2016_01.11 LAB PacketKennedale Public Library
]library Board Meeting Agenda
January 11, 2016
t. Can to order
Ii. Doll Call
Iii. Minutes for Previous Meeting
N. Visitor /Citizens Forum.
V. Regular Items
A. Discuss and amend Librmy Circulation, Children in the Library and Other Services Policy.
B. Discuss the needfor a new Long Term Service Plan.
V1. Reports /announcements
A. Update the board on current and upcoming Library Projects.
Vii. Adjournment
Kennedale Public Library
Library Board Meeting Minutes
October 12, 2015
1. Call to order
Chairman Rebecca Clark called the meeting to order at 5:40 pm.
H. boll Call
Members present and signed in: Gwen Bevill, Library Director; Rebecca Clark, Chairman; Shirley
Jackson; Elaine Brower
Members Absent: Don Rawe; Sharon Dehnel
.III. Minutes for Previous Meeting
The members reviewed the minutes from the April 13, 2015 meeting. Motion To approve, Action Approve,
Moved By Shirley Jackson, Seconded By Elaine Brower. Motion Passed Unanimously.
IV. Visitor /Citizens Forum
There was no one waiting to address the board.
V. Regular Items
A. Reviewed changes to the Computer Use Policy made at the last meeting in April,
Signed by Chairman Rebecca Clark and Library Director Gwen Bevill.
B. Discuss Interlibrary Loan Policy
The board members reviewed the Interlibrary Loan Policy and deleted one word.
Motion To approve, Fiction Approve, Moved By Elaine Brower, Seconded By Shirley Jackson. Motion Passed
Unanimously and Chairman agreed to stop into the library later in the week to sign the revised policy.
VI. Reports/announcements
A. Update the board on current consortium memberships.
Library Director updated board on the Arlington Kennedale Mansfield Library Partnership and the progress
on the new grant that Arlington had received from the state library to provide literacy kits for each of - the
four public libraries. She also informed them that she would be retiring from the library on December 31
after 21 years in her current position.
VII. Adjournment
Motion To adjourn, Action Adjourn, Moved By Elaine Brower, Seconded By Shirley Jackson. Motion
Passed Unanimously.
The meeting was adjourned at 6:21 pm. Next meeting was set for January 11, 2016 at 5:30 pm.
Chairman Rebecca Clark
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I�ennedale Pablie Library
Circulation Policy
Library Cards
Library cards may be issued to any adult, 18 years of age or older. A photo identification plus
proof of current address will be required at time of application. The legal guardian who has made
application shall be responsible for all minors listed on the application. One patron number will
be assigned to each person listed on the application and each will receive an individual library
card. Personal information acquired by library staff will be considered private and confidential.
Check Out of Materials
Materials may be checked out by those patrons holding a valid library card in good standing
from the Kennedale Public Library. V�Wb 0) items may be checked out per person per card
number at one time; however the library reserves the right to limit the number of titles borrowed,
especially in certain high demand subject areas, academic required reading, or holiday books.
The standard periods of time for check -out are as follows:
Books
14 days
VHS/DVDs
14 days
Audios
14 days
Other
14 days
The checkout of books and audio books may be extended up to a maximum of 6 weeks, unless
reserved for another patron or on the school's required reading list. Material marked as
"Reference" may not be checked out.
Reservation of Materials
Patrons may place reserves on three (3) items. Queues shall be maintained by the Library's
automation system on a first come, first served basis. Patrons shall be notified of materials
waiting for pick -up. The patron shall have three (3) Library business days to pick up the
material. Once the time has expired, the hold shall be canceled and the next patron in the queue
will be notified of the material's availability, or the materials will be returned to the shelves or to
the library that sent the material as a loan. Materials on reserve by another patron or library shall
not be renewed.
Overdue Materials
Materials not returned by the due date will be considered overdue. The patron who last checked
out the materials will be held responsible for the fines. Fines will be assessed at the rate
established by city ordinance, with the maximum fine equaling to but not exceeding the price of
Kennedale Public Library
Circulation Policy
Page 2 of 2
the materials as indicated in the Library inventory. These fines must be paid prior to checking
out additional materials or using the public computers, unless special arrangements are made
with the Library Director.
Damaged or Lost Materials
Materials that are not returned to the Library within 30 days after the due date will be considered
lost. Materials that are returned in such disrepair that the Library cannot allow firrther use will
be considered lost. Lost materials will result in charges equal to the price of the materials as
indicated in the Library inventory.
Materials that are damaged or dirty, but still deemed usable, will be evaluated and fees will be
based on the cost of repairs.
The patron who last checked out the materials will be held responsible for all charges and
payment will be non - refundable. These fees must be paid prior to checking out additional
materials unless special arrangements are made with the Library Director.
Effective Date 01/11/16 (revised and approved on 01/11/16)
Approvals:
. i : .
Library Director w- Library Advisory Board Representative
Kenned. -de Ptiblie Librazy
Children in the Library Policy
The Kennedale Public Library welcomes the use of its facilities and services by all children (17
and under). Our services and programs are offered to make the library enticing to children, to
encourage there to visit the library, and to develop a love of books, reading and libraries.
Because the library is an open public building, the safety and welfare of children left alone in the
library is a serious concern of the library staff, the Library Advisory Board, and the city
administration. Young children, left unattended, often become frightened and anxious. Even
older children, though they may be able to occupy their time for a short while, often become
bored and restless which can lead to disruptive behavior that interferes with the legitimate library
business of other patrons and staff. Library staff cannot know if unattended children are leaving
with their parents, strangers or even by themselves.
For the protection and well being of children who enjoy our library, and to prevent undue
disruption of normal library activities, the Kennedale Public Library and the Library Advisory
Board have adopted the following policy statements concerning unattended or disruptive
children.
The library assumes NO responsibility for an unattended child.
Children should be accompanied by a responsible person — an adult or mature adolescent.
Parents/caregivers are responsible for their children's behavior while in the library and while attending
library programs. Parents or caregivers should remain in the building while their child is attending
Storytime or other library programs. The public library is not a babysitting service, but an open, public
institution where all 1atrons have an equal right to quality library services in a safe, relaxed environment.
If a child is left unattended in the library, the staff will attempt to locate the parent or caregiver. If the
parent or caregiver cannot be located within 15 minutes, the staff may contact the police to pick up the
child..
Self - supervised children who are sufficiently mature are welcome to use the library unattended, as long as
they display acceptable library behavior. Parents should be advised that if their children display
disruptive behavior, the staff may call the parent and the child may be told to leave the library. Parents,
even in their absence, are legally responsible for their children's behavior.
If at closing time, a parent cannot be found or transportation has not arrived, the police will be called
to assume responsibility for any unattended child If the police remove the child from the library
premises Staff will leave a note on the door nothing the 12 that the child has been
removed by the police.
The library staff will UNDER NO CIRCUMSTANCES transport or take a child away from the
building.
In any situation involving youth safety and specifically whenever parents /caregivers or law enforcement
personnel are contacted, Library Staff will complete an Incident Report to be sent immediately to the City
Manager and will retain a copy on file at the library.
ONCE AGAIN, PARENTS AND CAREGIVERS, NOT THE LIBRARY STAFF ARE
RESPONSIBLE FOR THE ACTIONS AND SAFETY OF CHILDREN VISITING THE
LIBRARY.
Effective Date
Approvals:
Library Director
1/11/2016 (approved 01/11/16)
Library Advisory Board Representative
Keneclale Public Liba py
Children in the Library Policy
The Kennedale Public Library welcomes the use of its facilities and services by all children (17
and under). Our services and programs are offered to make the library enticing to children, to
encourage them to visit the library, and to develop a love of books, reading and libraries.
Because the library is an open public building, the safety and welfare of children left alone in the
library is a serious concern of the library staff, the Library Advisory Board, and the city
administration. Young children, left unattended, often become frightened and anxious. Even
older children, though they may be able to occupy their time for a short while, often become
bored and restless which can lead to disruptive behavior that interferes with the legitimate library
business of other patrons and staff. Library staff cannot know if unattended children are leaving
with their parents, strangers or even by themselves.
For the protection and well being of children who enjoy our library, and to prevent undue
disruption of normal library activities, the Kennedale Public Library and the Library Advisory
Board have adopted the following policy statements concerning unattended or disruptive
children.
The library assumes NO responsibility for any unattended child.
Children should be accompanied by a responsible person an adult or mature adolescent.
Parents /caregivers are responsible for their children's behavior while in the library and while attending
library programs. Parents or caregivers should remain in the building while their child is attending
Storytime or other library programs. The public library is not a babysitting service, but an open, public
institution where all patrons have an equal right to quality library services in a safe, relaxed environment.
If a child is left unattended in the library, the staff will attempt to locate the parent or caregiver. If the
parent or caregiver cannot be located within 15 minutes, the staff may contact the police to pick up the
child.
Self - supervised children who are sufficiently mature are welcome to use the library unattended, as long as
they display acceptable library behavior. Parents should be advised that if their children display i
disruptive behavior, the staff may call the parent and the child may be told to leave the library. Parents,
even in their absence, are legally responsible for their children's behavior.
df at closing time, aparent cannot be found or transportation has not arrived, the police will be called
to assume responsibility for any unattended child fthe police remove the child from the library
Mremises. Staff will leave a note on the door noti ing the garent/caregiver that the child has been
removed by the Alice.
The library staff will UNDER NO CLRCUMSTANCES transport or take a child away from the
building.
In any situation involving youth safety and specifically whenever parents /caregivers or law enforcement
personnel are contacted, Library Staff will complete an .Incident Report to be sent immediately to the City
Manager and will retain a copy on file at the library.
In order to institute this policy, signs will be posted as follows:
"At closing time, the police will be contacted to pick up any unattended children. "
ONCE AGAIN, PARENTS AND CAREGIVERS, NOT THE ]LIBRARY STAFF ARE
RESPONSIBLE FOR THE ACTIONS AND SAFETY OF CHILDREN VISITING THE
LIBRARY.
Effective Date (approved 11/10/14)
Approvals:
Library Director Library Advisory Board Representative
Kennedale Public Library
Other Services Policy
Telephone
The Kennedale Public Library does not offer telephone service to patrons except in the
case of an emergency or by special permission from the Library staff.
Fax Services
The Kennedale Public Library does offer fax transmittal or receiving services to patrons
for a fee that will be established by City Council.
Copying Services
The Kennedale Public Library will offer photocopier services to patrons for a fee that will
be established by City Council. All applicable copyright laws and acts will apply.
Meeting Facilities
The Kennedale Public Library does not offer meeting rooms to the public due to lack of
appropriate space in the Library.
Proctorin
The Kennedale Public Library will not provide proctoring services due to a lack of an
appropriate area in the Library to allow for monitoring of the exam..
Tax Forms
. The Kennedale Public Library will provide a limited supply of IRS tax forms through the
period up to the April 15 deadline for individuals filing their income tax. Library staff will not
assist with preparation of tax forms or answer tax reference questions.
Outreach Programs
The Kennedale Public Library endorses and encourages community Outreach Programs
as an effective tool to achieve the library's mission in the community. Outreach Programs are
limited in scope only by staffing and fmancial levels.
Outreach programs may include, but are not limited to the following:
• Storytime and youth programs
• Special programs for youth, adults, and families
• Periodic visits to nursing home
nnec a Iftblie Libre
Circulation Policy
Library Cards
Library cards may be issued to any adult, 18 years of age or older. A photo identification plus
proof of current address will be required at time of application. The legal guardian who has made
application shall be responsible for all minors listed on the application. One patron number will
be assigned to each person listed on the application and each will receive an individual library
card. Personal information acquired by library staff will be considered private and confidential.
Check Out of Materials
Materials may be checked out by those patrons holding a valid library card in good standing
from the Kennedale Public Library. Three (3) items may be checked out per person per card
number at one time; however the library reserves the right to limit the number of titles borrowed,
especially in certain high demand subject areas, academic required reading, or holiday books.
The standard periods of time for check -out are as follows:
Books
14 days
VHS /DVDs
14 days
Audios
14 days
Other
14 days
The checkout of books and audio books may be extended up to a maximum of 6 weeks, unless
reserved for another patron or on the school's required reading list. Material marked as
"Reference" may not be checked out.
Reservation of Materials
Patrons may place reserves on three (3) items. Queues shall be maintained by the Library's
automation system on a first come, first served basis. Patrons shall be notified of materials
waiting for pick -up. The patron shall have three (3) Library business days to pick up the
material. Once the time has expired, the hold shall be canceled and the next patron in the queue
will be notified of the material's availability, or the materials will be returned to the shelves or to
the library that sent the material as a loan. Materials on reserve by another patron or library shall
not be renewed.
Overdue Materials
Materials not returned by the due date will be considered overdue. The patron who last checked
out the materials will be held responsible for the fines. Pines will be assessed at the rate
established by city ordinance, with the maximum fine equaling to but not exceeding the price of
Kennedale Public Library
Circulation Policy
Page 2 of 2
the materials as indicated in the Library inventory. These fines must be paid prior to checking
out additional materials or using the public computers, unless special arrangements are made
with the Library Director.
]Damned or Lost Materials
Materials that are not returned to the Library within 30 days after the due date will be considered
lost. Materials that are returned in such disrepair that the Library cannot allow further use will
be considered lost. Lost materials will result in charges equal to the price of the materials as
indicated in the Library inventory.
Materials that are damaged or dirty, but still deemed usable, will be evaluated and fees will be
based on the cost of repairs.
The patron who last checked out the materials will be held responsible for all charges and
payment will be non - refundable. These fees must be paid prior to checking out additional
materials unless special arrangements are made with the Library Director.
Effective Date
Approvals:
(revised and approved on 11/12/12)
Library Director Library Advisory Board Representative
y
t '
f.
1. What kited of community do you want?
a Why is that important?
o How is that different from the way things are now?
2. Given what we gust said, what are the two or three most important issues
when it comes to the community?
6 Decide which issue is most important for the group and use it for the discussion.
if you are going to testa specific issue, introduce it here. How about ,
how does that fit with what we're talking about? What concerns do you have about that?
3. What concerns do you have about this issue? Why?
® Does it seem like things are getting better? Worse? What makes you say that?
o How do you think the issue /concern came about?
4. How do the issues we're talking about affect you personally?
Q What personal experiences have you had?
How about people around you — family, friends, coworkers, neighbors, others — what do
you see them experiencing?
o Are some people affected more than others? Who? In what ways? Why?
5. When you think about these things, how do you feel about what's going on?
o Why do you feel this way?
o How do you think other people (in different parts of town) feel about this?
6. What do you think is beeping us from making the progress we want?
J LIBRARIES NAmerrczrt
PANSFOVvMING ua #- iihraries:ransfo•rn 13
COMMUNITIES AAs iation bfk O.Ow
P'1 d l Public Library
Long Range Plan
Prepared and submitted by:
Gwen Bevill
Library Director
Introduction
The City of Kennedale Texas is a community that has been experiencing rapid growth over the
last 15 years. It has convenient access to the south central corridor of Tarrant County by
Interstate 20 and Interstate 820, plus State Highway 287 and Business 287. Kennedale's
population growth is restricted like many other communities in Tarrant County by its own city
boundaries (for Kennedale that is approximately 6 square miles).
Libraries serving cOmn- unities with rapid population growth often discover that their resources
do not meet the patron (customer) requests or needs. Facilities are often too small to
accommodate a relevant materials collection, seat people interested in study and research or
provide areas for programming (such as pre - school story times). Rapid population growth also
affects non - public areas of libraries such as storage and collection processing. In addition to the
above required spaces, public libraries are often the only community resource for many citizens
to access information through the Internet and through other electronic databases. Computers for
public use require specific amounts of space and increase the square footage required by a library
in order to serve the community. Recognizing the impact that an efficient, inviting, adequately
staffed, and sufficiently funded library can have on a local community and its quality of life has
driven a multi - billion dollar industry world wide. For example, Bill Grates, founder of Microsoft,
has recognized this need for well equipped libraries and has established the Bill and Melinda
Oates Foundation which grants funds to public libraries for the purchase of public access
computers and the necessary software.
Recognizing the need for direction, the Kennedale Public Library with approval from its
Advisory Board, contracted with NTRLS in 2000 for a consultant to help write its first Long
Range Plan. That plan became the priorities for the library as it grew from a small library with
one full- -tune employee and one part-time person to a full city department with two full -time
employees and three part-time people. The library used its plan to make the necessary changes
within its limited budget and space to better provide for the local community.
The 2000 Long Range Plan called for the following:
Goal l.: To enhance collection development so that The Kennedale Library has an increased
number and variety of materials to offer patrons in all categories of collection.
Goa] 2: To offer programs and services to the community at large that will serve to entertain,
educate and provide public information to better serve the community ofKennedale.
Goal 3: To offer computer access to patrons for the purposes of research, education,
entertainment, and productivity.
Goad 4: To increase funding to the library from a variety of sources to ensure satisfaction of the
mission statement.
Goal 5: To provide full automation of all Library transactions.
One of the major observations by the consult that helped create the 2000 Long Range Plan was
that the Kennedale Public Library needed a larger space in order to help reach their goals. To
answer this need, the library moved into a new 6,200 square foot building adjacent to the new
. Kennedale Municipal Building in .December 2006. 2,200 square feet of the building was
designated as the Kennedale Community Center and 4000 square feet was set aside for the
Long Range Plan: Blueprint for the future....
The purpose of the long range plan is to create ways that the mission, can be implemented. Long
range plans for libraries are just that - plans that are developed from meetings with local citizens.
library staff, the friends of the library and members of the library advisory board. Kennedale has
achieved so much over the last four years that dreaming up new goals has proven to be difficult.
But from the above mentioned meetings, some ideas have persisted and are now being presented
as our long range plans for the next five years.
What will the future bring? How can we help our community members meet their personal
needs? Where do we go from here?
Kennedale is looking to the future... What will 2015 demand of our citizens? What will our
citizens demand from their library?
The Kennedale Public Library -- Library Advisory Board
]Long lunge ]Plan
2010
GOAL 1s Market the library - To increase public awareness of all the things that the Kennedale
Public Library can offer the co mmunity.
Sins Criteria: Increase usage of materials, programs, and services.
Aefaonsa
• Information Brochure of Library Services sent annually with the water bill
• Go into neighborhoods with police to promote awareness.
• Attend annual "In- House" at schools to promote library programs and services.
• Give an annual "Open House" for city council, city staff and for the community.
• Make sure library areas are properly marked with appropriate signs.
• Attend the annual North Texas Conference for Library Supporters presented by the North Texas
Regional Library System in order to keep aware of new and innovative ways to market our
library.
5
The Kennedale Public Library — Library Advisory .Board
Long Range ]Plan
2010
GOAL 3: To increase funding to the library from a variety of sources to ensure satisfaction of the
library's mission..
SI. ss C.° teA= Success will be measured by the increase of funding for the library from the
city, private grants, and other sources.
Aeflow:
Search for grants to provide extra funding for special programs.
Request annual increases in city budget in order to bring the inventory closer to the recommended
allowance of $4.50- $5.00 per capita.
Continue to work with and support the Friends of the Library - K.ennedale (FOLK) as they seek
newer ways to increase fimding for the library.
7
The Kennedale Public Library — Library Advisory Board
Long Range Plan
2010
.L 5: To continue to increase the programs and services to the community in order to meet
the library's mission statement.
Snss ate To be able to offer additional regular programs and services to the
community when they are needed as well as offer newer and more pertinent non -fiction inventory
materials.
Aeaonns:
• Attend the annual North Texas Conference for Program Planners and Presenters presented by the
North Texas Regional Library System to keep up with new innovations and program ideas.
• Create cooperative programs with local schools.
• Work with local schools and community members to enhance the local history stored in the
library.
• Provide an annual survey to the community so they can express their needs and desires for
programs and services.
• Continue to weed and upgrade the non - fiction collection.
0