2017_05.03 PRB Packet ic
KENNEDALE
Parks and Recreation Board
www.cityofl,cennedale.com
PARKS & RECREATION ADVISORY BOARD
AGENDA
REGULAR MEETING
May 3, 2017
CITY HALL COUNCIL CHAMBERS, 405 MUNICIPAL DRIVE
REGULAR SESSION - 7:00 PM
I. CALL TO ORDER
II. ROLL CALL
III. MINUTES APPROVAL
A. Consider approval of meeting minutes from April 5, 2017
IV.VISITOR/CITIZENS FORUM
At this time, any person with business before the Parks and Recreation Advisory Board may speak to
the Board. All comments must be directed towards the Chair, rather than individual board members or
staff. All speakers must limit their comments to subject matter relating to the board. No formal action
can be taken on these items.
A. Discuss and consider Grant Proposal for the Kennedale Youth Association presented by Derrick
Kelly, Baseball Commissioner
V. REGULAR ITEMS
A. Discuss and consider surrounding Cities rental policies and pricing for park rentals
B. Discuss and consider the Park Board hosting a Concert in the Park
C. Discuss and consider Park Board membership, organization, rules, regulations, power and duties
VI. REPORTS/ANNOUNCEMENTS
VII.ADJOURNMENT
In compliance with the Americans with Disabilities Act, the City of Kennedale will provide for reasonable
accommodations for persons attending City Council meetings. This building is wheelchair accessible, and parking
spaces for disabled citizens are available. Requests for sign interpreter services must be made forty-eight(48) hours
prior to the meetings. Please contact the City Secretary at 817.985.2104 or(TDD) 1.800.735.2989
CERTIFICATION
I certify that a copy of the May 3, 2017, Parks& Recreation Advisory Board agenda was posted on the City Hall bulletin board next
to the main entrance of the City Hall building, 405 Municipal Drive, of the City of Kennedale, Texas, in a place convenient and
readily accessible to the general public at all times and said agenda was posted at least 72 hours preceding the schedule time of
said meeting,in accordance with Chapter 551 of the Texas Government Code.
Gloria Rangel, Board Secretary
ic
KENNEDALE
Parks and Recreation Board
www.cityofl,cennedale.com STAFF REPORT TO THE BOARD OF DIRECTORS
Date: May 3, 2017
Agenda Item No: MINUTES APPROVAL - A.
I. Subject:
Consider approval of meeting minutes from April 5, 2017
II. Originated by:
Gloria Rangel, Public Works Administrative Assistant
III. Summary:
IV. Recommendation:
Approve
V. Alternative Actions:
VI. Attachments:
1. 104.05.2017 PRB Mtg Mins 104.05.2017 PRB Mtg Mins.doc
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KENNEDALE
Parks and Recreation Board
www.cityofkennedale.com
PARKS & RECREATION ADVISORY BOARD
Minutes
REGULAR MEETING
April 5, 2017
CITY HALL COUNCIL CHAMBERS, 405 MUNICIPAL DRIVE
I. CALL TO ORDER
Chairman David Deaver called the meeting to order at 7:00pm
II. ROLL CALL
Present: Azam Shaikh, Jeff Nevarez, David Deaver, Michael Chandler, Gary Swan Absent:
III. MINUTES APPROVAL
Consider approval of minutes from March 1, 2017 regular meeting. Motion to: Approve March 1,
2017 minutes Action: Approve. Moved By: Michael Chandler, Seconded: Azam Shaikh
Motion Passed Unanimously
IV. VISITOR/CITIZENS FORUM
A. Sandra Lee, citizen spoke to advise the Park Board that her group Kennedale Unite will be
having an event this weekend on Saturday April 8, 2017 at the Town Center Pavilion. She
wanted to make sure they were Okayed to have the event minus police presence; this event
has been approved and will be discussed extensively at our next meeting for any future events
in May 2017.
B. Danny Wilcox— Monofilament line recycling station is a program that recycles monofilament
line to go back into the environment. The approximant cost is forty ($40) to fifty ($50) each
recycling station. They would like to start out with one station and have some high school
students or himself come out and empty the station each week. The City of Arlington has
approved to have them put in, but Mr. Wilcox is waiting to hear a final number they will need
and Kennedale can join in in the order to keep the cost down as low as possible. The Park
Board would like to move forward and purchase one station as well as the signage that goes
along with the station to show how it works.
C. Eric Teddy would like the board to keep in mind his expansion idea to make the Disc Golf
course and 18 hole course. We are acquiring land and there will be room for possibly
expansion in the near future.
D. DJ and Eric Ryals from the Kennedale Youth Association have brought the new Baseball
Commissioner Derrick Kelly; he would like to grow this program and gets this program going.
Mr. Kelly has implemented an online sign up rather than having members sit a storefront or
restaurant to sign children up for baseball. Also the KYA board needs a place to hold a
meeting on the last Sunday each month to hold a meeting no more than two hours per
meeting. The Park Board will discuss a location for them at the next meeting. The KYA will
be looking at the contract to see if there are any changes they would like made and they will
contact City staff to set up a discussion to make any suggested changes.
V. REGULAR ITEMS
A. Discussed having a concert in the park events. Jeff Nevarez would like to discuss
hosting a Concert in the Park in early fall of 2017; he will be pulling together
resources together with Laurie Sanders as far as funding goes. Mr. Nevarez would
like for the Park Board to host the event for two local bands to get for free to attend in
early fall. The Park Board could also ask for canned donations to give to the local
food bank and/or church. The event will be held in Town Center. There would be no
cost to the City. We will bring all resources together and have this as an item on the
next several Park Board Agendas. The only issue is the sound system, a small
sound system with lights, he has people that could run the system, but he just needs
help getting someone to let us use their sound system or we may have to pay for the
sound people and/or equipment. The City will need restrooms, security and clean up.
This will mean overtime pay for City employees.
VI. REPORTS/ANNOUNCEMENTS
A. Opening weekend for KYA baseball season will be held this Saturday April 8,2017. The
Kennedale High School band will be in attendance and the Kennedale High School Choir
will be singing the National Anthem.
B. Kid Fish, Bark in the Park, and National Kids in the Park Day will be held this year on
Saturday May 20, 2017. The Fleniken's Island plaque dedication will also be held during
this event.
C. The Glenn of Village Creek development thirty-three (33) lots will be going into this
development. Everything has run smoothly with the developers up to this point.
D. Hilltop development is thirty-six (36) lots, they are installing utilities and they will be
paying $1200.00 per lot for park dedications fees
E. The Falcon Crest subdivision had a final inspection and we are waiting for the items to
be corrected so they can begin building. They will have a total of seven (7) lots
VII.ADJOURNMENT
Motion to: Adjourn Action: Adjourn. Moved By: Michael Chandler
The meeting was adjourned at 8:23pm
Approved:
David Deaver, Chairman
Attest:
Gloria Rangel, Park Board Secretary
ic
KENNEDALE
Parks and Recreation Board
www.cityofl,cennedale.com STAFF REPORT TO THE BOARD OF DIRECTORS
Date: May 3, 2017
Agenda Item No: VISITOR/CITIZENS FORUM - A.
I. Subject:
Discuss and consider Grant Proposal for the Kennedale Youth Association presented by Derrick Kelly,
Baseball Commissioner
II. Originated by:
Larry Hoover, Streets and Parks Supervisor
III. Summary:
IV. Recommendation:
None
V. Alternative Actions:
VI. Attachments:
ic
KENNEDALE
Parks and Recreation Board
www.cityofl,cennedale.com STAFF REPORT TO THE BOARD OF DIRECTORS
Date: May 3, 2017
Agenda Item No: REGULAR ITEMS - A.
I. Subject:
Discuss and consider surrounding Cities rental policies and pricing for park rentals
II. Originated by:
Gloria Rangel, Public Works Administrative Assistant
III. Summary:
A. The City of Mansfield requires police presence on any event above 100 with a fee of$40.00 per
hour, no minimum listed
B. The City of Everman requires police presence on any event above 50 with a fee of$40.00 per
hour, no minimum listed and each 25 additional guests will require additional officers
C. The City of Arlington requires police presence on any event above 100 with a fee of$45.00-$60.00
per hour with a 3hr minimum
D The City of Fort Worth does not exactly "require" police presence unless they deem it necessary,
please see the attached email from the a City representative
IV. Recommendation:
None
V. Alternative Actions:
VI. Attachments:
1. Mansfield park rental policy OM rental policy.pdf
2. Everman park rental policy OE Rental policy.pdf
3. Arlington park rental policy COA rental policy.pdf
4. City of Ft Worth Policy COFW Park Rentals.htm
lCity of Ft. Worth officer policy COF officer information.ms
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PAVILION RESERVATION POLICIES
Pavilions: The City of Everman has three (3) pavilions; One (1) at Johnson and two (2) 1 A and 2B at
Pittman Park.
Reservation hours are from 9am to 9pm, Monday through Sunday.
Rate: Small parties of less than 50 guests are $50.00 for a three hour minimum and $15.00 for each
additional hour. Parties of 50 guests and over have a flat rate of$35.00 per hour there is a deposit of
$150.00 for all parties. The deposit will be refunded depending on damages and cleanliness.
An electric fee will be included for any Bounce Houses. This rate will be $25.00.
NO WATER SLIDES OF ANY KIND.
Security Fee: Any event expecting 50 guests will be required to hire an off duty Everman Police
Officer and each 25 additional guest will require an additional police Everman Police officer at a
minimum of$40.00 per hour per Officer needed to cover the time frame the event is reserved for_
City of Everman staff will be checking before and after each event.
City of Everman shall have the right to schedule City events, and all City programs/activities will have
priority over any and all reservations.
The renter must be 21 years of age or older. Make rental request in person on written form which
includes the name and address of the renter with supporting documentation including one form of ID ,
such as a Texas driver's license or state issued picture ID. Proof of residency will be required,
determined by a current water bill. Resident includes anyone who lives within the City limits.
Reservations are only accepted up to 90 days in advance Reservations requested for a date more
than 90 days in advance will be denied. Reservations will be considered on a first come first serve
basis.
All rental reservation fees must be paid in full seven days prior to the requested date of
activity, Reservations are not confirmed until the fees have been collected.
The renter must conduct all activities in a safe manner. Any activity that creates a nuisance such as
loud noise is strictly forbidden. Any cost of repair to damage of the property will be the responsibility
of the renter.
The clean-up of the pavilion area is the responsibility of the renter(s). Trash must be bagged and
disposed of in the dumpster provided on the parking lot.
Any forms of alcoholic beverages are strictly prohibited as in accordance with City Ordinance. No
glass containers are allowed.
CANCELLATION/CHANGE POLICY
All cancellations must be at least seven (7) days prior to the date of the rental in order to get a
full refund. Fees will be forfeited if not done in this time.
Outdoor activities are subject to inclement weather. The City cannot take responsibility for
the weather. It is the renter's responsibility to contact the City the next business day after a
rain out to reschedule within one week. Full refunds may be issued due to poor weather
conditions.
Set Up Requirements:
It shall be the responsibility of the person signing the rental agreement to be on-site for the entire
duration of the rental and to comply with and enforce all City policies, rules, and regulations pertaining
the pavilion and park usage.
Renter shall comply with all laws —federal, state and local — including all ordinances of the City of
Everman and all rules, regulations, and requirements of the Parks, Police, and Fire Departments.
Renter is responsible for the set up and clean up of the facility and must include time needed for set
up, decorations, and clean up in the requested rental time.
Decorations:
A limited number of picnic tables are available for use by the Renter. Renter requiring additional
services/equipment other than which are normally provided by the facility must be furnished solely by
the renter and are subject to the facility's approval. Renter agrees to assume all necessary
expenses.
Renter shall not be permitted to nail, tack, screw, or otherwise physically attach materials to any part
of the facility. Masking tape, painter's tape or scotch tape are preferred, if necessary. All decorative
materials must be treated with flame proofing and meet the requirements of the City of Everman Fire
Codes.
All decorations must remain inside area that is rented.
Chaperones and Security Requirements:
One chaperone (at least 21 years old) shall be required for every 25 minors (up to 18 years of age).
Chaperones shall be present for the duration of the rental and shall not leave the area until all youths
have vacated the immediate area.
The City of Everman staff will be notified that the expected attendance is or exceeds 100 people. All
applications must be completed prior to the event and if over 100 people are expected to attend.
A rental may be shut down immediately by the City of Everman staff or Everman Police Department
without refund of rental fees on the following conditions:
a. If expected attendance exceeds maximum number stated by greater than 10%. All
applications must state the maximum expected attendance.
b. Breach of the Peace.
City of Everman staff shall reserve the right to determine whether police security shall be required
during a schedules activity and, in collaboration with the Everman Police Department, shall determine
the amount of security required during the occupancy of the facility. If the renter refuses to assume
the cost of such police security, then the rental shall be subject to cancellation.
Cleaning Requirements:
Renter agrees to leave the premises in as good or better condition than that which existed prior to
their usage.
All trash must be bagged and disposed of properly.
All decorations must be removed.
City of Everman staff will be following up after each event.
Sales/Fundraising:
Commercial solicitation and transactions are prohibited.
2017 Price List
Park Reservation Rental - Fees for up to 199 people
Weekend/Holiday Weekday Pavilion Amenities
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Reservation Location = LL = LL W J O�G = •aa 0 Z �
BC Barnes Park Pavilion $45 $90 $45 $90 no no no yes yes 3
Bob McFarland Park Pavilion $45 $90 $45 $90 no yes no yes yes 2
Bowman Springs Pavilion $80 $140 $50 $100 yes yes yes yes yes 6
Brantley Hinshaw Park Pavilion $45 $90 $45 $90 no no summer yes yes 3
California Lane Park Pavilion $70 $120 $45 $90 yes yes summer yes yes 2
Carl Knox Jr. Park Pavilion $45 $90 $45 $90 no no no yes yes 3
Cravens Park Pavilion $100 $170 $70 $140 yes yes yes yes yes 6
Don Misenhimer Park Pavilion $70 $120 $45 $90 es es summer es es 2
Fish Creek Neighborhood Park Pavilion $45 $90 $45 $90 es 1 yes I no yes yes 4
Founders Plaza Fees and bookings: customers send reservation request(nature of event,date,time,
attendance,etc.)to the Special Events Coordinator at Kristy.Sheikh @arlingtontx.gov
Gene Schrickel, Jr. Park Pavilion $45 $90 $45 $90 yes yes no yes yes 4
Georg Stevens Park Pavilion $45 $90 $45 $90 no no no yes yes 6
Howard Moore Park Pavilion# $45 $90 $45 $90 no no no yes yes 4
JW Dunlop Park North Pavilion $45 $90 $45 $90 no no yes yes yes 4
JW Dunlop Park South Pavilion $45 $90 $45 $90 no no yes yes yes 4
Levitt Pavilion Fees and bookings: customers send reservation request(nature of event,date,time,
attendance,etc.)to the Special Events Coordinator at Kristy.Sheikh @arlingtontx.gov
Meadowbrook Park Pavilion $100 $170 $70 $140 es es portable es es 9
Ma &Jimmie Hooper Park Pavilion $45 $90 $45 $90 es es no es no 2
Parkway Central Park Pavilion 45 90 45 90 es es no es es 4
Randol Mill Park Pavilion $70 $120 $45 $90 no yes portable yes yes 6
Richard Greene- use determined by Fees and bookings: customers send reservation request(nature of event,date,time,
events at Ballpark and Stadium attendance,etc.)to the Special Events Coordinator at Kristy.Sheikh @arlingtontx.gov
Richard Simpson Pavilion 70 120 45 90 no yes yes yes yes 9
River Legacy Park- Elm Grove Pavilion* $100 $170 $70 $140 yes yes yes yes yes 8
River Legacy Park- Raccoon Run* 80 140 50 100 no yes yes yes yes 8
River Legacy Park- Legacy Pavilion* 250 400 150 300 yes yes yes yes yes 14
SJ Stovall Park Pavilion 250 400 150 300 yes yes yes yes yes 20
Vander riff Park Pavilion $100 $170 $70 1 $140 1 yes yes yes yes yes 12
Veterans Park Pavilion*** $100 $170 $70 $140 yes yes yes yes I yes 18
Veterans Bandshell*** $100 $170 $70 $140 yes yes yes no no 0
Webb Community Park Pavilion $45 $90 $45 $90 no no yes yes I yes 2
Weekend&Holiday Pavilion Reservation Hours for half day rentals are 8 am - 2 pm or 4 pm - 10 pm. Full day rental hours are 8 am
Weekday Reservations may be any 6 hour period, beginning no later than 4 pm.
*Pavilion reservations at River Legacy Park should be made only if they do not conflict in size or use of
amplified sound. Only one sound permit per time period, and no more than one large(200+) rental per
time period.
JW Dunlop Pavilions reserved for any 6 hour period starting and ending between 8am and 6pm
***Veterans Pavilion and Bandshell or the JW Dunlop Pavilions shou/dnotbereserved for the same time by separate groups if
amplified sound will be had at either event.
#Howard Moore Pavilion during pool season is full day only and renter must purchase a minimum of 10 pool passes. Contact(817)
459-5473 for details.
2017 Price List
Additional Fees
Purpose Attendance Additional Fee
Advertising Permit(per vendor, per event, per day) N/A $50
Alcohol Sales Permit' (per vendor, per day, per event) N/A $100
Alcohol USE PERMIT N/A $50
Amplified Sound Permit' (loud sound, i.e. bands,dj's, stereos,drums, brass,etc.) No N/A $50
amplified sound may be permitted at Richard Simpson, Bowman Springs, Stovall Park,or
Vandergriff Park
Commercial Photography/Filmin Permit' 2 hour minimum 1-199 $50 per hour
General Use Permit(Open Space where a pavilion is not present) 1-199 $100
Large Events(requires 45-day notification) Over 500 Sliding Scale-Contact
Mass Gath. Reservations Manager
Merchandise/Concession Sales Permit' (per vendor, per event, per day) N/A $100
Police Officer Security- required on all groups over 200
$45.00-$60.00 per hr./per officer/3 hrs.min. SLIDING SCALE Varies
*Restrooms-ADA Handicapped unit cost each SLIDING SCALE $75
*Restrooms-Standard unit cost each SLIDING SCALE $55
Sliding Scale Participant Fee' (charged in addition to pavilion rental fee) 200-299 $100
300-399 $200
400-499 $300
Temporary Amenity Permit' (bounce house, per house) N/A $25
Temporary Amenity Permit(entertainment services such as pinatas,video game trucks,
petting zoo, pony rides,etc.) Petting zoos are only permitted at Veterans Park and Stovall
Park N/A $50
Tent/Awning Permit' (per unit N/A $100
Use of Trails(must have a pavilion reservation-required for all walk/run events)
N/A $100
Parks with walk/run events N/A $400
Unless otherwise noted, fees are per day/per location/per vendor
'May Require Insurance, power generator, and/or Heath Department Permits
No alcohol or amplified sound permits allowed at Richard Simpson or Bowman Springs Pavilions.
Lake Activity Room on Lake Arlington (maximum room capacity is 80)
Weekend&Holiday rentals-full day only 9am - 11pm $400 including $100 cleaning/damage deposit
Weekday rentals-full day or half day gam-4pm or 4pm- 11pm. Half day$200, Full day$300 including$100 deposit
Alcohol allowed inside building only- may not be taken out into park. No bands or DJs. No smoking inside facility
65 chairs, 15 buffet-style tables(size 6'x3') . Kitchen with appliances including sink, refrigerator, 2 microwaves, 2 restrooms,fireplace
lCleaning supplies provided.
Meadowbrook Recreation Center
Rental Fee: $80/hour with a three hour minimum plus a$250 damage deposit. No rentals past midnight.
No alcohol in or outside of building
No smoking in the building
160 chairs
50 banquet style tables(6'x2.5')
Kitchen includes a microwave, ice machine,
2 restrooms/dressing rooms
Cleaning supplies provided
Any and all prices are subject to change without notice. Please contact(817)459-5473 for more information on the most
current prices.
2017 Price List
Portable Restrooms/First Aid/Police Security
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ic
KENNEDALE
Parks and Recreation Board
www.cityofl,cennedale.com STAFF REPORT TO THE BOARD OF DIRECTORS
Date: May 3, 2017
Agenda Item No: REGULAR ITEMS - B.
I. Subject:
Discuss and consider the Park Board hosting a Concert in the Park
II. Originated by:
Larry Hoover, Streets and Parks Supervisor
III. Summary:
Talk more about how we can have this event and stay within a reasonable budget. Get more
information from Park Board members about getting a sound system for the event. There is a quote
attached for the portable restrooms just to give an idea on cost.
IV. Recommendation:
None
V. Alternative Actions:
VI. Attachments:
1. JPRB price quote lConcert in the park RR Three Stall FI er. df
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I F�c oThree~Stall Unit
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A regal_iortable restroom e4erience.W I{fIIIIINII{11
The Royal Restrooms Three-Stall Unit is perfect for
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accommodating larger groups of people and minimiz-
ing restroom wait time. This restroom unit is a pre-
ferred choice for large weddings and business re-
models and may be combined with additional Royal 1
Restrooms to serve events such as festivals and f
fundraisers. The Three-Stall Unit is also ideal for
serving those in need during emergency situations,
disaster relief efforts, or in any case where power
and water sources are not readily available.
The Royal Restrooms Three-Stall Unit includes one
male restroom furnished with a sink, toilet, and uri- Weddings • Special Events • Festivals
nal and two female restrooms each furnished with a Emergency Situations • Business Remodels
sink and toilet. Whether used for a special event or Disaster Relief
emergency situation, Royal Restrooms provide indi `
viduals with the comforts of home in clean, private
and spacious stalls featuring: +
Flushing Porcelain Toilets
Sinks with Running Water -
(Hot water optional)
Vanities and Mirrors
Soap and Hand Towels
Air Conditioning or Heat _
Low Level Outdoor Lighting
Occupancy Light Indicators
Dual Handrails and Low Entry Platforms
Rugs, Pictures, and Flowers
The Famous Royal Restrooms Mints
The unique design of Royal Restrooms gives them
the mobility to go virtually anywhere. The Three- - 1
Stall Unit is completely self-contained and is operable
using a 110 volt outlet or generator for the lights and _, R a
heat or air conditioner. (Unit pulls a maximum of 20 -
amps.) Water is supplied by a spigot and garden
hose or a 125 gallon, on-board fresh water holding
---
tank. The unit houses a 450 gallon on-board waste ,
holding tank.
Rental options include daily, weekly, and long-term
rentals, generators, additional fresh water holding -
tanks, and restroom attendant. (Exterior plants in -
photo are not included in rental.) Pricing and avail- Unit Dimensions
ability may be obtained by contacting your local Length: 20' (including trailer tongue)
Royal Restrooms office.
Width: 12' (stairs down)
www.RoyalRestrooms.com Height: 10' 6" (from ground to top of A/C unit)
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Licensed and Insured
ic
KENNEDALE
Parks and Recreation Board
www.cityofl,cennedale.com STAFF REPORT TO THE BOARD OF DIRECTORS
Date: May 3, 2017
Agenda Item No: REGULAR ITEMS - C.
I. Subject:
Discuss and consider Park Board membership, organization, rules, regulations, power and duties
II. Originated by:
III. Summary:
IV. Recommendation:
V. Alternative Actions:
VI. Attachments:
1. 1PRB Ordinance [ARTICLE II. PARKS AND RECREATION BOARD.docx
ARTICLE II. - PARKS AND RECREATION BOARD
Footnotes:
---(2) ---
Editor's note—Ord. No. 523, § 1, adopted July 11, 2013, amended article 11 in its entirety to read as
herein set out. Former article 11, §§ 16-10-16-19, pertained to similar subject matter. See Code
Comparative Table for complete derivation.
Sec. 16-10. -Creation and purpose.
There is hereby created and established a parks and recreation board. Such board shall be officially
designated as the Parks and Recreation Board of the City of Kennedale, Texas. The board shall provide
recommendations and advice to the city council on policies, projects, and other matters pertaining to
parks, recreation, public space, and community events in the City of Kennedale.
(Ord. No. 523, § 1, 7-11-13)
Sec. 16-11. - Membership.
(a) Appointed by a majority vote of the city council, this board shall consist of five (5) regular members
designated by Places 1 through 5. Appointments shall take place in October of each year, with
Places 1, 3, and 5 appointed in odd numbered years and Places 2 and 4 appointed in even
numbered years. The terms for each place shall be two (2)years. Members must meet the following
qualifications:
(1) Be a registered voter of the city;
(2) Shall have resided in the corporate limits of the city for at least one (1)year; and
(3) Shall continue residency in the city during the term of office.
(b) The city council shall appoint a replacement to fill any vacancy for the unexpired term of the member
whose place has become vacant.
(c) The city council shall have the authority to remove any member at any time, with or without cause.
(Ord. No. 523, § 1, 7-11-13; Ord. No. 556, § 1, 10-13-14 ; Ord. No. 610 § 1, 10-17-16)
Sec. 16-12. -Organization, rules, and requirements.
(a) By November of each year, the membership shall determine, by simple majority vote, a chair and a
vice chair. The terms of the chair and vice chair shall be one (1) year. It will be the duty of the chair
to preside over meetings and to assist in setting meeting agendas. If the chair is absent the vice
chair shall assume the duties of that office.
(b) Members of the board shall meet at least ten (10)times per year, on a regular day and time selected
by its members. The chair may call special meetings as necessary.
Page 1
(c) The board shall conduct meetings and govern its proceedings according to the city council's adopted
rules of order, abide by the Texas Open Meetings Law, and shall keep a record of its proceedings,
including votes and attendance, and shall submit these records to the city secretary's office.
(d) Members of the board shall not take any action unless a quorum is present. A quorum shall consist
of four (4) members. Each member, including the chair, is entitled to one (1) vote, and action of the
board shall require a majority of those members present.
(e) The city manager shall designate a city employee to serve as staff liaison to the board.
(f) Members of the board shall receive one dollar ($1.00) for each regular meeting attended as
compensation for the performance of their duties, but no compensation shall be paid for special
meetings. In addition, members may receive reimbursement of authorized expenses attendant to the
performance of their duties.
(Ord. No. 523, § 1, 7-11-13; Ord. No. 531, § 3, 9-12-13; Ord. No. 556, § 2, 10-13-14_)
Sec. 16-13. - Powers and duties.
(a) This board is advisory only and shall not have any decision-making authority.
(b) The board shall have the following duties:
(1) To make studies and project plans for the improvement and acquisition of public parks and
open spaces with a view of park development and extension, and to recommend all matters for
the development and advancement of the city parks and open space facilities, layout and
appearance, and to perform the duties of advance planning for future acquisition and
development of potential park and open space lands;
(2) To aid and assist the city in the procuring of financial and other aids and assistance for the city
from the state and federal governments and their agencies for each and all of the purposes
herein enumerated;
(3) To act with and assist all other municipal boards, governmental agencies, regional associations
and especially the city council in formulating proper plans for municipal park and open space
development;
(4) To plan and recommend the location, plan, and extent of city parks, playgrounds, and other
public grounds and public improvements, for the location and planning of public buildings,
schools and other properties, and of recreational facilities, including those public and privately
owned improvements for water, lights, sanitation, sewer disposal, and drainage;
(5) To recommend general rules and regulations governing use of parks, open spaces, community,
recreational facilities and buildings;
(6) To recommend plans for improving, developing, expanding and beautifying the parks and public
buildings in or adjacent to the city and to cooperate with the city council and other agencies of
the city in advising, establishing, locating, improving, selecting, expanding and maintaining the
public parks, playgrounds and lakes for public recreation;
(7) To recommend programs and community events to the city council, to originate, plan and
coordinate recreation programs and community events for all segments of the population,
throughout all seasons of the year. Efforts by the board should be made to assure that all
recommendations will utilize existing facilities and organizations to provide recreational, leisure,
and community event activities to the citizens. The board should concern itself with the
possibilities of gaining cooperative use of noncity-owned facilities and implementing proven
programs to attract participants for recreational activities.
(8) To accomplish these duties, the board may establish subcommittees as necessary. Any
subcommittee shall be chaired by a parks and recreation board member, and an unspecified
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number of community volunteers may be chosen by the commission as working subcommittee
members.
(Ord. No. 523, § 1, 7-11-13)
Secs. 16-14-16-19. - Reserved.
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