2015_10.26 CC MinutesKENNEDALE CITY COUNCIL
MINUTES
REGULAR MEETING
October 26, 2015
CITY HALL COUNCIL CHAMBERS, 405 MUNICIPAL DRIVE
WORK SESSION - 5:30 PM
REGULAR SESSION - 7:00 PM
I. CALL TO ORDER
Mayor Johnson called the meeting to order at 6:27 p.m.
II. WORK SESSION
*NOTE: Pursuant to Section 551.071, Texas Government Code, the City Council reserves the right to
adjourn into Executive Session at any time during the work session or the regular session to discuss
posted executive session items or to seek legal advice from the City Attorney on any item posted on the
agenda.
A. Discuss water delivery and billing /collection issues
City Manager, Bob Hart provided an overview on the water service delivery, billing and collection issues;
he stated that Kennedale has a quality water, sewer, stormwater drainage, and solid waste utility
system. Bob touched on several issues including Texas water issues, DFW population growth and the
water supply to handle the growth, the challenges to reduce consumption, and conservation strategies.
Lastly, there was discussion concerning billing issues with the city's public private partnership, Fathom
Water Management.
B. Discussion of items on regular agenda
No items were discussed at this time.
III. REGULAR SESSION
Mayor Johnson opened the regular session at 7:07 p.m.
IV. ROLL CALL
Present: Frank Fernandez, Brian Johnson , Kelly Turner, Liz Carrington, Charles Overstreet, Michael Walker
Absent: None
V. INVOCATION
VI. UNITED STATES PLEDGE
VII. TEXAS PLEDGE
"Honor the Texas Flag; I Pledge Allegiance to Thee, Texas, One State under God; One and Indivisible."
VIII. VISITOR /CITIZENS FORUM
405 Municipal Drive, Kennedale, TX 76060 1 Telephone: 817 -985 -2100 1 Fax: 817-478-7169
At this time, any person with business before the Council not scheduled on the agenda may speak to the
Council. No formal action can be taken on these items at this meeting.
There was no one present requesting to speak.
IX. REPORTS /ANNOUNCEMENTS
In addition to any specific matters listed below, the city council may receive a report about items of
community interest, including but not limited to recognition of individual officials, citizens or departments,
information regarding holiday schedules, upcoming or attended events, etc.
A. Updates from City Council
Councilman, Kelly Turner stated that he had recently attended an Emergency Preparedness Planning
Council (EPPC) meeting. He added that they hold mock scenarios each year, with several planned for
2016.
B. Updates from the Mayor
- Monarch Migration Day Proclamation
- Arbor Day Proclamation
Mayor Johnson read aloud a proclamation in recognition of Monarch Migration Day.
Mayor Johnson read aloud a proclamation in recognition of Arbor Day, November 7, 2015, stating
that the City of Kennedale has planted trees within the medians of Little School Road and Sublet Road in
support of the Arbor Day Foundation and Tree City USA programs; and the Keep Kennedale Beautiful
Commission is also planting trees within the City Parks and the community in support of the Arbor Day
Foundation and Tree City USA programs.
C. Updates from the City Manager
City Manager, Bob Hart informed the Council that the October 24, 2015 "Bring It" event was canceled
due to the weather; he noted that it will be rescheduled in the Spring.
X. MONITORING INFORMATION
A. Executive Limitations
B. Ends
- Balanced Scorecard
There was no discussion on these items. Updated information was in the agenda packet for review.
XI. INCIDENTAL ITEMS (CONSENT)
All matters listed under incidental items (consent) have been previously discussed, require little or no
deliberation, or are considered to be routine by the council. If discussion is desired, then an item will be
removed from the consent agenda and considered separately.
A. Consider the selection of Halff Associates to prepare a grant application through FEMA for federal
funding of the purchase and removal of flood prone structures under the Hazard Grant Mitigation
Program; and to assist the City of Kennedale in the implementation of a Hazard Grant Mitigation
Program Plan; and to authorize the City Manager to execute a contract
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B. Consider approval of contract with Freese and Nichols to conduct an Impact Fee Study
C. Approve Schedule of Investment Activity for quarter ending September 30, 2015
Motion To approve all Incidental Items on (Consent) agenda. Action Approve, Moved By Charles
Overstreet, Seconded By Liz Carrington.
Motion passed Unanimously
XI1. REQUIRED APPROVAL ITEMS
XIII. DECISION ITEMS
A. Consider approval of minutes from September 21, 2015 meeting
Motion To approve the minutes from the September 21, 2015 regular meeting. Action Approve, Moved
By Frank Fernandez, Seconded By Liz Carrington.
Motion passed Unanimously
B. Consider approval of minutes from October 6, 2015 Special Interview meeting
Motion To approve the minutes from the October 6, 2015 special interview meeting. Action Approve,
Moved By Charles Overstreet, Seconded By Kelly Turner.
Motion passed Unanimously
C. Consider approval of minutes from October 7, 2015 Special Interview meeting
Motion To approve the minutes from the October 7, 2015 special interview meeting. Action Approve,
Moved By Liz Carrington, Seconded By Charles Overstreet.
Motion passed Unanimously
D. Consider approval of minutes from October 19, 2015 meeting
Motion To approve the October 19, 2015 minutes from the work session only. No quorum for regular
meeting. Action Approve, Moved By Frank Fernandez, Seconded By Charles Overstreet.
Motion passed Unanimously
E. City Council to consider making appointments to the Board of Adjustment /Building Board of Appeals,
Keep Kennedale Beautiful Commission, Kennedale Economic Development Corporation, Parks and
Recreation Board, Planning and Zoning Commission and Library Advisory Board
Motion To reappoint all members who interviewed for the Board of Adjustment /Building Board of
Appeals, Keep Kennedale Beautiful Commission, Kennedale Economic Development Corporation, Parks
and Recreation Board, Planning and Zoning Commission, and the Library Board. Action Approve, Moved
By Kelly Turner, Seconded By Frank Fernandez.
Motion passed Unanimously
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Motion To appoint Cesar Guerra to the Keep Kennedale Beautiful Commission, Azam Shaika to the Parks
and Recreation Board, and John Clark to the Board of Adjustment /Building Board of Appeals.
Action Approve, Moved By Frank Fernandez Seconded By Kelly Turner.
Motion passed Unanimously
It was noted that appointments to the TownCenter Development District (TDD) and to the Tax Increment
Reinvestment Zone (TIRZ) will be made at the November meeting.
Motion To appoint John Clark as the Chairman for the Board of Adjustment /Building Board of Appeals,
and Ernest Harvey as the Chairman for the Planning and Zoning Commission. Action Approve, Moved
By Charles Overstreet, Seconded By Frank Fernandez.
Motion passed Unanimously
F. Consider appointment of an Impact Fee Advisory Board
City Manager, Bob Hart informed the Council that it has been eight years since the impact fees have
been reviewed. Bob stated that staff recommends the Planning and Zoning Board members be
appointed to the Impact Fee Advisory Board. He added that an additional person is needed with
property in the extraterritorial jurisdiction, and staff is recommending Delbert Raines to fill that position.
In closing, Bob stated that Freese and Nichols will provide a training class for the Advisory Board and
Council titled "Impact Fees 101" to be held during the regular Council work session in November.
Motion To approve the appointment of the Planning and Zoning Board members and Delbert Raines to
the Impact Fee Advisory Board. Action Approve, Moved By Charles Overstreet, Seconded By Michael
Walker.
Motion passed Unanimously
G. Consider Resolution 463 authorizing participation in various cooperative purchasing programs
Decision agenda items "G - Q" covering policy amendments were previously discussed, where updates to
the policies were provided by Finance Director Krystal Crump. Resolutions 463 - 473 were approved as
one motion.
Motion To approve policy amendments on Resolutions 463 through 473. Action Approve, Moved
By Michael Walker, Seconded By Liz Carrington.
Motion passed Unanimously
H. Consider Resolution 464 adopting an amended City of Kennedale Financial Management Policy
Decision agenda items "G - Q" covering policy amendments were previously discussed, where updates to
the policies were provided by Finance Director Krystal Crump. Resolutions 463 - 473 were approved as
one motion.
Motion To approve policy amendments on Resolutions 463 through 473. Action Approve, Moved
By Michael Walker, Seconded By Liz Carrington.
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Motion passed Unanimously
I. Consider Resolution 465 adopting an amended City of Kennedale Identity Theft Prevention Program
Policy
Decision agenda items "G - Q" covering policy amendments were previously discussed, where updates to
the policies were provided by Finance Director Krystal Crump. Resolutions 463 - 473 were approved as
one motion.
Motion To approve policy amendments on Resolutions 463 through 473. Action Approve, Moved
By Michael Walker, Seconded By Liz Carrington.
Motion passed Unanimously
J. Consider Resolution 466 adopting an amended City of Kennedale Grant Submission & Acceptance
Policy
Decision agenda items "G - Q" covering policy amendments were previously discussed, where updates to
the policies were provided by Finance Director Krystal Crump. Resolutions 463 - 473 were approved as
one motion.
Motion To approve policy amendments on Resolutions 463 through 473. Action Approve, Moved
By Michael Walker, Seconded By Liz Carrington.
Motion passed Unanimously
K. Consider Resolution 467 adopting an amended City of Kennedale Fraud Policy
Decision agenda items "G - Q" covering policy amendments were previously discussed, where updates to
the policies were provided by Finance Director Krystal Crump. Resolutions 463 - 473 were approved as
one motion.
Motion To approve policy amendments on Resolutions 463 through 473. Action Approve, Moved
By Michael Walker, Seconded By Liz Carrington.
Motion passed Unanimously
L. Consider Resolution 468 adopting an amended City of Kennedale Unclaimed Property Policy
Decision agenda items "G - Q" covering policy amendments were previously discussed, where updates to
the policies were provided by Finance Director Krystal Crump. Resolutions 463 - 473 were approved as
one motion.
Motion To approve policy amendments on Resolutions 463 through 473. Action Approve, Moved
By Michael Walker, Seconded By Liz Carrington.
Motion passed Unanimously
M. Consider Resolution 469 adopting an amended City of Kennedale Purchasing Policy
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Decision agenda items "G - Q" covering policy amendments were previously discussed, where updates to
the policies were provided by Finance Director Krystal Crump. Resolutions 463 - 473 were approved as
one motion.
Motion To approve policy amendments on Resolutions 463 through 473. Action Approve, Moved
By Michael Walker, Seconded By Liz Carrington.
Motion passed Unanimously
N. Consider Resolution 470 adopting an amended City of Kennedale Procurement Card Program Policy
Decision agenda items "G - Q" covering policy amendments were previously discussed, where updates to
the policies were provided by Finance Director Krystal Crump. Resolutions 463 - 473 were approved as
one motion.
Motion To approve policy amendments on Resolutions 463 through 473. Action Approve, Moved
By Michael Walker, Seconded By Liz Carrington.
Motion passed Unanimously
O. Consider Resolution 471 adopting an amended City of Kennedale Investment Policy
Decision agenda items "G - Q" covering policy amendments were previously discussed, where updates to
the policies were provided by Finance Director Krystal Crump. Resolutions 463 - 473 were approved as
one motion.
Motion To approve policy amendments on Resolutions 463 through 473. Action Approve, Moved
By Michael Walker, Seconded By Liz Carrington.
Motion passed Unanimously
P. Consider Resolution 472 adopting an amended City of Kennedale Internal Controls & Cash Handling
Policy
Decision agenda items "G - Q" covering policy amendments were previously discussed, where updates to
the policies were provided by Finance Director Krystal Crump. Resolutions 463 - 473 were approved as
one motion.
Motion To approve policy amendments on Resolutions 463 through 473. Action Approve, Moved
By Michael Walker, Seconded By Liz Carrington.
Motion passed Unanimously
Q. Consider Resolution 473 adopting an amended Kennedale Fund Balance Policy
Decision agenda items "G - Q" covering policy amendments were previously discussed, where updates to
the policies were provided by Finance Director Krystal Crump. Resolutions 463 - 473 were approved as
one motion.
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Motion To approve policy amendments on Resolutions 463 through 473. Action Approve, Moved
By Michael Walker, Seconded By Liz Carrington.
Motion passed Unanimously
R. Consider approval of an Ordinance 579 amending the city's schedule of administrative fees
Finance Director, Krystal Crump provided an update for all new fees added to the current administrative
fee schedule. Krystal noted that the additions to the fee schedule encompass several fees that are not
currently being recovered.
Motion To approve Ordinance 579 amending the city's schedule of administrative fees. Action Approve,
Moved By Charles Overstreet, Seconded By Kelly Turner.
Motion passed Unanimously
XIV. ADJOURNMENT
Council members agreed that due to the Christmas Holiday the December meeting should be moved to
December 14, 2015.
Motion To adjourn. Action Adjourn, Moved By Kelly Turner, Seconded By Liz Carrington.
Motion passed Unanimously
The meeting was adjourned at 7:19 p.m.
APPROVED:
ATTEST:
LO
Leslie Galloway, City Secretary
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