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2015_11.10 KKB Packet s � XEEP KENNEDALE BEAUTIFUL KEEP KENNEDALE BEAUTIFUL COMMISSION AGENDA REGULAR MEETING November 10, 2015 CITY HALL CONFERENCE ROOM, 405 MUNICIPAL DRIVE REGULAR SESSION - 6:00 PM I. CALL TO ORDER II. ROLL CALL III. MINUTES APPROVAL A. Consider action to approve minutes for the October 2015 meeting IV.VISITOR/CITIZENS FORUM At this time, any person with business before the Keep Kennedale Beautiful Commission may speak to the Commission. All comments must be directed towards the Chair, rather than individual commissioners or staff. All speakers must limit their comments to subject matter relating to the commission. No formal action can be taken on these items. V. REGULAR ITEMS A. Discuss and approve action necessary for any of the following: 1. Bring It Event- October 24, 2015 2. Trunk or Treat- October 24, 2015 3. Butterfly Demonstration Garden 4. Windshield Litter Survey 5. Arbor Day Event- November 7, 2015 B. Discuss support of monarch butterfly migration C. Consider approval of an adopt-a-spot location D. Review and consider action to accept the 2015 Adopt-A-Spot report E. Discuss and consider action to appoint a Chair, Vice Chair and Secretary for the next fiscal year VI. REPORTS/ANNOUNCEMENTS VII.ADJOURNMENT In compliance with the Americans with Disabilities Act, the City of Kennedale will provide for reasonable accommodations for persons attending City Council meetings. This building is wheelchair accessible, and parking spaces for disabled citizens are available. Requests for sign interpreter services must be made forty-eight(48) hours prior to the meetings. Please contact the City Secretary at 817.985.2104 or(TDD) 1.800.735.2989 CERTIFICATION I certify that a copy of the November 10, 2015, Keep Kennedale Beautiful Commission agenda was posted on the City Hall bulletin board next to the main entrance of the City Hall building,405 Municipal Drive,of the City of Kennedale,Texas,in a place convenient and readily accessible to the general public at all times and said agenda was posted at least 72 hours preceding the schedule time of said meeting,in accordance with Chapter 551 of the Texas Government Code. Kelly Coo r, KKB Staff Liaison % %60 00 Olt, \EEP ICENNEDALE BEAUTIFUL STAFF REPORT TO THE COMMISSIONERS Date: November 10, 2015 Agenda Item No: MINUTES APPROVAL - A. I. Subject: Consider action to approve minutes for the October 2015 meeting II. Originated by: Kelly Cooper, Director of Human Resources III. Summary: The minutes have been prepared by Board Secretary, Vickie Chandler and are ready for your approval. IV. Recommendation: Approve V. Attachments: 1. JOctober 2015 Minutes JOctober 2015.docx Keep Kennedale Beautiful Regular Meeting October 13,2015 I. Call to Order-6:03 p.m. II. FbII Call— 1. Michael Chandler 2. Feed Wnters 3. Laurie Sanders 4. WIdaTurner 5. Vickie Chandler 6. Kelly Cooper III. MinutesApproval —Wlda motionsto approve, Laurie 2nds—Approved IV. Visitor/Citizen Forum—Kaycee Coomer TOOCstudent observes meeting for class credit V. FL-gular items- 1. Bring it Event Oct. 24th—Meet at City Hall 8:00 a.m.to put up barricadesand get organized. 2. Trunk or Treat Oct 241h—Meet at City Hall at 4:00 p.m.to set up and be ready by 5:00 3. Butterfly Garden—Wlda recommends compost and mulch be added to garden. Dec. 51h is set for a tentative date. 4. Windshield Survey—Vickie will contact the Green Club if they don't do the Board will meet up after Bring it Event and conduct survey that day. 5. Arbor Day Event Nov. 7th—Raptor program is confirmed to be there. 6. 9mple Fbcyding—Target date is Feb. 2016. Mailing of information will start in January 2016. Contract has been signed with the City. 7. Monarch Migration—Wlda motions KKBsupport Mayors Monarch Redge, Fred 2nds- Approved. Board discusseswhich pledgeswe can complete on the list. 8. Adopt—a-dot—Billy Gilly of 1115 Siblett Pd. hasapplied, Fred motionsto approve, Laurie 2nds.—Approved. M. Adjournment—7:23 p.m. % %60 00 Olt, \EEP ICENNEDALE BEAUTIFUL STAFF REPORT TO THE COMMISSIONERS Date: November 10, 2015 Agenda Item No: REGULAR ITEMS - A. I. Subject: Discuss and approve action necessary for any of the following: 1. Bring It Event- October 24, 2015 2. Trunk or Treat- October 24, 2015 3. Butterfly Demonstration Garden 4. Windshield Litter Survey 5. Arbor Day Event- November 7, 2015 II. Originated by: Kelly Cooper, Director of Human Resources III. Summary: This item is to give the board the opportunity to discuss any items related to these events: Bring It Event - October 24, 2015 9:00 a.m. to 11:00 p.m. The Bring It Event was canceled due to weather. Unfortunately the Fort Worth Crud Cruiser had orders to not take their vehicles out to any events because of the traveling conditions. We will contact them in January to reschedule our event for next year. Do we want to keep it in October or would you prefer I try to reschedule for a date in the Spring? Trunk or Treat Several KKB Board members attended this event handing out 77 trees and Candy. A great success. Butterfly Demonstration Garden Last month we discussed perhaps scheduling a garden work day December 5, 2015 to apply compost and pine straw to the bed. Does this date still work? Staff received a plant list from Weston Gardens. Should we consider using them for purchase of plants for the garden? Windshield Litter Survey Staff has provided the windshield survey to the green club for completion. No word on a completion date. Arbor Day Event - November 7, 2015 Staff has talked with the Forest Service regarding providing the tree to be planted at Sonora Park. The tree was put in place by Public Works November 6, 2015. This item will give the board an opportunity to provide a brief overview of the event and discuss any changes for next year. IV. Recommendation: Approve V. Attachments: % %60 00 Olt, \EEP ICENNEDALE BEAUTIFUL STAFF REPORT TO THE COMMISSIONERS Date: November 10, 2015 Agenda Item No: REGULAR ITEMS - B. I. Subject: Discuss support of monarch butterfly migration II. Originated by: Kelly Cooper, Director of Human Resources III. Summary: Last month the Board voted to participate in this program and discuss ways to participate and locations for planting the milkweed and other food sources or nectar plants. This item will give the board an opportunity to discuss action steps for completion of the program criteria. We will be required to provide quarterly updates regarding our progress (1/1, 4/1, 7/1 and 10/1). Attached is a list of items that KKB can complete, a minimum of three items is required with at least one of these must come from the Program and Demonstration Garden section. The Mayor signed the proclamation at the October 2015 City Council meeting. Two other options which are very doable include: Program & Demonstration Gardens: 8. Plant a monarch-friendly demonstration garden at city Hall or another prominent location. Since we already have the demonstration garden space, we could add the food and milkweed to one section and accomplish this item. 16. Expand invasive species removal programs to make it possible to re-establish native milkweed and nectar plants to the landscape. This item can be added what was completed November 7th. KKB can take an item to the Parks Board to discuss placing milk weed along the fence at Sonora Park other locations within the city. Any options will require approval by the City Manager or City Council depending on what is proposed. The Board should consider participation in this program and then select items that the Commission would be interested in completing. The Mayor will take the on-line pledge and a proclamation will be placed on the October 19 agenda. IV. Recommendation: Approve V. Attachments: 1. Imonarch Migration IMONARCH MIGRATION. df MONARCH TEXAN NATURE September 18, 2015 Dear Monarch Supporter: On behalf of the Texas Parks and Wildlife Department (TPWD) and Texan by Nature, please join us in welcoming the fall monarch butterfly migration back to Texas. To help celebrate this rite of fall, we invite you to the George W. Bush Institute in Dallas and on Tuesday, October 13`"at 10:30 am for a press announcement. We will highlight conservation efforts Texans can make for monarch butterflies and other important native pollinators. The annual fall migration of the majestic monarch butterfly from Canada to Mexico has begun. The butterflies'journey will cover approximately 3,000 miles and will culminate with a spectacular migration through Texas that peaks in October. Over the last decade, we have seen a 90%decrease in the migrating monarch population--estimated to be nearly one billion in the 1990's and falling to an all-time low of 35 million in 2013. Recent surveys report a modest increase in their population in 2014, but there is still much we can do in our state to take care of this special species and its magnificent migration. Given Texas' unique position along the monarch migration route, it is crucial for Texans to take a leadership role in conserving and enhancing monarch habitat. We want Texans to know they can help the monarchs complete their journey and continue to grow in number. Already, many groups are working to make Texas a leader in Monarch conservation. The U.S. Fish and Wildlife Service has launched a new major campaign and funding initiative, which will fund over $1 million of projects in Texas alone. Over the last year, Texas Parks and Wildlife has partnered with the Texas Department of Transportation, the National Wildlife Federation and the Lady Bird Johnson Wildflower Center to promote the expansion of milkweed and nectar-producing pollinator gardens across our state. These"monarch waystations" serve as habitat for monarchs to produce successive generations and sustain their migration. Texas Parks and Wildlife has produced a statewide conservation plan for the monarchs that will help guide our efforts. Texan by Nature is bringing private land owners, businesses and faith based groups to plant Monarch habitat as part of our Monarch Wrangler initiative. Please join us in taking care of this iconic species and all other native pollinators that are such an important part of our state's natural heritage. Let us know if we can count on you to join us in October by contacting David Eichler at 512-389-4949 or email at david.eichler @tpwd.texas.gov. Sincerely, t_ Laura Bush Carter Smith Founder,Texan by Nature Executive Director,TPWD LB:CS:mk B I iq,FT16 a I a o VNE WILDLIFE _9 v a. e 0 Mayors' Monarch Pledge Action Items Mayors and local government chief executives who have taken the Mayors' Monarch Pledge must commit to implement at least three of the 25 following action items within a year of taking the pledge. At least one action must be taken from the"Program& Demonstration Gardens"section. Mayors and local government chief executives taking more than eight actions will receive special recognition as part of the National Wildlife Federation's Mayors' Monarch Leadership Circle. NWF will follow up with all mayoral points of contact with a quarterly survey(1/1,4/1,7/1, 10/1)to monitor progress. Please visit www.nwf.org/mayorsmonarchpledge to take the pledge and access resources. Communications&Convening: 1) Issue a Proclamation to raise awareness about the decline of the monarch butterfly and the species' need for habitat. 2) Launch a public communication effort to encourage citizens to plant monarch gardens at their homes or in their neighborhoods. 3) Communicate with community garden groups and urge them to plant native milkweeds and nectar-producing plants. 4) Convene city park and public works department staff and identify opportunities for revised mowing programs and milkweed/native nectar plant planting programs. 5) Convene a meeting with gardening leaders in the community to discuss partnerships to support monarch butterfly conservation. Program &Demonstration Gardens: 6) Host or support a native plant sale or milkweed seed giveaway event. 7) Facilitate or support a milkweed seed collection and propagation effort. 8) Plant a monarch-friendly demonstration garden at City Hall or another prominent location. 9) Convert abandoned lots to monarch habitat. 10) Plant milkweed and native nectar plants in medians and public rights-of-way. 11) Launch a program to plant native milkweeds and nectar plants in school gardens by engaging students,teachers and the community. 12) Earn recognition for being a wildlife-friendly city by expanding your action plan to include other wildlife and habitat conservation efforts through a program like the NWF Community Wildlife Habitat program 13) Create a monarch neighborhood challenge to engage neighborhoods and homeowners' associations within the city to create habitat for the monarch butterfly. 14) Initiate or support citizen-science efforts that help monitor monarch migration and health. 15) Add milkweed and nectar producing plants in community gardens. 16) Expand invasive species removal programs to make it possible to re-establish native milkweed and nectar plants to the landscape. 17) Host or support a city monarch butterfly festival. Systems Change: 18) Remove milkweed from the list of noxious plants in city weed/landscaping ordinances(if applicable). 19) Change weed or mowing ordinances to allow for native prairie and plant habitats. 20) Increase the percentage of native plants,shrubs and trees that must be used in city landscaping ordinances and encourage use of milkweed where appropriate. 21) Direct city property managers to consider the use of native milkweed and nectar plants at city properties where appropriate. 22) Integrate monarch butterfly conservation into the city's Park Master Plan,Sustainability Plan, Climate Resiliency Plan or other city plans. 23) Change landscape ordinances to support integrated pest management and reduced use of pesticides and insecticides. 24) Ban the use of neonicotinoid pesticides,or plants and seeds treated with neonicotinoid pesticides,on city lands. 25) California Specific: Pass a resolution to protect over-wintering monarch butterfly habitat on public and private lands. Take the Mayors' Monarch Pledge -National Wildlife Federation Page 1 of 2 Search Website Su DONATE + WHO WE ARE WHAT WE DO WHERE WE WORK HOW TO HELP NEWS&BLOGS PHOTOS WILDLIFE HOME CREATE CERTIFY SHARE&CONNECT COMMUNITY HABITATS SCHOOLYARD HABITATS GARDENING TIPS LANDSCAPERS Apply Now Take the Mayors' Monarch Pledge GET OUR E•NEWSLETTER How to Get Certified x814 27 oru•ward Benefits - Certified Communities Mayors and other local government chief executives are taking action to help save the monarch butterfly,an iconic species whose populations have declined by 90% Registered Communities in the last 20 years. Through the National Wildlife Federation's Mayors' Monarch Pledge, cities and municipalities are committing to create habitat and educate Community Stories citizens about how they can make a difference at home. There are four steps to Mayors'Monarch Pledge taking and implementing the pledge. Interested in the NWF Citizen Action — Community Wildlife Habitat i Program?Tell us a little more Resources for Mayors , r � ^±,t your community.A NWF staff Signatories member will be in contact with you ° ° -----------•----------------------- -.-------------------•-------•---- ------------------------°----- within 5 business days. Take the Pledge By taking the Mayors'Monarch Pledge,you are committing to both restore habitat in your community and encourage your citizens to do the same. Read the Mayors' Latest Blogs Monarch Pledge and then take the pledge online! Declining Monarch Butterfly Finds Donate °---•--^--- ._...___... °._.......--°-----------°-° -----°°.................................................. Hope for Recovery in St. Shop Louis[9/1.5/151 Specify Your Actions ---------- -----_-_._.....•...-.- My Time as an AmeriCorps Renew We will follow up with the point person Volunteer with NWF[8/18/15] specified in the online pledge form and work �-.----_..............•......,....-._.._..,.,... Adopt New Seattle Community Wildlife to identify at least 3 specific actions that your Leave a Legacy community will take in the next year. Mayors Habitat ------157 who decide to take 8 or more actions will Austin,Texas Creates Habitat for receive special recognition and become a the Declining Monarch member of the Mayors' Monarch Pledge Butterfly(8/o3/15] Leadership Circle. Once these specific ".."""'°"""°' .............. actions have been identified, communities More blogson Community Wildlife �` Habitats>> will report their progress through a simple WiLDLIFE online survey form. Read the Mayors' HABITATI Monarch Pledge Action Items and then I specify which actions you will take. ................•--..............------------•--•---.........---•-•------------......_.._..._........ Take Action Once you have taken the pledge and specified which actions your community will take over the next year, it's time to start taking action! Over the next several months,NWF will be sharing best practices for cities and municipalities through our online resources page, occasional email updates, social media, and webinars. Please refer to our resources page for more details. .................................................... ........................................... Report Progress Once you have specified your actions and begun to take action we will ask communities to fill out a simple reporting form on a quarterly basis.The reporting process will only take about 5 minutes and the data we collect will allow us to track the collective outcomes and impact of our work. http://www.nwf.org/How-to-Help/Garden-for-Wildlife/Community-Habitats/Mayors-Mon... 10/7/2015 % %60 00 Olt, \EEP ICENNEDALE BEAUTIFUL STAFF REPORT TO THE COMMISSIONERS Date: November 10, 2015 Agenda Item No: REGULAR ITEMS - C. I. Subject: Consider approval of an adopt-a-spot location II. Originated by: Kelly Cooper, Director of Human Resources III. Summary: Brittany Rowe, 5602 Eden Rd is requesting to adopt-a-spot. She is open to a location but the board should keep in mind that there will only be two people to assist with trash pick up. She has indicated that she might also be interested in planting flowers as well. Staff recommends approval of this request and recommends that the Board provide adopt-a-spot options for her and her family to consider. IV. Recommendation: Approve V. Attachments: 1. do t A S of Request [ADOPT A SPOT. df Kelly Cooper From: noreply @civicpIus.com Sent: Saturday, October 24, 2015 1:44 PM To: Kelly Cooper Subject: Online Form Submittal:Adopt-a-Spot Request Form Adopt-a-Spot Request Form Adopt-a-Spot! Thank you for your interest in Kennedale's Adopt-a-Spot program. You do not have to be a Kennedale resident to participate. Businesses and other groups are welcome! Terms, Conditions, & Guidelines ® Select a spot appropriate to the capabilities and size of who will be maintaining it (individual, family, group) • Hold a safety meeting with volunteers prior to clean-up activities • Pick up litter regularly, including during the "Don't Mess With Texas" campaign each Spring, and report annually to KKB in October • Accept full responsibility for your actions while volunteering to maintain this spot • Be aware of your surroundings: watch for motor traffic, do not disturb animals or insects, be aware of poisonous plants or any other irritants, and wear bug repellent and appropriate clothing (tennis shoes, pants, boots, long sleeves) • At the completion of the clean-up, take trash bags and/or collected materials to Public Works for disposal • Any planned improvements (plants, flowers, etc.) must be approved by KKB and the City of Kennedale Parks & Recreation Board and are at your expense. Contact our office at 817-985-2106 for more information. • The adoptee and/or group shall indemnify and hold harmless the City Council, the Keep Kennedale Beautiful Commission, the Parks and Recreation Board and the City of Kennedale, and all of these organizations officers, employees, and members from all suits, actions or claims of any character brought because of any injuries or damage received or sustained by any person, persons or property on account of the operations of the adoptee and/or group pursuant to this program. By submitting this form, 1 1we agree to abide by the policies and regulations for the Adopt-a-Spot program. 1 1we acknowledge that 1 1we have (at my/our own free will), requested to be a volunteer for the KKB Adopt-a-Spot Program. 1 1we fully understand the dangers of working as a volunteer and accept that 1 1we may be subject to such dangers and that 1 1we assume all such risks by entering into this release and indemnification through volunteering / assume full responsibilit of 1 my/our actions while volunteering in this program, holding KKB, its officers, Board members, the City and City officials harmless in the event of an injury. I Agree Brittany Rowe action Break) First Name Brittany Last Name rowe Phone 8177792453 Email Kennedale Mailing Address 5602 Eden Rd City Kennedale State TX Zip 76060 Please enter the name that Clark Family you want to appear on your site sign. It will appear EXACTLY as entered below. How many people will be 2 responsible for your spot? What are the ages of the 22-35 yrs individuals in your group? I/We wish to adopt the I am up to suggestions! following location: (Section 3reak) Care Plan Please tell us about your Adopt-a-Spot Care Plan Please indicate which of the following activities you will be performing, and how often you intend to perform them. Trash Pickup? Yes How often do you plan on Weekly picking up trash? 2 Weeding? Yes How often do you plan on As Needed weeding? Other? Yes Please describe the type possibly planting flowers/plants of'other'activity you intend to perform. How often do you plan on As Needed completing this 'other' activity? By entering my/our name(s) below and submitting this form, I/we agree to abide by the policies and regulations for the Adopt-a-Spot program. 1/we acknowledge that 1 1we have (at my/our own free will), requested to be a volunteer for the KKB Adopt- a-Spot Program. 1 1we fully understand the dangers of working as a volunteer and accept that 1 1we may be subject to such dangers and that 1 1we assume all such risks by entering into this release and indemnification through volunteering. I assume full responsibility of my/our actions while volunteering in this program, holding KKB, its officers, Board members, the City and City officials harmless in the event of an injury. I agree. Brittany Rowe What to expect after you submit this application... • The Keep Kennedale Beautiful Commission and Parks and Recreation Board will review your application • If approved, you will be notified, and a sign will be placed at your designated location • You will keep a yearly total of hours and pounds of trash collected, which you will report to the Keep Kennedale Beautiful Commission Thanks for your interest! We'll get back to you shortly. Please call 817-985-2106 if you have any questions or wish to check on the status of your application. Email not displaying correctly? 3 % %60 00 Olt, \EEP ICENNEDALE BEAUTIFUL STAFF REPORT TO THE COMMISSIONERS Date: November 10, 2015 Agenda Item No: REGULAR ITEMS - D. I. Subject: Review and consider action to accept the 2015 Adopt-A-Spot report II. Originated by: III. Summary: The adopt-a-spot report is the first report since the program inception. For 2014-2015 reporting, which is October 1, 2014 through September 30, 2015 we have collected 3,666 pounds of trash along our roadways. This does not include the special clean-up completed by the Mayor and City Council members at 1-20 and Kennedale Parkway earlier this spring. The numbers in the report are approximate based on pounds provided by Keep Texas Beautiful and TREES reporting guidelines. Total volunteer hours is 192.5 for the year. There are two groups that have been notified of the need to report (several times) but no response has been given. IV. Recommendation: V. Attachments: 1. 2015 Adopt A Spot Totals [Adopt A Spot 2015 Totals. df Adopt ASpot 2015 Totals Number Of: Total Bags Pounds Pounds Location Volunteers Hours Weeks Hours Collected per Bag Collected 1 2 1 52 104 52 40 2,080 2 1 1 52 52 26 40 1,040 3 Not reported 4 Not reported 5 3 3.5 1 10.5 6 60 360 6 2 0.25 30 15 60 3 180 7 Just Approved 8 11 1 1 11 2 3 6 192.5 3,666 *30 gallon trash bag carries about 40 lbs. **50 gallon trash carries about 60 lbs. ***Grocery bag carries about 3 lbs. % %60 00 Olt, \EEP ICENNEDALE BEAUTIFUL STAFF REPORT TO THE COMMISSIONERS Date: November 10, 2015 Agenda Item No: REGULAR ITEMS - E. I. Subject: Discuss and consider action to appoint a Chair, Vice Chair and Secretary for the next fiscal year II. Originated by: Kelly Cooper, Director of Human Resources III. Summary: The new year has begun and with City Council having appointed board members for this next year, it is time to appoint positions for this next year as well. The board will need to make each appointment then vote to approve. The 2014-2015 Officers: Chair- Michael Chandler Vice Chair- Fred Winters Secretary - Vicki Chandler IV. Recommendation: Approve V. Attachments: