O O 0 0 " 0 0 cn ON O CD m O M O m 1.1•) \p Lo N O nj 0 V ,) 0 0 0 M O co O O r-1 M co co M co M co co r-1 O N Cl. � V) 7:5 N l� L� d" r-1 co D LO M r-4 LO tz c � N N O (� U N O U V) d" O LO O O N O �.O 00 O r-1 r-1 O1 N L.n C z O d" N r-1 O r, � r- � �O o cv 00 � x � o w Ln N � �. x LN 00 r-1 LO L� r-1 r-1 � pp M d"Cs 0 V) � CO Vi Q, O r-1 O V) r-1 O LO 110 M r-4 r-4 r-4 r-1 10 r-1 co M M co QQ O vi O O N O Qp O J CO M �' � N O O O m V, c� N N N N d" O r-1 r-1 ON CO M m u U i N N N C� U bA CZ r-1 N M d" m 00 ON O r- N M d" m �10 r- 00 O r-1 r-1 r-1 r-1 r-1 r-1 r-1 r-1 r-1 O O N b�A b�A 0 0 U cz CO O Lr) CO a) N "D r-1 00 d" N (01% � N r-1 r-1 O +., M 00 O � � a c V V) bA 00 O O O 00 O d" O M LO M O m d" �O d" co N rl O LP) O � Cl. � V) "O O GN CO c-1 I'D co M N d" �10 rl N N U N O U ^' y O Lo N �10 00 d" Lo N O Lo I'D r1 00 Ln C � 00 N M d" N l� r-1 �p d: N r4 r-1 V� N 0 O V) O c-1 c-1 c-1 N c-1 N N �10 c-1 c-1 QQ 44 �o > O 000 o V) V) c-1 LP) c-1 I'D N c-1 LP) M N LP) LP) c-1 c-1 Ln 't, 10 N c-1 c-1 O m N O O V) O O N v1 -a 0 � M E �' •� V) O O V) c� V) N c-1 N �10 d" N LP) d" LP) M N r-1 00 Ln U - v) Ln bA U S- N tz 4 M U V) bA tz rl N M d" LP) �10 l- 00 d1, O r-1 N M d" LP) �10 ll- $- �" U E awn awn o 0 U cz M O LP) O c-1 M �F �F % %60 00 Olt, \EEP ICENNEDALE BEAUTIFUL STAFF REPORT TO THE COMMISSIONERS Date: November 14, 2017 Agenda Item No: REGULAR ITEMS - F. I. Subject: Consider action to cancel the December 11, 2017 KKB meeting II. Originated by: Kelly Cooper, Director of Human Resources III. Summary: This item give the Board an opportunity to determine if they would like to meet in December or cancel the meeting. We will not have items to discuss until January when we set the calendar for the 2018 events. Or the Board could decide to meet for a Christmas Dinner at a favorite location to celebrate your work for the year. I would suggest this be a bring your spouse event and everyone pay for their own so it is not an expense for KKB. IV. Recommendation: Approve V. Attachments: % %60 00 Olt, \EEP ICENNEDALE BEAUTIFUL STAFF REPORT TO THE COMMISSIONERS Date: November 14, 2017 Agenda Item No: REGULAR ITEMS - G. I. Subject: Consider action to schedule another demonstration garden work day II. Originated by: Kelly Cooper, Director of Human Resources III. Summary: This item give the board an opportunity to discuss a work day to complete the final necessary tasks before winter. Several Board members worked in the garden on Thursday November 9, 2017 and determined that the garden still needs a good layer of mulch before winter sets in. The board will need to set a date to pick up and spread the mulch. IV. Recommendation: Approve V. Attachments: % %60 00 Olt, \EEP ICENNEDALE BEAUTIFUL STAFF REPORT TO THE COMMISSIONERS Date: November 14, 2017 Agenda Item No: REPORTS/ANNOUNCEMENTS - A. I. Subject: Report on the Drug Take Back event October 28, 2017 II. Originated by: Kelly Cooper, Director of Human Resources III. Summary: Kennedale Police Department collected 13 pounds at the Drug Take Back event on October 28, 2017 IV. Recommendation: None V. Attachments: % %60 00 Olt, \EEP ICENNEDALE BEAUTIFUL STAFF REPORT TO THE COMMISSIONERS Date: November 14, 2017 Agenda Item No: REPORTS/ANNOUNCEMENTS - B. I. Subject: Simple Recycling Total for October 2017 II. Originated by: III. Summary: The Simple Recycling total for October 2017 is 1,336 pounds. The total pounds collected for the fiscal year ending in October is 18,600 pounds. IV. Recommendation: None V. Attachments: