2015_07.01 PRB Packet - CANCELLED KENNEDALE
Parks and Recreation Board
www.cityofkennedale.com
PARKS & RECREATION ADVISORY BOARD
AGENDA
REGULAR MEETING
July 1, 2015
CITY HALL COUNCIL CHAMBERS, 405 MUNICIPAL DRIVE
REGULAR SESSION - 7:00 PM
I. CALL TO ORDER
II. ROLL CALL
III. MINUTES APPROVAL
A. Consider approval of Meeting Minutes from June 3, 2015
IV.VISITOR/CITIZENS FORUM
At this time, any person with business before the Parks and Recreation Advisory Board may speak to
the Board. All comments must be directed towards the Chair, rather than individual board members or
staff. All speakers must limit their comments to subject matter relating to the board. No formal action can
be taken on these items.
A. Resident Eric Teddy to discuss 9 -hole addition to the current Disc Golf Course in Sonora Park
B. Petrine Abrahams to discuss Railway Park Project
C. Coach Kay Smith to discuss Cross Country Meet at Sonora Park
V. REGULAR ITEMS
A. Discuss and consider the City Rental Policy
VI. REPORTS/ANNOUNCEMENTS
A. Splash Pad Incident at Sonora Park 06.25.2015
VII. ADJOURNMENT
In compliance with the Americans with Disabilities Act, the City of Kennedale will provide for reasonable
accommodations for persons attending City Council meetings. This building is wheelchair accessible, and parking
spaces for disabled citizens are available. Requests for sign interpreter services must be made forty-eight(48) hours
prior to the meetings. Please contact the City Secretary at 817.985.2104 or(TDD) 1.800.735.2989
CERTIFICATION
I certify that a copy of the July 1, 2015, Parks& Recreation Advisory Board agenda was posted on the City Hall bulletin board next
to the main entrance of the City Hall building, 405 Municipal Drive, of the City of Kennedale, Texas, in a place convenient and
readily accessible to the general public at all times and said agenda was posted at least 72 hours preceding the schedule time of
said meeting,in accordance with Chapter 551 of the Texas Government Code.
64Q�Qm�
Gloria Rangel, Board Secretary
KENNEDALE
Parks and Recreation Board STAFF REPORT TO THE BOARD OF DIRECTORS
Date: July 1, 2015
Agenda Item No: MINUTES APPROVAL - A.
I. Subject:
Consider approval of Meeting Minutes from June 3, 2015
II. Originated by:
Gloria Rangel, Public Works Administrative Assistant
III. Summary:
IV. Recommendation:
Approve
V. Alternative Actions:
VI. Attachments:
1. 106.03.2015 PRB Minutes 106.03.2015 PRB Minutes.doc
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KENNEDALE
Parks and Recreation Board
www.cityofkennedale.com
PARKS & RECREATION ADVISORY BOARD
Minutes
REGULAR MEETING
June 3, 2015
CITY HALL COUNCIL CHAMBERS, 405 MUNICIPAL DRIVE
I. CALL TO ORDER
Chair David Deaver called the meeting to order at 7:00pm
II. ROLL CALL
Present: Jeff Nevarez, Jill Turner, Dylan Black, David Deaver, Michael Chandler, Alan Pederson, Glenn
Shark Absent:
III. MINUTES APPROVAL
Consider approval of minutes from May 6, 2015 regular meeting.
Motion to: Approve May 6, 2015 minutes with changes Action: Approve. Moved By: Jeff
Nevarez, Seconded: Jill Turner Motion Passed Unanimously
IV. VISITOR/CITIZENS FORUM
A. Kris Helms & Rodney Bishop speaking to Park Board asking if there are any questions so far from
the Park Board about running tournaments outside the Kennedale Youth Association. Kris Helms
stated as far as the concession stand goes they would like to use the concession stand as part of
their profits along with the tournaments and all the fees collected at that time. He said he would
really like to still hold tournaments and he knows they could make money quickly for themselves
and the city. Kris Helms said they are Dallas Diabloz South Helms he would like the Park Board to
know they are not a bad organization and would not like for them to be confused with any other
Dallas Diabloz organization. They (The Dallas Diabloz)would like for everyone to understand they
are not trying to take over the Fields, but they would still like a contract.
Larry Hoover said we have put this to the side due to all the rain and damage the storms have
caused. We as a City have been working on clean up. He will be working for future tournaments
to be held as the Park Board gets more information and decides if we can come to a decision.
David Deaver appreciates the efforts put forth by the City.
Rodney Bishop spoke to say they are more than willing to help the City to get this thing going to
bring some revenue into the City. Kris Helms asked again if there were questions from the Park
Board, at this time Michael Chandler asked how many times and what exact days would they like
to holed tournaments. Rodney and Kris advised they want tournaments to be held only when the
field was available.
KYA rep Eric Ryals stood up to speak about his and KYA's opinion to rent out the fields over
during the regular season and throughout the summer. He made it very clear he does not want to
share space or concession with the Dallas Diabloz. Eric would like to revise the KYA/Kennedale
contract to not hold the Kennedale Youth Association.
David Deaver advised he will give Dallas Diabloz a fair shake, the Park Board will listen to their
proposal to see if we can work things out.
V. REGULAR ITEMS
A. Review City Rental policy: Larry Hoover would like to discuss the rental fees. Jeff
Nevarez asked which Cities outside Kennedale we contacted to check their fees.
1. We have checked with several other surrounding cities their rates are all listed on
their websites. All of the cities were heavily lean toward their Youth Associations
first.
2. Jeff Nevarez would like to have a rental for other baseball tournaments and
associations, but also have a regular rental rate for people who just want to hold
such things as award ceremonies.
3. As budget comes closer to being discussed and approved, the City would like to add
an employee for Parks and Recreation only to handle the maintenance and handle
rentals for the City parks. The decision will not be made final until October when the
new budget is approved by City Council.
4. City Staff will come back to the Park Board once we have more information as far as
budget.
VI. REPORTS/ANNOUNCEMENTS
A. The City is started the budget projects discussion. We are working on a Park Master
Plan to get more Pocket Parks into the City to go along with our four other Parks.
Sonora Park, The Town Center Park, Rodgers Farm Park and there is also a Fireman's
Park are the four parks we have in town currently.
B. Drainage system has held up and worked well. The water did come up to Valley Ln and
filled the creek in Sonora Park. A resident's yard was washed out and we are in the
process of correcting his yard, we are working with contractors to get that corrected.
C. The Tarrant Regional Water District has not removed the current Level I water
restrictions.
D. Hoover is working with XTO about the Ball Fields to repair the ditches made by an 18
wheeler, a gas well truck who just missed the fire hydrant and telephone pole on it's side
because he missed a turn. It took two trucks and a wrecker to get the 18-weeler back
upright.
E. Phase I of the Vineyards is basically done all lots are sold, and there are talks to get
Phase 11 started. No one is allowed to move in yet due to the drainage pipes not yet
ready do its job. They are dug out, but not yet grassed and certified and until they are
no one will be allowed to move into Phase I.
F. Bark in the Park and Kid Fish was successful
G. Bloxom Park Rd. the water/sewer is going in and it should be paved soon. Public Works
is still scheduled to paved as well.
VII. ADJOURNMENT
Motion to: Adjourn Action: Adjourn. Moved By: Jeff Nevarez
The meeting was adjourned at 8:07pm
Approved:
David Deaver, Chairman
Attest:
Gloria Rangel, Park Board Secretary
KENNEDALE
Parks and Recreation Board STAFF REPORT TO THE BOARD OF DIRECTORS
Date: July 1, 2015
Agenda Item No: VISITOR/CITIZENS FORUM - A.
I. Subject:
Resident Eric Teddy to discuss 9 -hole addition to the current Disc Golf Course in Sonora Park
II. Originated by:
Larry Hoover, Streets and Parks Supervisor
III. Summary:
IV. Recommendation:
None
V. Alternative Actions:
VI. Attachments:
1. Layout 06.2015 Sonora Park Disc Golf Course Expansion—Existing course and new
1 Addition.pdf
2. Layout 06.2015 Sonora Park Disc Golf Course Expansion—Existing course and new
2 Addition.pdf
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KENNEDALE
Parks and Recreation Board STAFF REPORT TO THE BOARD OF DIRECTORS
Date: July 1, 2015
Agenda Item No: VISITOR/CITIZENS FORUM - B.
I. Subject:
Petrine Abrahams to discuss Railway Park Project
II. Originated by:
III. Summary:
IV. Recommendation:
V. Alternative Actions:
VI. Attachments:
1. IRailway Park Project Petrine Abrahams Project Descri tion2. df
P. Petrine Abrahams Biography Petrine Abrahams Bio3. df
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KENNEDALE
Parks and Recreation Board STAFF REPORT TO THE BOARD OF DIRECTORS
Date: July 1, 2015
Agenda Item No: VISITOR/CITIZENS FORUM - C.
I. Subject:
Coach Kay Smith to discuss Cross Country Meet at Sonora Park
II. Originated by:
Larry Hoover, Streets and Parks Supervisor
III. Summary:
Coach Kay Smith is a coach at Kennedale Jr. High School, she would like permission to hold a Cross
Country Meet on September 23, 2015 4:30pm-6:00pm
Students will be arriving for preparation/registration beginning at 3:30pm.
IV. Recommendation:
None
V. Alternative Actions:
VI. Attachments:
KENNEDALE
Parks and Recreation Board STAFF REPORT TO THE BOARD OF DIRECTORS
Date: July 1, 2015
Agenda Item No: REGULAR ITEMS - A.
I. Subject:
Discuss and consider the City Rental Policy
II. Originated by:
III. Summary:
IV. Recommendation:
V. Alternative Actions:
VI. Attachments:
Fl---FC—ity Rental Policy Rental Polic . df
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The following policy pertainsto all reservable facilities offered by the Qty of Kennedale. Policies specific
to a particular fadlity will be described as such at the end of this document.
The City of Kennedale reserves the right to change the rental rates, deposit amounts, rules, regulations,
and/or any verbiage of this policy at anytime and without notice.
The Qty of Kennedale shall have the right to schedule Qty events, programs, and/or activities at any
time,which will have priority over any and all private reservations.
1/All ON PROCESS& POLJ a ES FOR ALL CITY FACI LJ 11 ES
1. R-,servation requests can be made online or in person at the Library(316 W Third EI Kennedale TX
76060). R-,servation requests cannot betaken over the phone.
2. R-,servation requestswill be considered on afirst come,first served basis.
3. Reservations must be paid for in full no later than two(2) business days after a request is made.
R-,queststhat have not been paid for by the end of operating hours(as listed online)on the second
business day will be denied at that time. R-,servationswill not be confirmed until full payment has
been received.
4. When making your payment only cash or check can be accepted at the library facility. If you need to
pay by credit card,you will need to make that payment at Qty Hall (405 M unicipal Drive Kennedale
TX76060), at the Utility Billing service desk. Only credit cards are accepted at Qty Hall, no cash or
checks.
5. Payment must include the required deposit fee. The value of this fee may vary by facility.
Reservation requests for a date more than ninety(90)days in advance will not be accepted.
Reservation requestsfor recurring events will not beaccepted, unless specifically authorized bythe
Qty Manager.
6. Reservation requests must be made at least two(2) business days in advance. Reservation requests
for same-day reservations will not be accepted.
7. Reservation times must include anytime needed for setup and cleanup.
8. The renter must beat least 21 years of age.This will be verified by a form of official personal photo-
identification containingthe'rsm(16f birthday,such asavalid license.
9. The discountedlv�64 s■�rate available for some facilities will be applied to:
•
Penterswho livewithin the corporate boundaries of theatyof Kennedale; and
• Renterswho livewithin the boundaries of the Kennedale ISD
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10. In order to receive the discounted resident rate, proof of residency must be provided at the time of
payment. The renter will be required to supply one of the following documents:
• City of Kennedale water bill in their name for the indicated address; or
• Their valid Texas Crks'6f license reflecting the indicated address
GEV MAL EEBWAM ON POLJ a ES FOR ALL aTY FAa LJ11 E9
1. The renter must conduct all activities in a safe manner.Any activity that creates a nuisance such as
loud noise, or would promote unrest, cause civil strife, mob violence, and/or property damage is
strictly forbidden. Any request that would, in reasonable probability, cause any of the
aforementioned situations will not be accepted. Any requestor whose reservation has been denied
based on this policy shall have three(3)days to bring an appeal to the City Manager. The Qty
a A&4�'6f decision will be final.
2. All individuals under the age of 21 years must be supervised at all times or renter will be asked to
leave the premises and the event will be cancelled without a refund.
3. No renter will be allowed to conduct financial transactions as part of the use of the facility.
Therefore, no lotteries, auctions, games of chance drawings, raffles or any sale of merchandise,
unless specifically authorized by the Qty Manager prior to the submission of a request for
reservation.
4. Any forms of alcoholic beverages are strictly prohibited as in accordance with Qty Ordinance. Any
renter found to be in violation of this policy will be asked to leave the premises and the event will be
cancelled without a refund.
5. Any and all emergend es t hat occur during a reservation should be reported to 9-1-1 immediately.
CLEAN U P/DAM AGE DB309 T POLJ a ES FOR ALL FAa LJ11 E9
1. Qeanup of the faci lity is the responsibility of the renter.The fad Iity will be inspected by designated
staff following the event and must be found in the same condition, or better,than before the rental
took place. If dean-up is not completed to an appropriate standard,to be determined by the
inspector,the rental deposit will be forfeited.
2. The renter assumes all responsibility for any and all damage done to the facility.Any cost of repair
or replacement related to damage of the property will be the responsibility of the renter.The renter
will be charged for the total cost of the repair and/or replacement based on the assessment of any
damages or violations of any rules. The deposit will be forfeited to pay the extent of the damages. If
the damage cost is less than the deposit amount,the difference will be refunded bade to the
d TY OF KENN®ALE Last Update: 04.2014
aTY FAa uw RENTAL Poucy
applicant. If the damage cost is greater than the deposit amount,the applicant will be responsible
for paying the difference and will be subject to prevention of future rentals. It will be at the
discretion of the Qty Manager to deny future rentalsfrom an individual or group that is responsible
for previous damagesto any facility.
3. Allow 15 days after the event date to receive the refunded deposit, or a portion thereof.
CAN CELATI ON/CHANGE POLICY FOR ALL FAa LJ 11 ES
1. All cancellations must be made at least two days prior to the date of the rental in order to get a full
refund. Feeswill be forfeited if not done in thistime.
2. Outdoor activities/facilities are subject to inclement weather. The Qty of Kennedale cannot take
responsibility for the weather with regard to this type of facility. It is the'rtm&6e responsibility to
contact the city the next business day after a rain out to reschedule within one week. Full refunds
may be issued due to poor weather conditions if notification is provided in the above manner.
FAa LJTY SPEq R C POLJ a ES
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1. Availability for reservations:
MONDAY not available
TUESIDAY 8:00 AM 10:00 PM
WEDNESDAY 8:00 AM 10:00 PM
THURSDAY 8:00 AM 10:00 PM
FR DAY 8:00 AM 11:59 PM
SATURDAY 8:00 AM 11:59 PM
SJNDAY not available
2. Rental rates and deposit rates are listed in the I'-Of S�hedule of Fees,which can be viewed here:
• S�hedule of Fees(link to a PDF); or
• Qty of Kennedale Municipal Code(Chapter 2, Article 1, Section 2-3)
3. All reservations must begin at a time during normal library hours when library staff is available. If a
reservation is scheduled to end after the library is dosed, library staff will instruct renters on the
procedure to dose up the building. No keys will be available to give to the public.
4. The renter can gain access to the building no more than 10 minutes prior to the scheduled
reservation and must vacate the building promptly at the end of the reservation time. Rease ensure
that you allow for setup and cleanup time when making your reservation.
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5. Decorations are allowed in the Community Center but are limited to those that do not cause
damage to the walls,doors, ceiling(including sprinkler heads), furniture,and fixtures of the facility.
Under no circumstances will anything be hung on/or attached to walls, doors, sprinklers or light
fixtures. Any renter found to be in violation of this policy will forfeit their refund.
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1. Availability for reservations:
M ON DAY 6:00 AM 10:00 PM
TUESDAY 6:00 AM 10:00 PM
WEDNESDAY 6:00 AM 10:00 PM
THUFIDAY 6:00 AM 10:00 PM
FR DAY 6:00 AM 10:00 PM
SATURDAY 6:00 AM 10:00 PM
SUNDAY 6:00 AM 10:00 PM
2. Fbntal rates and deposit rates are listed in the OQf Schedule of Fees,which can be viewed here:
• Schedule of Fees(Ii nk to a PDF); or
• City of Kennedale Municipal Code(Chapter 2,Article 1, Scction 2-3)
3. Parking is permitted in designated parking areas only.
4. The Splash Pad is not available to reserve, however, if your reservation occurs during a time when
the Splash Pad is operating, please feel free to use the facility with the public.
1. Availability for reservations:
MONDAY 6:00 AM 10:00 PM
TUESDAY 6:00 AM 10:00 PM
WEDNESDAY 6:00 AM 10:00 PM
THURDAY 6:00 AM 10:00 PM
FRIDAY 6:00 AM 10:00 PM
SATURDAY 6:00 AM 10:00 PM
SUNDAY 6:00 AM 10:00 PM
2. Fbntal rates and deposit rates are listed in the Oof Schedule of Fees,which can be viewed here:
• Schedule of Fees(link to a PDF); or
• City of Kennedale Municipal Code(Chapter 2,Article 1, Scction 2-3)
3. Ballfield lights are not available at this time.
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4. Parking is permitted in designated parking areas only.
5. Fbnter may perform maintenance to Ballfields such as dragging or striping in preparation of use.
6. Ranter is responsible for providing their own equipment. Bases and other equipment are not
provided or available.
d TY OF KENN®ALE Last Update: 04.2014
KENNEDALE
Parks and Recreation Board STAFF REPORT TO THE BOARD OF DIRECTORS
Date: July 1, 2015
Agenda Item No: REPORTS/ANNOUNCEMENTS - A.
I. Subject:
Splash Pad Incident at Sonora Park 06.25.2015
II. Originated by:
Larry Hoover, Streets and Parks Supervisor
III. Summary:
IV. Recommendation:
V. Alternative Actions:
VI. Attachments:
1. ISplash Pad Incident 06.25.2015 IFVV Incident at Sonora Park S lash ad 06.2015.ms