2017_10.10 KKB Packet 9
s �
XEEP KENNEDALE BEAUTIFUL
KEEP KENNEDALE BEAUTIFUL COMMISSION
AGENDA
REGULAR MEETING
October 10, 2017
CITY HALL CONFERENCE ROOM, 405 MUNICIPAL DRIVE
REGULAR SESSION - 6:00 PM
I. CALL TO ORDER
II. ROLL CALL
III. MINUTES APPROVAL
A. Consider action to approve the minutes for September 12, 2017
IV.VISITOR/CITIZENS FORUM
At this time, any person with business before the Keep Kennedale Beautiful Commission may speak to
the Commission. All comments must be directed towards the Chair, rather than individual
commissioners or staff. All speakers must limit their comments to subject matter relating to the
commission. No formal action can be taken on these items.
V. REGULAR ITEMS
A. Consider action to select a Chair for Fiscal Year 2018
B. Consider action to select a Vice Chair for the Fiscal Year 2018
C. Consider action to select a Board Secretary for the Fiscal Year 2018
D. Discuss and consider action needed for the demonstration garden workday October 21, 2017
E. Discuss and consider action necessary for the Arbor Day celebration October 21, 2017
F. Discuss and consider action needed for the Fred Winters dedication October 21, 2017
G. Discuss and consider action necessary for the Pumpkin Palooza/Trunk or Treat event October
21, 2017
H. Review 2017 Final Workplan
VI. REPORTS/ANNOUNCEMENTS
A. Bring It Event Final Report
VII.ADJOURNMENT
In compliance with the Americans with Disabilities Act, the City of Kennedale will provide for reasonable
accommodations for persons attending City Council meetings. This building is wheelchair accessible, and parking
spaces for disabled citizens are available. Requests for sign interpreter services must be made forty-eight(48) hours
prior to the meetings. Please contact the City Secretary at 817.985.2104 or(TDD) 1.800.735.2989
CERTIFICATION
I certify that a copy of the October 10, 2017, Keep Kennedale Beautiful Commission agenda was posted on the City Hall bulletin
board next to the main entrance of the City Hall building,405 Municipal Drive,of the City of Kennedale,Texas,in a place convenient
and readily accessible to the general public at all times and said agenda was posted at least 72 hours preceding the schedule time
of said meeting,in accordance with Chapter 551 of the Texas Government Code.
Kelly Coo r, KKB Staff Liaison
% %60 00
Olt,
\EEP ICENNEDALE BEAUTIFUL STAFF REPORT TO THE COMMISSIONERS
Date: October 10, 2017
Agenda Item No: MINUTES APPROVAL - A.
I. Subject:
Consider action to approve the minutes for September 12, 2017
II. Originated by:
Kelly Cooper, Director of Human Resources
III. Summary:
The minutes have been prepared by out-going Board Secretary Vickie Chandler and are attached for
your approval.
IV. Recommendation:
Approve
V. Attachments:
1. JKKB Minutes Sept 2017 ISeptember 12 2017.docx
Keep Kennedale Beautiful Commission
Fagular Meeting
Saptember 12, 2017
I. Call to Order: 5:56 p.m.
11. FbII Call:
1. Darlene Winters
2. Laurie Sanders
3. Cesar Guerra
4. Wilda Turner
5. Dora Ann Markle
6. Michael Chandler
7. MnitaThomas
8. Vickie Chandler
9. Kelly Cooper
111. M i nutes Approval: Laurie motions to approve, Dora Ann 2nds-Approved
IV. Visitor/Citizen Forum: N/A
V. Fagular Items:
A Bring it Event Saptember 16, 2017-Meet at City Hall at 8:00 a.m. for breakfast and set
up. Michael suggested making signs stating Tires go to the landfill.
B. Demonstration Garden-Wilda sprayed for weeds today and discussed the evasive plant
removal discussed doing aworkday in the garden on the morning of Oct. 21S,around
9:30 a.m. Michael and Cesar will use their trucksto pickup compost and mulch.
G Arbor Day and Trunk or Treat—Meet at Fellowship Academy in Rnk KKB shirts at 3:00
for tree planting,then meet at the Library parking lot at 4 for the Trunk or Treat event.
Even discussed doing a formal dedication for Fred's Memorial rock in the garden around
3:45 in between the tree planting and Trunk or Treat and see about inviting hisfamily.
M. F;L-ports/Announcements—Celebrate out going members Wilda,Vinita and Vickie with
cake.
VII. Adjourn: 6:40 p.m.
% %60 00
Olt,
\EEP ICENNEDALE BEAUTIFUL STAFF REPORT TO THE COMMISSIONERS
Date: October 10, 2017
Agenda Item No: REGULAR ITEMS - A.
I. Subject:
Consider action to select a Chair for Fiscal Year 2018
II. Originated by:
Kelly Cooper, Director of Human Resources
III. Summary:
Keep Kennedale Beautiful is entering into a new fiscal year and it is time to elect Officers. This item
allows the Board members to select a Chair who will serve in this capacity for the fiscal year beginning
October 1, 2017 through September 20, 2018. Our current Chair is Michael Chandler.
IV. Recommendation:
Approve
V. Attachments:
% %60 00
Olt,
\EEP ICENNEDALE BEAUTIFUL STAFF REPORT TO THE COMMISSIONERS
Date: October 10, 2017
Agenda Item No: REGULAR ITEMS - B.
I. Subject:
Consider action to select a Vice Chair for the Fiscal Year 2018
II. Originated by:
Kelly Cooper, Director of Human Resources
III. Summary:
Keep Kennedale Beautiful is entering into a new fiscal year and it is time to elect Officers. This item
allows the Board members to select a Vice Chair who will serve in this capacity for the fiscal year
beginning October 1, 2017 through September 20, 2018. Our current Vice Chair was Fred Winters.
IV. Recommendation:
Approve
V. Attachments:
% %60 00
Olt,
\EEP ICENNEDALE BEAUTIFUL STAFF REPORT TO THE COMMISSIONERS
Date: October 10, 2017
Agenda Item No: REGULAR ITEMS - C.
I. Subject:
Consider action to select a Board Secretary for the Fiscal Year 2018
II. Originated by:
III. Summary:
Keep Kennedale Beautiful is entering into a new fiscal year and it is time to elect Officers. This item
allows the Board members to select a Secretary who will serve in this capacity for the fiscal year
beginning October 1, 2017 through September 20, 2018. Our previous secretary, Vickie Chandler has
resigned from the Board effective October 2017.
IV. Recommendation:
V. Attachments:
% %60 00
Olt,
\EEP ICENNEDALE BEAUTIFUL STAFF REPORT TO THE COMMISSIONERS
Date: October 10, 2017
Agenda Item No: REGULAR ITEMS - D.
I. Subject:
Discuss and consider action needed for the demonstration garden workday October 21, 2017
II. Originated by:
Kelly Cooper, Director of Human Resources
III. Summary:
At our September 2017 meeting the Board decided to combine the work day with other activities in the
month. The work day will start at 9:30 a.m. The Board will meet at the garden and with the help of
Public Woks will take the mulch provided by the city and use that as compost for the garden. We will
work that into the bed and them apply mulch purchased in Everman to prepare the garden for winter.
I am still working with Larry to determine if a rock at City Hall complex could be moved to the garden.
IV. Recommendation:
Approve
V. Attachments:
% %60 00
Olt,
\EEP ICENNEDALE BEAUTIFUL STAFF REPORT TO THE COMMISSIONERS
Date: October 10, 2017
Agenda Item No: REGULAR ITEMS - E.
I. Subject:
Discuss and consider action necessary for the Arbor Day celebration October 21, 2017
II. Originated by:
III. Summary:
The Arbor Day Celebration is scheduled with Fellowship Academy on October 21, 2017. We were not
able to secure a donation from TXU, so staff has ordered a tree and seedlings from Texas Tree
Foundation. They are also going to assist with the planting of the tree but are not able to do this on
October 21, 2017. 1 have asked if Friday the 20th would be acceptable. This might work out better
since school will be in session, we can have the kids participate. The difficulty will be those of the
board who work and will not be able to assist.
My thought is to have the kids there while the tree is being planted on the 20th (if that works for TTF),
take pictures and then have the entire board present on the 21 st for pictures as well.
The Arbor Day celebration should be discussed with various options before a decision is made.
IV. Recommendation:
V. Attachments:
% %60 00
Olt,
\EEP ICENNEDALE BEAUTIFUL STAFF REPORT TO THE COMMISSIONERS
Date: October 10, 2017
Agenda Item No: REGULAR ITEMS - F.
I. Subject:
Discuss and consider action needed for the Fred Winters dedication October 21, 2017
II. Originated by:
Kelly Cooper, Director of Human Resources
III. Summary:
This item was requested to be placed on the agenda for the board to discuss and plan. The rock has
been placed in the garden and staff has contacted the Mayor to participate. Tentative time was
scheduled last month for October 21, 2017 at 3:45 p.m. Additional items for consideration include:
1. Contacting the Family
2. Need something to veil the rock that morning
3. Michael to say a few words
4. Pictures
IV. Recommendation:
Approve
V. Attachments:
% %60 00
Olt,
\EEP ICENNEDALE BEAUTIFUL STAFF REPORT TO THE COMMISSIONERS
Date: October 10, 2017
Agenda Item No: REGULAR ITEMS - G.
I. Subject:
Discuss and consider action necessary for the Pumpkin Palooza/Trunk or Treat event October 21,
2017
II. Originated by:
III. Summary:
The Pumpkin Palooza is scheduled to begin at 5:00 p.m. with set-up taking place between 4:00 - 4:30
p.m. At our last meeting the board discussed everyone showing up to set-up the event, take pictures.
We will need at least two people present the entire time. We can make a schedule or volunteer a few
Board members for the event. In the past, Michael and Vickie have participated. Staff has received
about 100 calendars from KTB that can be given to parents. We will need to purchase candy for
Frankenstein and we should have trees that can be handed out as well.
IV. Recommendation:
V. Attachments:
% %60 00
Olt,
\EEP ICENNEDALE BEAUTIFUL STAFF REPORT TO THE COMMISSIONERS
Date: October 10, 2017
Agenda Item No: REGULAR ITEMS - H.
I. Subject:
Review 2017 Final Workplan
II. Originated by:
Kelly Cooper, Director of Human Resources
III. Summary:
This item is for the Boards review. This Report outlines the various activities of the Board for 2017.
We still need two (2) more hours of training to qualify for the KTB affiliate status. We will need to
complete those prior to December 30, 2017.
IV. Recommendation:
None
V. Attachments:
1. 2017 KKB Annual Work Ian 017 Annual Work lan.docx
� %0
Annual Work Plan
.�
Date Event
2017
KEEP ItENNEDALE BEAUTIFUL
Jan 10: Regular Board Meeting
Jan 28: Windshield Survey: 9 Board members*1 hour = 9 hourstotal
Feb 14: Regular Board Meeting
Mar 11: Garden Preparation work day: 2 board membersworked 2.5
hours; 3 board membersworked 2 hour = 11 hours
Mar 15: Tree Board Webinar2017: Tree Planting Standardsthat Work: 1
staff member
Mar21: Educational Event: Spring Planting Kick-off for Monarch Butterfly
Gardens: 6 Board Members, 3 staff, 11 participants. 6:00 p.m . to
8:00 p.m . = Total 40 hours.
Mar28: Garden Workday: One board memberworked 2 hours
Apr 1: Garden Workday 10:00 am to Noon - Cancelled
Apr 11: Regular Board Meeting
Apr22: Don't Messwith Texas Clean-up and Garden Workday 8:00 a.m .
to Noon: 65 Volunteers, 43 bagsof trash, total pounds800. 65*4=
260 h rs.
May 10: Garden Workday: 2 Board members1 .5 hrs.*2 = 3 hours
May 12: Garden Workday: 2 Board members2.5 hrs.*2 = 5 hours; and 1
Board member3hoursfora total of8 hours
May 15: Garden Workday: 3 Board members2 hrs.*3 = 6 hours
May 16: Garden Watering Day: 1 Board members1 hr.
May 19: Garden Workday: 3 Board members2 hrs.*3 = 6 hours; and 1
Board member 1 hourfora total of 7 hours
June 13: Regular Board Meeting - Cancelled
Annual Work Plan
Date Event
June 20: Garden Workday: One board memberworked 1 hour
July 11: Regular Board Meeting
July 11: Tree Board Meeting
July 13: Garden Workday: three board membersworked 1 .5 hours= 4.5
h rs.
July 22: Feld Trip to the Resource Connection Garden, off Campus Drive,
Fort Worth.
July 25: Garden Workday: One board memberworked 1.5 hours
August 2: Garden Workday: Two board membersworked 1 .5 hours= 3 hrs.
August 8: Regular Board Meeting
August 9: Garden Workday: Two board membersworked 1 .5 hours= 3 hrs.
August 15: Training: School Solid Waste Sustainability Project Seminar—One
staff member 1.5 hours
August 16: Garden Workday: Two board membersworked 1.5 hours= 3 hrs.
August 23: Garden Workday: Two board membersworked 1.5 hours= 3 hrs.
August 30: Garden Workday: Two board membersworked 2 hours= 4 hrs.
August 30: Training: Webinar—Benefits of KTBAffiliation. One Board member
— 1 hour
August 31: Set Memory stone. Three Board membersand Three Staff 6*.25 =
1.5 hours
Sept 16: Bring It Event: 130 Carsforthe Household hazardouswaste, Shred
3,882 poundsof paper, 75 carsdropped off electronics, and 6
dumpstersand 155 tires reclaimed . Total Volunteers: 9 Board
members, 8 Staff, 2 Council members, 5Adults, and 3 students.
Total hours= 76 hrs.
Annual Work Plan
Date Event
October 21: Demonstration Garden Workday:
October21: Arbor Day Event
October21: Pumpkin Palooza
% %60 00
Olt,
\EEP ICENNEDALE BEAUTIFUL STAFF REPORT TO THE COMMISSIONERS
Date: October 10, 2017
Agenda Item No: REPORTS/ANNOUNCEMENTS - A.
I. Subject:
Bring It Event Final Report
II. Originated by:
Kelly Cooper, Director of Human Resources
III. Summary:
The 2017 Bring It event was the largest event since it's inception in 2012. In summary, the event had
44 cars shred documents totaling 3,882 pounds of paper, 75 cars participated in the electronic
recycling. The total pounds has yet to be reported, however, DFW Reclaimers had to bring out a
second trailer to load the items collected. The Crude Cruiser had a total of 130 cars drop off
household hazardous waste, the Mission Store collected 7 bags of clothing, and the City-wide clean-
up at the landfill finished with 6 dumpster loads and 155 tires reclaimed.
IV. Recommendation:
None
V. Attachments: