2015_06.03 PRB Packet KENNEDALE
Parks and Recreation Board
www.cityofkennedale.com
PARKS & RECREATION ADVISORY BOARD
AGENDA
REGULAR MEETING
June 3, 2015
CITY HALL COUNCIL CHAMBERS, 405 MUNICIPAL DRIVE
REGULAR SESSION - 7:00 PM
I. CALL TO ORDER
II. ROLL CALL
III. MINUTES APPROVAL
A. Consider approval of Meeting Minutes from May 6, 2015
IV.VISITOR/CITIZENS FORUM
At this time, any person with business before the Parks and Recreation Advisory Board may speak to
the Board. All comments must be directed towards the Chair, rather than individual board members or
staff. All speakers must limit their comments to subject matter relating to the board. No formal action can
be taken on these items.
V. REGULAR ITEMS
A. Discuss and Consider Kennedale Youth Association Contract
B. Review Rental Policy
VI. REPORTS/ANNOUNCEMENTS
VII.ADJOURNMENT
In compliance with the Americans with Disabilities Act, the City of Kennedale will provide for reasonable
accommodations for persons attending City Council meetings. This building is wheelchair accessible, and
parking spaces for disabled citizens are available. Requests for sign interpreter services must be made
forty-eight (48) hours prior to the meetings. Please contact the City Secretary at 817.985.2104 or (TDD)
1.800.735.2989
CERTIFICATION
I certify that a copy of the June 3,2015, Parks& Recreation Advisory Board agenda was posted on the City Hall bulletin board next
to the main entrance of the City Hall building, 405 Municipal Drive, of the City of Kennedale, Texas, in a place convenient and
readily accessible to the general public at all times and said agenda was posted at least 72 hours preceding the schedule time of
said meeting,in accordance with Chapter 551 of the Texas Government Code.
64!t�R�'�
Gloria Rangel, Board Secretary
KENNEDALE
Parks and Recreation Board Staff Report to the Board of Directors
www.c i tyo f I<e n n e d a l e.co m
Date:June 3, 2015
Agenda Item No: MINUTES APPROVAL-A.
I. Subject:
Consider approval of Meeting Minutes from May 6, 2015
II. Originated by:
Gloria Rangel, Public Works Administrative Assistant
III.Summary:
IV. Recommendation:
Approve
V. Alternative Actions:
VI. Attachments:
1. 105.06.2015 PRB Minutes 105.06.2015 PRB Minutes.doc
KENNEDALE
Parks and Recreation Board
www.cityofkennedale.com
PARKS & RECREATION ADVISORY BOARD
Minutes
REGULAR MEETING
May 6, 2015
CITY HALL COUNCIL CHAMBERS, 405 MUNICIPAL DRIVE
I. CALL TO ORDER
Chair David Deaver called the meeting to order at 7:00pm
II. ROLL CALL
Present: Jeff Nevarez, Jill Turner, David Deaver, Alan Pederson, Glenn Shark Absent: Michael
Chandler, Dylan Black
III. MINUTES APPROVAL
Consider approval of minutes from April 1, 2015 regular meeting.
Motion to: Approve April 4, 2015 minutes with changes Action: Approve. Moved By:
Jeff Nevarez, Seconded: Jill Turner
Motion Passed Unanimously
IV. VISITOR/CITIZENS FORUM
A. Bob Hart introducing Fellows Muyheng from Cambodia and Bounmy from Loas
B. Dallas Diabloz Baseball Organization Rodney Bishop & Kris Helms have had some tournaments
previously and would like to continue to run tournaments at the KYA fields. Saying they would
help maintain fields and grow the complex. David Deaver asked background. Jeff Nevarez asked
how many tournaments they plan to host. Rodney said he would like to hold at least three (3)
tournaments a month if possible with KYA scheduling. David Deaver asked if they have a Board
of Directors that they answer to? And if they have insurance for the players? They say they really
don't have a Board of Directors, Chris is the President and Rodney is the assistant and they are a
for profit organization, the individual teams have insurance on their players. They will need lights
for some games but it would be on a tournament by tournament basis. Rodney said there would
be anywhere from five to eighteen teams. Jeff Nevarez asked if they have enough teams to make
a tournament? They say they have teams from all over the metroplex and a few even from as far
as east Texas. Jeff Nevarez wants to know exactly what Diabloz wants, how much they are
charging per player. They charge per kid and IBT charges and they pay themselves a percentage.
Jeff Nevarez wants to know specifically what they are asking of the City of Kennedale? Rodney
answered the Diabloz would like full access to fields, concession stands and all equipment they
need to run their tournaments. The Park Board cannot do this as most of this belongs to the
Kennedale Youth Association. The Park Board will have to discuss and approve use of the
concession stands. The Park Board suggested KYA bring someone in to run the concession
stands during the Diabloz tournaments. The Dallas Diabloz do not want to run their tournaments
through KYA they want to go directly through the City.
C. Kennedale Youth Association review and sign revised Kennedale Youth Association Contract.
Contract approved by Park Board. Eric and DJ Ryals speaking for KYA three other members from
KYA in attendance.
Motion to: Approve KYA revised contract Action: Approve. Moved By: Jeff Nevarez,
..........Seconded: Alan Pederson Motion Passed Unanimously
V. REGULAR ITEMS
A. KYA schedule and rosters approval
Motion to: Approve KYA schedule and Rosters Action: Approve. Moved By: Jeff Nevarez, Seconded:
Alan Pederson Motion Passed Unanimously
B. Larry Hoover proposing getting Park Board to approve holding one or two day tournaments. Park
Board would like to further go over details regarding
VI. REPORTS/ANNOUNCEMENTS
VII. ADJOURNMENT
Motion to: Adjourn Action: Adjourn. Moved By: Jeff Nevarez
The meeting was adjourned at 8:40pm
Approved:
David Deaver, Chairman
Attest:
Gloria Rangel, Park Board Secretary
KENNEDALE
Parks and Recreation Board Staff Report to the Board of Directors
www.c i tyo f I<e n n e d a l e.co m
Date:June 3, 2015
Agenda Item No: REGULAR ITEMS-A.
I. Subject:
Discuss and Consider Kennedale Youth Association Contract
II. Originated by:
Larry Hoover, Streets and Parks Supervisor
III.Summary:
Discuss tournament additional tournament play outside the Kennedale Youth Association.
IV. Recommendation:
None
V. Alternative Actions:
VI. Attachments:
1. 1KYA Contract 1KYA Final 5.6.2015.docx
CITY OF KENNEDALE AGREEMENT WITH
THE KENNEDALE YOUTH ASSOCIATION
FOR USE OF THE KENNEDALE BALLFIELDS
This contract and license agreement, hereinafter called "this Agreement," is made and entered
into by and between the City of Kennedale, a Home Rule City in Tarrant County, Texas acting
herein by and through its duly authorized Mayor, hereinafter called "the City," and the
Kennedale Youth Association, a non-profit Texas corporation, located in Tarrant County, Texas,
acting through itsduly authorized President, hereinafter called "the Association."
WHEREAS, the City of Kennedale owns land and permanent appurtenances which comprise
the basebal I/softbal I playing fields located adjacent to V i I I age Street; and
WHEREAS, the City of Kennedale desires to ensure recreation opportunities are available
for youth i n the Kennedale area; and
WHEREAS, the baseball/softball playing fields are supported by tax dollars of the citizens
of Kennedale; and
WHEREAS, the Kennedale Youth Association provides recreational programs for youth of
the Kennedale area in the areas of footbal I, cheerl eadi ng, basketball and basebal I/softbal I; and
WHEREAS, the Kennedale Youth Association desires to use the City of Kennedale
baseball/softball fields and permanent appurtenances for their baseball, softball, and football
programs; and
WHEREAS, the Kennedale Youth Association desires to expand its recreational programs
and desi res assi stance f rom the Ci ty of K ennedal e; and
WHEREAS, the City of Kennedale and the Kennedale Youth Association desire a positive
working relationship.
SECTI ON 1: RELATI ONSHI P
1. The City and the Association agree to meet annually in February to strategically plan for the
upcomi ng year.
2. The Association will maintain with the City a current list of officers and board members,
current bylaws, and Form 990 filed with the Internal Revenue Service the preceding year.
Page 1 of 8
3. The Association will consider amending its bylaws so that Board Member positions are
staggered. This is expected to help insure communication between the Association and the
City from year-to-year by having continuity.
4. T he A ssoci at i on will annually attend at least three(3) meetings of the Kennedale Parks and
Recreation Board to report on the Association's activities.
5. 1 n order to assist t he A ssoci at i on to expand it potential sports offering, the City will maintain
a membership in the Texas Amateur Athletic Federation. Further, the City will work with
t he A ssoci at i on to develop a sports com pl ex.
SECTI ON 2: USE OF FACI LI TI ES
1. The City hereby grants to the Association, and the Association hereby accepts a license
and privilege to use and occupy the baseball/softball playing fields at Kennedale Park, for
purpose of conducting scheduled outdoor athletic activities and other uses incident to
such purpose, including the maintenance of said premises and the facilities located
thereon, for the use and convenience of the Association, its invitees and members, both as
spectators and participants.
The demised premises, sometimes referred to as "the Park," are as described on Exhibit
"A" attached hereto and incorporated herein for all purposes i nci dent to this
Agreement.
2. The term of this license and privilege shall be for a period one (1) year, beginning on
March 1, 2015 and ending March 1, 2016. After the i nitial term of this Agreement, this
Agreement shall automatically renew for additional one (1) year terms unless terminated by
either party as provided below. This Agreement may be terminated by either party at any
time, with or without cause; by giving the other party at least thirty (30) days written notice
of such intent. In addition, thisAgreement may beterminated by the City with ten (10) days
written notice if theAssociation has failed to fix or cure a breach of any term or condition of
this Agreement by the Association, the City may reduce the scheduled field availability for
Association events, at its sole discretion.
3. In consideration of the granting of this Agreement, t he A ssoci at i on agrees to provide upkeep
for the Park, including but not limited to mending the fences, picking up litter and trash and
depositi ng same i n trash contai ners, general ly keepi ng the Park neat and orderly, and pai nti ng
in conformance with the terms of this Agreement. It is understood that any maintenance
activities that the Association provides pursuant to this Agreement will be required only
during the periods of City approved schedules. If the Association fails to clean the Park by
Page 2 of 8
noon the day after the event, the City of Kennedale will have the area cleaned and bill the
Association accordingly. The Association will provide a list of property and equipment
owned by theAssociation, which will beverified by the City.
4. T he A ssoci at i on further agrees to thefolIowing regulations governing the use of the Park:
a. All ball games and park use shall terminate by 10:30 p.m., unless prior written
permission is granted by the City.
b. All field lights shall be turned off by 10:30 p.m., with the exception of a single center
field light for after-game field cleanup, which shall be turned off upon completion of
cleanup but no later than 11:00 p.m.
c. The Association must provide adequate parking attendants to ensure there is no illegal
parki ng.
d. In order to ensure accessibility of the Park by other citizens of Kennedale, the City
retains the right to approve the schedule of events submitted by the President of the
Association. A current schedule of Association events at the Park shall be filed at all
times with the Park Board Secretary. The schedule shall include the number of teams
scheduled to play at each event or tournament. The City shall notify t he A ssoci at i on of
its approval or disapproval with five (5) days after its submission to the City. The
Association shall keep the City advised of changes to the schedule in a timely manner.
In determining whether to approve the schedule of events, the City may consider,
among other thi ngs, the tournament size and the number of persons who wi I I be usi ng
the Park.
e. Residents of the Kennedale I ndependent School District shall be given absolute priority
for participation as Association members and playing field utilization. Any member
signed to participate with the Association living outside the Kennedale Independent
School District, Players, shall pay a monetary amount of five (5) dollars. These fees
will be collected by the Association then submitted to the City Park Board for
verification, a roster, containing each member in the Association giving the member's
name, address and school district in which they live, no later than two weeks into the
season. During Fall Ball, the Association will submit a list of teams with the number of
players per team from outside the Kennedale Independent School District to the
Kennedale Park Board for verification and will collect a five (5) dollar fee from each
player outside the district, which shall be paid to the City. There will be no limit to the
number of teams the Association is allowed to maintain as long as the field time limits
are strictly complied with.
Page 3 of 8
5. The Association shall receive all proceeds from the admission and concession stands
operation by the Association at the Park during the term of this Agreement. The Association
also may erect or cause to be erected advertising signs beyond or upon the outfield fences of
the playing fields and collect rental thereon during the Association baseball/softball season if
in conformance with City ordinances and regulations and if the signs are removed at the end
of each season. During theterm of this Agreement, the Association shall furnish every three
monthsto the City a detailed financial statement of the Association's revenues and expenses.
The City may require an annual audit report each May provided by an independent Certified
Publ is Accountant.
6. To offset expenses incurred by the City from providing electric utilities at the playing fields,
the Association will collect and remit to the City a $5.00 fee per child registering for
baseball, softball and football. This fee shall be in addition to any other fees collected from
registrants by the Association. The Association will pay the City within sixty (60) days of
thecompletion of the League'sfinal registration day.
7. The Associ ati on will use care and diligence in conserving water at the Park.
8. Subject to availability, the City will allow the Association to utilize the Kennedale
Community Center free of charge for all coach and umpire training sessions, for no more
than two (2) sign-up days, and for twelve Association meetings each year. Reservations will
be made with the City only by the President or Secretary of the Association. Unsupervised
children will not be permitted within the Community Center or on that property during any
Association meeting or training.
9. The Association's right to use the Park is limited to specific scheduled events and the City
will allow other parties to use the diamonds and playing fields when regular games or
tournaments are not scheduled by the Association. The Association shall post signs on the
concession building to alert the citizenry of available open play and give the times the fields
are avai I abl e for publ i c use.
10. The Association shall take good care of the Park and suffer no waste on the Park premises,
shall comply with all laws, federal, state and local, and with all ordinances and regulations of
the State, County, City and other governmental agencies applicable to said premises, and
shall not make or allow to be made any unlawful, improper, immoral or offensive use
thereof. The Association will acquire any and all permits and certifications required by all
regulating authority associated with the activities at the Park. Without limiting the above,
the Association further specifically covenants and agrees to comply with all regulations and
policies of the City which have been or may hereafter be adopted governing the use of city
parks.
Page 4 of 8
11. The Association agrees to accept possession for the purpose described herein of the Park i n
its present condition and warrants that it has found the Park suitable for and free of any
hazards or dangerous conditions that would be unsuitable for a place where children will be
playing and large numbers of the general public are expected to gather. Should any hazard or
dangerous condition exist at the Park, the Association will not allow the use of any such
facilities until thecondition is repaired.
12. The Association will be permitted to construct facilities for recreational purposes, such as
ball fields, temporary grandstands, lighting equipment, refreshment stands, structures for
sanitary facilities, paved sidewalks, and similar installations subject to the prior written
approval of the City. However, no alteration or new construction shall be made without first
submitting plansto the City and obtaining a building permit from the City for the alterations
or new construction. The City agrees to waive any and all building permit fees in
connection with such approved construction. All such improvements shall comply with the
Ci ty's bui I di ng codes and al I other appl i cabl e I aws, ordi nances and regul ati ons; and shal I be
inspected by the City. It is understood that upon completion such future permanent
improvements shall become the sole property of the City. The City is responsible for the
turf maintenance including the purchase and application of fertilizer, weed killer, insecticide,
and grass seed required to properly maintain the ball fields. The City shall be responsible for
mowing and weed-eating of the fields to the standard equal to other City facilities-, provided
however the Association may mow the property more frequently should it elect to.
13. TheAssociation agreesthat all sanitary water supply facilities constructed by theAssociation
at the Park must befirst approved by the City.
14. Any and all improvements made by the Association are made at the full risk of the
Association, and the City may take possession at any time of any or all of its property at its
discretion without any obligation to compensate the Association for any expenses it may
have incurred in making such improvements. The Association further covenants and agrees
that it will maintain, repair and keep in good structural condition for the duration of City
approved Season Schedules, any and all improvements at the Park, whether now existing or
hereafter constructed, with the exception of the parking lot driveways and field lights
which the City wi l I mai ntai n. However, the Association wi l I mai ntai n a1 I storage bui I di ngs
and the concession stand for the duration of City approved schedules. I n the event of major
catastrophes or acts of God, the City will make necessary repairs to City owned properties
and facilities only. Three weeks prior to the beginning of each season, a j of nt inspection of
the playing fields and other Park facilitieswill beconducted by the City and theAssociation.
By the beginning of the season, the City will deliver the playi ng fields in proper condition for
play. The same inspection will be held at the end of the season. Any repairs required by
the responsible party will be completed within fourteen (14) days after the inspection. I n
Page 5 of 8
the event the Association does not undertake repairs or mad ntenance deemed necessary by the
City within ten (10) days of written notice from the City, the City shall, at its option,
undertake such repai rs or maintenance. All expenses incurred in connection with such repairs
or maintenance shall be payable to the City by the Association within thirty (30) days of
receipt of a bi I I for same.
15. The license conveyed by this Agreement is personal to the Association. The Association
shall not assign this Agreement nor sublet all or any part of the Park premises
without the prior written consent of the City. The written consent shall consist of a thirty
(30) day notice, an itemized schedule of events, and statement of understanding of
responsibilities of the lessee. The written consent will be presented to the Association, the
Park Board and City Staff for approval.
16. It is expressly understood and agreed that the Association shall operate hereunder as an
independent contractor as to all rights and privileges granted herein and not as an agent,
representative, servant or employee of the City; that the Association shall have exclusive
control of and the excl usive right to control the detai Is of its operations on the Park premises
and shat I be sol el y responsi bl e f or the acts or om i ssi ons of i is off i cers, agents, servants,
employees, contractors, subcontractors, members, participants and invitees; and that
nothing herein shall be construed as creating a partnership or joint enterprise between the
City and t he A ssoci at i on.
17. The City shat l i n no way be responsi ble for loss of or damage to any property belongi ng to,
used by, or rented by the Association, its officers, agents, servants, employees,
members, participants or invitees which may be stolen, destroyed or in any way damaged
during the term of this Agreement and the Association hereby indemnifies and holds
harmless the City, its officers, agents, servants and employees, from and against any
and a1 I such cl ai ms.
18. The Association covenants and agrees to and does hereby indemnify, hold harmless
and defend the City, its officers, agents, servants and employees from and against any
and a1 I cl ai ms or sui is for property I oss or damage and/or personal i nj ury, i ncl udi ng death, to
any and all persons, of whatsoever kind or character, whether real or asserted, arising out of
or in connection with the condition of the Park premises and the use, maintenance, and
occupancy of the Park premises by the Association and its members and
participants; and the Association hereby assumes all liability and responsibility for
the same. THE ASSOCIATION SHALL LIKEWISE ASSUME ALL RESPONSIBILITY
FORAND SHALL IDEMNIFY THE CITY FORANY AND ALL INJURY OR DAMAGE
TO CITY PROPERTY ON THE PARK PREMISES, WHETHER OR NOT
ARISING OUT OF OR IN CONNECTION WITH ANY ALLEGED NEGLIGENCE
Page 6 of 8
OR ANY ACTS OR OM ISSIONS OF THE CITY, ITS OFFICERS, AGENTS, SERVANTS,
OR EMPLOYEES.
The Association will carry public liability insurance so indemnifying the City and
protecting the public in amounts, which shall not be less than the maximum liability,
which can be imposed on the City under the laws of the State of Texas. At present, such
amounts shal I be as fol I ows:
Property damage.- $100,000
Personal i nj ury or death, per person: $250,000
Personal injury or death, per accident.- $500,000
It is understood and agreed by the Association that such insurance amounts shall be
revised upward at the City's option and the Association will so revise such amounts
within thirty (30) days following notice to the Association of such requirements. The
Association shall causethe insurer to furnish theCity a duplicate certificate of insurance. The
certi f i cate of insurance shal I be delivered to the City bef ore pl ay begins.
19. The Association shall have no power to do any act or to make any contract that may create
or be the foundation of any lien upon the Park premises or any interest therein, and
shout d any such I i en be created or f i I ed, the A ssoci at on, at i is sol a cost and ex pense, shal I
liquidate and discharge the same in full within ten (10) days after the filing thereof, and
should the Association fail to discharge same, that shall constitute a material breach of this
Agreement. I n addition, the Association hereby authorizes the City to take any and ad I action
deemed reasonabl y necessary by the Ci ty to remove or chal I enge any I i en created i n vi of ati on
of this paragraph, and the Association covenants and agrees to pay all reasonable expenses
(i ncl udi ng attorney's fees) i ncurred by the Ci ty i n doi ng the same.
20. At ad I ti mes duri ng the term of thi s Agreement, the City, as, I i censor, shal I have the right, by
its officers, agents, servants and employees, to enter onto and upon the Park premises for
the purpose of examining and inspecting the same for the purpose of determining
whether the Association shall have complied with all of its obligations hereunder in
respect to use of the Park.
21. The Association covenants and agrees that in the event this Agreement isterminated
or canceled for any reason, the Association shall deliver immediate possession of the Park
to the City. Upon such termination or cancellation, all improvements constructed by
the Association on the Park premises shall remain on the premises, unless the City requests
that any or all of such improvements be removed, in which event the Association covenants
and agrees to remove at its own expense any and all improvements and personal property
Page 7 of 8
from the Park premises and restore the land to its original condition. Should the
Association fail or refuse to deliver such immediate possession upon termination or
cancellation of this Agreement, the City shall have the right to expel or remove, forcibly if
necessary, the Association and the Association's property and to restore the Park premises
and in such event the City shall not be deemed guilty of trespass, and shall incur no
liability as a result of such removal or restoration. All costs incurred by the City in the
removal of such improvements and personal property from the Park premises under this
clause, and the restoration thereof, shall be an obligation of the Association, and the
Association shall reimbursethe City for the cost of same.
22. The Association agrees that should any action whether real or asserted at law or in equity
arise out of the terms of this Agreement whereby the Association's operations on the
described premises, venuefor said action shall lie in Tarrant County, Texas. In any action
brought to enforce an obligation under this Agreement, the prevailing party shall be entitled
to recover interest and reasonable attorney's fees in accordance with Section 271.159 of the
Local Government Code.
23. Any agreement currently in effect between the City and the Association is hereby terminated
upon the effective date of this Agreement.
N WITNESS WHEREOF, the parties to this Agreement have hereunto set their hand and seal
of office to duplicate originals on the May 6, 2015.
APPROVED:
Larry Hoover, Parks Superintendent Eric Ryals
City of Kennedale K en nedal e Y out h Association President
David Deaver, Chair
Kennedale Parks& Recreation Board
ATTEST: EFFECTIVE DATE:
Board Secretary, Gloria Rangel
Page 8 of 8
KENNEDALE
Parks and Recreation Board Staff Report to the Board of Directors
www.c i tyo f I<e n n e d a l e.co m
Date:June 3, 2015
Agenda Item No: REGULAR ITEMS- B.
I. Subject:
Review Rental Policy
II. Originated by:
Larry Hoover, Streets and Parks Supervisor
III.Summary:
discuss Rental Policy with Park Board in regards to holding tournaments outside KYA contract
IV. Recommendation:
None
V. Alternative Actions:
VI. Attachments:
1. ICity Rental Policy IRental Policy.pdf
aTY ma uw RENTAL Poucy
The following policy pertainsto all reservable facilities offered by the Qty of Kennedale. Policies specific
to a particular fadlity will be described as such at the end of this document.
The City of Kennedale reserves the right to change the rental rates, deposit amounts, rules, regulations,
and/or any verbiage of this policy at anytime and without notice.
The Qty of Kennedale shall have the right to schedule Qty events, programs, and/or activities at any
time,which will have priority over any and all private reservations.
1/All ON PROCESS& POLJ a ES FOR ALL CITY FACI LJ 11 ES
1. R-,servation requests can be made online or in person at the Library(316 W Third EI Kennedale TX
76060). R-,servation requests cannot betaken over the phone.
2. R-,servation requestswill be considered on afirst come,first served basis.
3. Reservations must be paid for in full no later than two(2) business days after a request is made.
R-,queststhat have not been paid for by the end of operating hours(as listed online)on the second
business day will be denied at that time. R-,servationswill not be confirmed until full payment has
been received.
4. When making your payment only cash or check can be accepted at the library facility. If you need to
pay by credit card,you will need to make that payment at Qty Hall (405 M unicipal Drive Kennedale
TX76060), at the Utility Billing service desk. Only credit cards are accepted at Qty Hall, no cash or
checks.
5. Payment must include the required deposit fee. The value of this fee may vary by facility.
Reservation requests for a date more than ninety(90)days in advance will not be accepted.
Reservation requestsfor recurring events will not beaccepted, unless specifically authorized bythe
Qty Manager.
6. Reservation requests must be made at least two(2) business days in advance. Reservation requests
for same-day reservations will not be accepted.
7. Reservation times must include anytime needed for setup and cleanup.
8. The renter must beat least 21 years of age.This will be verified by a form of official personal photo-
identification containingthe'rsm(16f birthday,such asavalid license.
9. The discountedlv�64 s■�rate available for some facilities will be applied to:
•
Penterswho livewithin the corporate boundaries of theatyof Kennedale; and
• Renterswho livewithin the boundaries of the Kennedale ISD
d TY OF KENN®ALE Last Update: 04.2014
aTY FAa uw RENTAL Poucy
10. In order to receive the discounted resident rate, proof of residency must be provided at the time of
payment. The renter will be required to supply one of the following documents:
• City of Kennedale water bill in their name for the indicated address; or
• Their valid Texas Crks'6f license reflecting the indicated address
GEV MAL EEBWAM ON POLJ a ES FOR ALL aTY FAa LJ11 E9
1. The renter must conduct all activities in a safe manner.Any activity that creates a nuisance such as
loud noise, or would promote unrest, cause civil strife, mob violence, and/or property damage is
strictly forbidden. Any request that would, in reasonable probability, cause any of the
aforementioned situations will not be accepted. Any requestor whose reservation has been denied
based on this policy shall have three(3)days to bring an appeal to the City Manager. The Qty
a A&4�'6f decision will be final.
2. All individuals under the age of 21 years must be supervised at all times or renter will be asked to
leave the premises and the event will be cancelled without a refund.
3. No renter will be allowed to conduct financial transactions as part of the use of the facility.
Therefore, no lotteries, auctions, games of chance drawings, raffles or any sale of merchandise,
unless specifically authorized by the Qty Manager prior to the submission of a request for
reservation.
4. Any forms of alcoholic beverages are strictly prohibited as in accordance with Qty Ordinance. Any
renter found to be in violation of this policy will be asked to leave the premises and the event will be
cancelled without a refund.
5. Any and all emergend es t hat occur during a reservation should be reported to 9-1-1 immediately.
CLEAN U P/DAM AGE DB309 T POLJ a ES FOR ALL FAa LJ11 E9
1. Qeanup of the faci lity is the responsibility of the renter.The fad Iity will be inspected by designated
staff following the event and must be found in the same condition, or better,than before the rental
took place. If dean-up is not completed to an appropriate standard,to be determined by the
inspector,the rental deposit will be forfeited.
2. The renter assumes all responsibility for any and all damage done to the facility.Any cost of repair
or replacement related to damage of the property will be the responsibility of the renter.The renter
will be charged for the total cost of the repair and/or replacement based on the assessment of any
damages or violations of any rules. The deposit will be forfeited to pay the extent of the damages. If
the damage cost is less than the deposit amount,the difference will be refunded bade to the
d TY OF KENN®ALE Last Update: 04.2014
aTY FAa uw RENTAL Poucy
applicant. If the damage cost is greater than the deposit amount,the applicant will be responsible
for paying the difference and will be subject to prevention of future rentals. It will be at the
discretion of the Qty Manager to deny future rentalsfrom an individual or group that is responsible
for previous damagesto any facility.
3. Allow 15 days after the event date to receive the refunded deposit, or a portion thereof.
CAN CELATI ON/CHANGE POLICY FOR ALL FAa LJ 11 ES
1. All cancellations must be made at least two days prior to the date of the rental in order to get a full
refund. Feeswill be forfeited if not done in thistime.
2. Outdoor activities/facilities are subject to inclement weather. The Qty of Kennedale cannot take
responsibility for the weather with regard to this type of facility. It is the'rtm&6e responsibility to
contact the city the next business day after a rain out to reschedule within one week. Full refunds
may be issued due to poor weather conditions if notification is provided in the above manner.
FAa LJTY SPEq R C POLJ a ES
CE01 w4/ s■(gn
1. Availability for reservations:
MONDAY not available
TUESIDAY 8:00 AM 10:00 PM
WEDNESDAY 8:00 AM 10:00 PM
THURSDAY 8:00 AM 10:00 PM
FR DAY 8:00 AM 11:59 PM
SATURDAY 8:00 AM 11:59 PM
SJNDAY not available
2. Rental rates and deposit rates are listed in the I'-Of S�hedule of Fees,which can be viewed here:
• S�hedule of Fees(link to a PDF); or
• Qty of Kennedale Municipal Code(Chapter 2, Article 1, Section 2-3)
3. All reservations must begin at a time during normal library hours when library staff is available. If a
reservation is scheduled to end after the library is dosed, library staff will instruct renters on the
procedure to dose up the building. No keys will be available to give to the public.
4. The renter can gain access to the building no more than 10 minutes prior to the scheduled
reservation and must vacate the building promptly at the end of the reservation time. Rease ensure
that you allow for setup and cleanup time when making your reservation.
d TY OF KENN®AL Last Update: 04.2014
aTY ma uw RBVTAL Poucy
5. Decorations are allowed in the Community Center but are limited to those that do not cause
damage to the walls,doors, ceiling(including sprinkler heads), furniture,and fixtures of the facility.
Under no circumstances will anything be hung on/or attached to walls, doors, sprinklers or light
fixtures. Any renter found to be in violation of this policy will forfeit their refund.
t �
t ■e �o■d&� 930■/ s■(rr�
1. Availability for reservations:
M ON DAY 6:00 AM 10:00 PM
TUESDAY 6:00 AM 10:00 PM
WEDNESDAY 6:00 AM 10:00 PM
THUFIDAY 6:00 AM 10:00 PM
FR DAY 6:00 AM 10:00 PM
SATURDAY 6:00 AM 10:00 PM
SUNDAY 6:00 AM 10:00 PM
2. Fbntal rates and deposit rates are listed in the OQf Schedule of Fees,which can be viewed here:
• Schedule of Fees(Ii nk to a PDF); or
• City of Kennedale Municipal Code(Chapter 2,Article 1, Scction 2-3)
3. Parking is permitted in designated parking areas only.
4. The Splash Pad is not available to reserve, however, if your reservation occurs during a time when
the Splash Pad is operating, please feel free to use the facility with the public.
1. Availability for reservations:
MONDAY 6:00 AM 10:00 PM
TUESDAY 6:00 AM 10:00 PM
WEDNESDAY 6:00 AM 10:00 PM
THURDAY 6:00 AM 10:00 PM
FRIDAY 6:00 AM 10:00 PM
SATURDAY 6:00 AM 10:00 PM
SUNDAY 6:00 AM 10:00 PM
2. Fbntal rates and deposit rates are listed in the Oof Schedule of Fees,which can be viewed here:
• Schedule of Fees(link to a PDF); or
• City of Kennedale Municipal Code(Chapter 2,Article 1, Scction 2-3)
3. Ballfield lights are not available at this time.
d TY OF KENN®ALE Last Update: 04.2014
aTY ma uw RBVTAL Poucy
4. Parking is permitted in designated parking areas only.
5. Fbnter may perform maintenance to Ballfields such as dragging or striping in preparation of use.
6. Ranter is responsible for providing their own equipment. Bases and other equipment are not
provided or available.
d TY OF KENN®ALE Last Update: 04.2014