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2017_08.21_CC_MinutesKENNEDALE You're Here, Your Home www.cityofkennedale.com KENNEDALE CITY COUNCIL MINUTES REGULAR MEETING 1 August 21, 2017 CITY HALL COUNCIL CHAMBERS, 405 MUNICIPAL DRIVE WORK SESSION - 5:30 PM REGULAR SESSION - 7:00 PM I. CALL TO ORDER Mayor Johnson called the meeting to order at 5:34 p.m. II. WORK SESSION A. Discussion of items on regular agenda City Manager George Campbell asked that Council consider postponing item G on the Consent Agenda, as staff would prefer to have additional information before presenting. B. Discussion of Proposed FY2017 -18 Budget Director of Finance Brady Olsen spoke about the budget and the water and wastewater rates: ■ Changes from Proposed Budget ■ Impact of Proposed Changes ■ Rate Structure Scenarios (all include the following assumptions: keeping the current administrative transfer,. reducing street transfer to 5% (from 9 %); and reducing cash capital expenditures by $1.5 million) Olsen stated that any residual revenue could be used for one -time projects, possibly the purchase of the requested Vactor truck via cash, rather than under the CO Bond. Mayor Johnson asked if, under these scenarios, staff was assuming that there would be no capital projects or maintenance performed. He added that he feels Council has been fairly criticized for, historically, underfunding maintenance. Councilmember Gilley stated that if the connection agreement with Arlington was in place and proved to be cost - saving, Council would have sufficient time to amend the adopted budget to redirect that money towards maintenance. He added that he still had reservations about purchasing the Vactor truck under the CO. Mayor Johnson agreed. Gilley stated that he would prefer that staff issue an RFP, and aim for having half of the line cleaning completed via contractor this year, and half the next fiscal year. Mayor Johnson reiterated that he feared that Council was, yet again, neglecting maintenance that was known to be needed, and asked if there would be funding in the FY18 -19 budget for the rehabilitation of the water tower. City Manager George Campbell replied that it would most likely require an issuance of debt, but reminded Council that projects like these were a primary reason for his recommendation to more aggressively build up the working capital in the Water Fund. In response to Councilmember Gilley's question about the recurring charge for a virtual server, Olsen stated that it is a reserve fund that is being built up to replace the server when it fails. In response to Councilmember Sandra Lee's question about using revenue from the sale of 405 Municipal Drive, Kennedale, TX 76060 1 Telephone: 817 -985 -2100 1 Fax: 817- 478 -7169 EDC land to pay for the resurfacing of the water tower, Olsen stated that only improvements that directly attract or create jobs could be paid for our of EDC funds. Olsen added that EDC spending would be greatly reduced in FY17 -18. City Manager George Campbell stated that staff would compile answers to Council's questions and send them via email. Council then agreed to have another work session to discuss the Proposed FY17 -18 Budget on Monday, May 28, at 7:00 p.m. Mayor Brian Johnson recessed into Executive Session at 6:13 p.m. III. REGULAR SESSION Mayor Johnson opened the Regular Session at 7:10 p.m. IV. ROLL CALL Present: Mayor Brian Johnson, Mayor Pro Tem Jan Joplin ** (Place 5), Rockie Gilley ** (Place 1), Liz Carrington* (Place 2), Sandra Lee ** (Place 3), Kelly Turner (Place 4); Absent: none *Councilmember Carrington was present for the Work Session and Executive Session, but left before the Regular Session was called to order. * *Councilmembers Gilley and Lee and Mayor Pro Tem Joplin left before the official adjournment of the meeting, breaking the quorum and, thus, adjourning the meeting without an official motion. Staff: City Manager George Campbell, City Secretary & Communications Coordinator Leslie Galloway, HR Director Kelly Cooper, Finance Director Brady Olsen, Community Development Director & City Planner Rachel Roberts, Public Works Superintendent Larry Hoover, Library Director Amanda King, Accounting Technician Debby Scott, Fire Chief Mike McMurray, Police Chief Tommy Williams, City Attorney Wayne Olsen, EDC Director Jack Thompson V. INVOCATION Pastor Greg Adams of Covenant Life Baptist Church provided the invocation. VI. UNITED STATES PLEDGE AND TEXAS PLEDGE VII. VISITOR /CITIZENS FORUM • Jeff Nevarez, 338 Spring Branch Lane, Invited the community to the Concert in the Park on Saturday, September 16, from 4:00 to 8:00 p.m. in TownCenter, hosted by the Parks Board, with support from the Boy Scouts and the FUMC Mission Store. • Perry Clementi, 103 Creekside Court, stated that leadership has a tough job, and that he felt all involved needed to move forward and find ways to compromise. • Michael Chandler, 700 E Kennedale Parkway, reminded everyone of KKB's Bring It! on September 16th, from 9:00 to 11:00 a.m. He added that this year, tires would be accepted at the landfill drop -off site, and that any volunteers would be appreciated. • John Hivale, 418 Coker Valley Drive, stated that he felt Council was improving regarding transparency. He added that the more people who look at a problem, the more likely a solution. • John Dill, 830 Woodland Court, stated that he felt there was a lack of defined responsibility for the contracted waste management company in City code. He added that he has experienced on -going issues with service. Page 2 of 6 • Tom Newsom, 303 Pennsylvania Ave, stated that the most vital financial document was a City's CAFR, and if it had been consulted during the creation of the 2013 budget, the error that resulting in a spending of non - available funds could have been avoided. • Paula Kitchen, 480 Andalusia Trail, Arlington, thanked Council and the City for the use of Sonora Park for the Cub Scout Day Camp again this year. • John Clark, 100 Meadowlake Court, stated that he has a perception that Council currently has policies and priorities that prevent the City Manager and Finance Director from developing a budget. He added that a city that is not growing does not only stagnate, but also declines. He urged Council to act as responsible stewards and to focus on the city as a whole rather than specific areas or groups and to recognize the value of landscaping and parks when developing the budget. • Jack Dalrymple, 1008 Oakridge Court, thanked Council for their service and City Manager Campbell for benefitting the City with his experience and connections. • Rob Lecuyer, 1045 Cydnie Street, stated that, as Chair of the Utility and Infrastructure Board (UIB), he was frustrated by recent social media comments by a member of Council. He added that all board members are volunteers and should be appreciated for their service and pointed out the qualifications unique to his board members. VIII. REPORTS /ANNOUNCEMENTS A. Updates from the City Council • Councilmember Rockie Gilley stated that he met with the Texas League of Citizens, whose purpose is fiscal responsibility in local government. • Mayor Pro Tem Jan Joplin stated that she attended the Tarrant County Tax Workshop, attended Loretta Hulce's 100th birthday celebration at Pecan Manor, EDC and Parks Board meetings, budget workshops, an Empower Texas meeting, the opening of Bob's Farm Place, her husband's retirement party, and volunteered at the Library. • Councilmember Kelly Turner stated that he met with the Emergency Planning Council and the REPAC Board, which are dedicated to ensuring that the 19 counties in North Texas are prepped for emergencies. He added that with recent flooding in the eastern part of DFW, the groups had been able to utilize some of those preparations and plans. He concluded by saying that they are now beginning policy discussions about how to train citizens to become part of the response teams. B. Updates from the Mayor Mayor Brian Johnson stated that he attended the Mayor's Council and reminded everyone that our area is heading into height of mosquito season. • Financial Transparency Awards Received Mayor Johnson stated that, at the direction of Council, staff has focused on earning financial transparency awards, and the City recently earned the Texas Comptroller Transparency Stars and an AAA Rating from the National Transparency Association (NTA). C. Updates from the City Manager Page 3 of 6 There were no updates from City Manager George Campbell at this time. IX. MONITORING INFORMATION A. Monthly Financials - July 2017 There was no discussion at this time. X. INCIDENTAL ITEMS A. Receive comments from the Mayor regarding the Council's commitment to its adopted governance policies and practices This item was taken out of order; moved after XII. Decision Items. XI. REQUIRED APPROVAL ITEMS (CONSENT) Councilmember Rockie Gilley asked that item A be removed for discussion. Councilmember Kelly Turner asked that Item G be postponed until the next Regular Meeting. A. Consider approval of minutes from July 7, 2017 special meeting B. Consider approval of minutes from July 17, 2017 regular meeting C. Consider adopting Ordinance 634, amending Parks and Recreation Board rules and regulations D. Consider adoption of Resolution 514, terminating participation in the Fort Worth- Tarrant County Emergency Plan and joining the Tarrant County Emergency Management Plan E. Consider awarding a bid to Tejas Commercial Construction, LLC for Bloxom Park Road and Pond Improvements F. Consider authorizing the City Manager to enter into an interlocal agreement with the City of Arlington for the installation of a signal light in the southwest corner of the intersection of Sublett and Joplin Roads G. Consider authorizing the City Manager to enter into a Contract Agreement for Wastewater Service Between the City of Fort Worth, Texas, and the City of Kennedale, Texas H. Consider authorizing the City Manager to extend the Interlocal Agreement for participation in Fort Worth's Environmental Collection Center /Household Hazardous Waste program I. Consider authorizing the Mayor to sign an Interlocal Agreement with the Fort Worth Transportation Authority (FWTA) for Administrative Cost Funding for Section 5310 Program Motion To approve all required approval items on consent agenda, except items A and G. Action Approve, Moved By Kelly Turner, Seconded By Sandra Lee. Motion passed Unanimously Motion To postpone item G until the September 18, 2017 regular meeting. Action Postpone, Moved By Kelly Turner, Seconded By Sandra Lee. Motion passed Unanimously Page 4 of 6 Discussion of Item A. Consider approval of minutes from July 7, 2017 special meeting Councilmember Rockie Gilley stated that there was a divergence from the posted agenda and that he felt that the minutes should reflect that the majority of Council did not necessarily agree with the overall decisions that resulted from the meeting on July 7, 2017. He noted that there was no discussion of the water and sewer rates, the budget, or items related to the Master Plan. City Manager George Campbell noted that the working agenda, provided by facilitator Karen Walz, was now attached to the minutes; and that, at Mayor Pro Tem Joplin's request, the consultant's fee was included. He recommended approval of these updated minutes. Councilmember Kelly Turner stated that it was his understanding that the posted agenda was meant to be broad enough that Council was able to speak about what they might wish to bring up, while still allowing the meeting to flow naturally. He added that the cost of the consultant was not discussed during the meeting and, therefore, should not be included because if Council begins adding items that are suppositions, we are giving ourselves permission to rewrite history. Mayor Pro Tem Jan Joplin stated that she was under the impression that the facilitator would lead the discussion to include those items listed on the posted agenda. She added that she did not personally agree to all of the items in the SWOT categories, but feels that those reading the minutes will believe that she did. City Manager George Campbell replied that he felt the minutes, as presented tonight, might not reflect what each person individual contributed to the meeting, but they did accurately reflect what the Council, as a whole, discussed and agreed upon. Councilmember Rockie Gilley stated that the meeting was not what he expected, and he did not believe the citizens got a good value for the $14,000 it cost. Mayor Johnson stated that everyone might not have personally agreed with each of the items listed under the SWOT categories, but it is the summation of what was discussed. He added that staff asked Council to give them direction and the conversation followed that direction. Motion To approve the minutes, striking the $14,000 line. Action Approve with Changes, Moved By Kelly Turner, Seconded By Sandra Lee. Motion passed 3 -1, with Joplin dissenting. XII. DECISION ITEMS A. Consider approval of bid award for health insurance and authorize the City Manager to sign the agreement After a presentation by HR Director Kelly Cooper, the following action was taken. Motion To approve bid award for insurance as recommended, and authorize the City Manager to sign the agreement. Action Approve, Moved By Jan Joplin, Seconded By Kelly Turner. Motion passed unanimously. Page 5 of 6 At this time, Mayor Johnson returned to item X.A. Receive comments from the Mayor regarding the Council's commitment to its adopted governance policies and practices. During the Mayor's presentation, Councilmembers Rockie Gilley and Sandra Lee and Mayor Pro Tem Jan Joplin left Council Chambers, breaking the quorum, and the meeting was adjourned (without a motion) at 8:17 p.m. Mayor Johnson finished his statement (with Councilmember Kelly Turner remaining at the dais), but no further action was taken. XIII. EXECUTIVE SESSION • Altom claim regarding drainage easement at 1033 and 1041 Estates Drive This item was taken out of order. Council recessed to Executive Session following the Work Session. XIV. RECONVENE INTO OPEN SESSION, AND TAKE ACTION NECESSARY PURSUANT TO EXECUTIVE SESSION, IF NEEDED XV. ADJOURNMENT The meeting was considered adjourned when the quorum was broken at 8:17 p.m. APPROVED: CCj :v1N11 , ATTEST: LESLIE GALLOWAY, TY SECRETARY Page 6 of 6