2015_05.16 CC Packet - Budget Workshop )c
KENNEDALE
You're Here,Your Horne
www.c ityofkennedale.com
KENNEDALE CITY COUNCIL
AGENDA
SPECIAL BUDGET WORKSHOP
May 16, 2015
KENNEDALE CHAMBER OF COMMERCE, 205 W KENNEDALE PKWY.
WORK SESSION - 8:00 AM
I. CALL TO ORDER
II. ROLL CALL
III. WORK SESSION
A. Discussion on Governance Practices
B. Discussion to set priorities for FY 2015-16 Annual Operating Plan
IV. ADJOURNMENT
In compliance with the Americans with Disabilities Act, the City of Kennedale will provide for reasonable
accommodations for persons attending City Council meetings. This building is wheelchair accessible, and
parking spaces for disabled citizens are available. Requests for sign interpreter services must be made
forty-eight (48) hours prior to the meetings. Please contact the City Secretary at 817.985.2104 or (TDD)
1.800.735.2989
CERTIFICATION
I certify that a copy of the May 16,2015,agenda was posted on the City Hall bulletin board next to the main entrance of the City Hall
building, 405 Municipal Drive,of the City of Kennedale, Texas, in a place convenient and readily accessible to the general public at
all times and said agenda was posted at least 72 hours preceding the schedule time of said meeting, in accordance with Chapter
551 of the Texas Government Code.
.
Leslie Galloway, City S cretary
405 Municipal Drive, Kennedale, TX 76060 1 Telephone:. 817-985-2100 1 Fax: 817-478-7169
KENNEDALE
You're Here,Your Home
www.cityofkennedale.com Staff Report to the Honorable Mayor and City Council
Date: May 16, 2015
Agenda Item No: WORK SESSION -A.
I. Subject:
Discussion on Governance Practices
II. Originated by:
III. Summary:
IV. Fiscal Impact Summary:
V. Legal Impact:
VI. Recommendation:
VII.Alternative Actions:
VIII.Attachments:
1. Governance Policies lGovernance Policies-All Sections Attachments Worksho 5 16 15 .docx
SECTION I : EXECUTIVE LIMITATIONS
Q-A) GLOBAL EXECUTIVE CONSTRAINT
The City Manager shall not cause or allow any organizational practice, activity, decision, or
circumstance that is either unlawful, imprudent, or in violation of commonly accepted business and
professional ethics
(I-B) TREATMENT OF CUSTOM ERS OF CITY SERVICES
With respect to interactions with customers, the City Manager shall not cause or allow conditions,
procedures, or decisions that are unsafe, untimely, undignified, or unnecessarily intrusive
The City Manager wi I I not
1. Elicit information for which there is no clear necessity.
2. Use methods of collecting, revienring, transmitting, or storing customer information that fail to
protect agai nst i mproper access to the materi a1.
3. Operate faci I i ti es wi thout appropri ate accessi bi I i ty and pri vacy.
4. Operate without establishing with customers a clear understanding of what may be expected and
what may not be expected from the servi ce offered.
5. Operate without informing customers of this policy or providing a way to be heard for persons
who believe that they have not been accorded areasonable interpretation of their rights under this
pol i cy.
(I-C) TREATMENT OF STAFF
Wf th respect to the treatment of paid and volunteer staff, the City Manager shall not cause or allow
conditions that are unfair, undignified, disorganized, or unclear.
The City Manager wi I I not
1. Operate without written personnel rules that (a) clarify rules for staff, (b) provide for effective
handling of grievances, and (c) protect against wrongful conditions, such as nepotism and grossly
preferential treatment for personal reasons.
2. Retal i ate agai nst any staff member for nondi srupti ve expressi on of di ssent.
3. Allow staff to beunaNareof City M anager's i nterpretati ons of their protecti ons under thispolicy.
4. Allow staff to be unprepared to deal with emergency situations.
City ofKennedale: Governance Policies Pagel of 16
SECTION I : EXECUTIVE LIMITATIONS
(I-D) FINANCIAL PLANNING/BUDGETING
The City Manager shall not cause or allow financial planning for any fiscal year or the remaining part of
any fiscal year that deviates materially from Council Ends priorities risks financial jeopardy, or is not
derived from a multiyear plan.
The City M anager wi I I not a1 I ow budged ng whi ch:
1. Risks incurring those situations or conditions described as unacceptable in the Executive
L i mi tati ons pol i cy entitled"Financial Condition and Activities."
2. Omit credible projection of revenues and expenses, separation of capital and operational items,
cash f l ow anal ysi s, and di scl osure of pl anni ng assumpti ons.
3. Provide less than the amount determined annually by the Council for the Council's direct use
duri ng the year.
(I-E) FI NANCI AL CONDI TI ON AN D ACTI VI TI ES
With respect to the actual, ongoing financial condition and activities, the City Manager may not cause or
allow the development of fiscal jeopardy or a material deviation of actual expenditures from Council
priorities established in Ends policies
The City M anager wi I I not
1. Expend more funds than have been recei ved in the fiscal year to date unless the Council's debt
gui del i ne is met.
2. Incur debt in an amount greater than can be repaid by certain and otherwise unencumbered
revenue with 60 days.
3. Use any long-term reserves.
4. Conduct inter-fund shifting in amounts greater than can be restored to a condition of discrete fund
bal ance wi thi n 30 days.
5. A I I ow payabl es or recei vabl es not to be settl ed wi thi n a reasonabl a ti me f rame.
6. Allow tax payments or other government-ordered payments or filings to be overdue or
i naccuratel y f i I ed.
7. M ake a si ngl e purchase or commi tment of greater than $50,000. Spl i tti ng orders to avoi d thi s
I i mi t i s not acceptabl e.
8. Acquire, encumber or dispose of real estate.
9. 1 ssue expense checks to hi msel f or herself wi thout the si gnature of a Counci I-approved si gnatory
who has been provi ded wi th appropri ate documentati on and recei pts.
City ofKennedale: Governance Policies Page of 16
SECTION 1 : EXECUTIVE LIMITATIONS
(1-F) ASSET PROTECTION
The City Manager may not allow the City's assets to be unprotected, inadequately maintained, or
unnecessarily risked.
The City Manager wi I I not
1. I nsure the organi zati on's assets for I ess than one hundred percent of repl acement vat ue agai nst
theft, fire and casualty losses or insure against liability I osses to Council members, staff,
volunteers and the organization itself for less than the average for comparable organizations.
2. Allow personnel access to material amounts of funds.
3. Subj ect faci I i ti es and equi pment to i mproper wear and tear or i nsuff i ci ent mai ntenance.
4. U nnecessari I y expose the organi zati on, i is Counci 1, or staff to cl ai ms of I i abi I i ty.
5. Receive, process or disburse funds under controls that are insufficient to meet the Council-
appointed auditor's standards.
6. Make any purchase: (a) wherein normally prudent protection has not been given against conflict
of interest; (b) of more than $3,000 wi thout having obtained comparative process and quality; (c)
of more than $10,000 wi thout astringent method of assuring the balance of long-term quality and
cost. Orders shat I not be spl i t to avoi d these cri teri a.
7. AI I ow property, i nformati on and f I es to be unprotected from I oss or si gni f cant damage.
8. 1 nvest or hot d operati ng capital i n i nsecure i nstruments, i nd udi ng A nsured checki ng accounts
and bonds of I ess than an acceptabl a rati ng, or i n non-i nterest beari ng accounts except where
necessary to faci I i tate ease i n operati onal transacti ons.
(1-G) EMERGENCY CITY MANAGER SUCCESSION
In order to protect the Council from sudden loss of the City Manager Services, the City Manager shall not
permit there to be less than one other person familiar enough with Council and City Manager issues and
procedures to be able to maintain organization services
City ofKennedale: Governance Policies Page of 16
SECTION I : EXECUTIVE LIMITATIONS
(1-H) COMPENSATION AND BENEFITS
With respect to empl oyment, compensati on, and benefi is to empl oyees, consul tants, contract workers and
volunteers, the City Manager shall not cause or all ow j eopardy to fiscal integrity or public image
The City Manager wi I I not
1. Change the City Manager's own compensation and benefits, except as those benefits are
consi scent wi th a package for al I other empl oyees.
2. Promise or imply permanent or guaranteed employment.
3. Establish current compensation and benefits that deviate materially from the geographic or
professi onal market for the ski I I s empl oyed.
4. Create obl i gati ons over a I onger term than revenues can be safely proj ected.
5. Establish or change pension benefits so as to cause unpredictable or inequitable situations,
i nd udi ng those that:
a) Incur unfunded liabilities,
b) Provides less than some basic level of benefits to all full-time employees, though differential
benefits to encourage I ongevity are not prohi bited,
c) A I I ow any empl oyee to I ose benef i is al ready accrued f rom any f oregoi ng pl an, and
d) Treat the City Manager differently from other key employees.
(1-1) COMMUNICATION AND SUPPORT TO THE CITY COUNCIL
The City Manager shall not cause or allow the city council to be uniformed or unsupported in its work.
The City M anager wi I I not
1. Neglect to submit monitoring data required by the Council according to its policy "Monitoring
CM Performance' in a timely, accurate, and understandable fashion, directly addressing
provisions of Council policies being monitored, and i ncl udi ng City Manager interpretations
consistent with the"Delegations to the City Manager" policy, as wel I as relevant data
2. Let the Council be unaware of any significant incidental information it requires including
anticipated adverse media coverage, threatened or pending lawsuits, and material internal and
external changes.
City ofKennedale: Governance Policies Page 4of 16
SECTION 1 : EXECUTIVE LIMITATIONS
3. Allow the Council to be unairare that, in the City Manager's opinion, the Council is not in
compliance with its own policies on Governance Process and Counci I-M anagement Delegation,
particularly in the case of Council behavior which i s detri mental to the work relationship between
the Counci I and the City M anager.
4. A I I ow the Counci I to be w thout deci si on i nformati on requi red peri odi cal I y by the Counci I or I et
the counci I be unairare of relevant trends.
5. Present information in unnecessarily complex or lengthy form or in a form that fails to
di fferenti ate among information of three types: monitoring, decision preparation, and other.
6. Allow the Council to be without a workable mechanism for Council, officer, or committee
communications.
7. Deal with the Council in a way that favors or privileges certain Council members over others,
except when (a) fulfilling individual requests for information or (b) responding to officers or
committees duly charged by the board.
8. Allow the Council to be una vare of any actual or anticipated noncompliance with any Ends or
Executive Limitations policy of the Counci I regardless of the Counci I's monitoring schedule.
9. Endanger the ci ty's public image, credibility, or i is abi I i ty to accomplish Ends.
City ofKennedale: Governance Policies Page of 16
SECTION 11 : THE GOVERNANCE PROCESS
(11-A) GLOBAL GOVERNANCE PROCESS
The purpose of the City Council, on behalf of the residents of Kennedale, is to see to it that the City of
Kennedal a (a) achieves appropriate results for appropriate persons at an appropriate cost (as specified
in council Ends policies), and (b) avoids unacceptable actions and situations as prohibited in Council
Executive Limitations policies
(II-B) GOVERNING STYLE
The City Council will govern lawfully, observing the principles of the Policy Governance model, with an
emphasis on (a) outward vision rather than an internal preoccupation, (b) encouragement of diversity in
viewpoints, (c) strategic leadership more than administrative detail, (d) clear distinction of Council and
city manager roles, (e) collective rather than individual decisions, (f) future rather than past or present,
and(g) proacti vi ty rather than reactivity.
Accordingly,
1. The Council will cultivate a sense of group responsibility. The council, not the staff, will be
responsible for excellence in governing. The Council will normally be the initiator of policy,
rather than reacting to staff's proposals. The Council will not use the expertise of individual
members to substitute for the judgment of the Council, although the expertise of individual
members may be used to enhance the understandi ng of the Counci I as a body.
2. The Counci I will direct, control, and inspire the organization through the caref ul establishment of
broadly written policies reflecting the Council's values and perspectives. The Council's major
policy focus wi I I be on the i ntended long-term external i mpacts of the organization.
3. The Council will enforce upon itself whatever discipline is needed to govern with excellence.
Discipline will apply to matters such as attendance, preparation for meetings, policy-making
principles, respect of roles, and ensuring thecontinuanceof governance capability. Although the
council can change its governance process policies at any time, it will scrupulously observe those
currently in force.
4. Continual Council development will include orientation of new members in the Council's
governance process and periodic Council discussion of process improvement. The Council will
provide mechanisms for educati ng others about thei r governance process.
5. The Council will monitor and discuss the Council's strategic (rather than administrative) process
and performance at each meeting. Self-monitoring will include comparison of Council activity
and discipline to policies in the Governance Process and Council-Management Delegation
categories.
6. The Council will al I ow no officer, individual or committee of the Council to hinder or be an
excuse for not f ul f i I I i ng group obl i gati ons.
City ofKennedale: Governance Policies Page of 16
SECTION 11 : THE GOVERNANCE PROCESS
(11-C) COUNCIL JOB DESCRIPTION
�ecific job outputs of the City Council, as an informed agent of the ownership, are those that ensure
appropriate organizational performance
Accordi ngl y, the Counci I wi I I provi de
1. The I i nkage between the ownershi p and the operati onal organi zati on.
2. Written governing policies that realistically address the broadest levels of organizational
deci si ons and si tuati ons.
a Ends- Organizational impacts, benefits, outcomes, recipients, beneficiaries, impacted
groups, and thei r rel ati ve cost or pri on ty.
b. Executive Limitations Constraints on executive authority that establish the prudence and
ethical boundaries within which ail executive activity and decisions must take place.
c. Governance Process- Specification of how the Council conceives, carries out, and monitors
its own tasks.
d. Council-Management Delegation: How power is delegated and its proper use monitored; the
City Manager's role, authority, and accountability.
3. Assurance of successf ul organi zati onal perf ormance on Ends and Executi ve L i mi tali ons.
(11-D) COUNCIL MEMBERS' CODE OF CONDUCT
The Council commits itself and its members to ethical, businesslike and I aNf ul conduct, including proper
use of authority and appropriate decorum when acting as Council members.
1. Members must have loyalty to the resident's ownership, un-conflicted by I oyal ti es to staff, other
organizations, and any personal interest as a consumer.
2. Members must avoid appearance of impropriety conflict of interest with respect to their fiduciary
responsi bi I i ty.
a. There must be no sel f-deal i ng or busi ness by a member wi th the organi zati on. M embers wi I I
annually disclose their involvements with other organizations, with vendors, or any
associations that might be or might reasonably be seen as bei ng a conflict.
b. When the Council is to decide upon an issue about which Council member has an
unavoidable conflict of interest, that member shall withdraN without comment not only from
the vote, but also from the deliberation.
c. Counci I members wi I I not use thei r positi ons to obtai n empl oyment i n the organi zati on for
themselves, family members or close associates. A Council member who applies for
employment must wait two years fol lowing thei r service on the Council.
City ofKennedale: Governance Policies Page of 16
SECTION 11 : THE GOVERNANCE PROCESS
3. Council members may not attempt to exercise individual authority over the organization.
a Members' interaction with the City Manager or with staff must recognize the lack of
authority vested in individuals except when explicitly Council authorized.
b. Members' interaction with public, pressor other entities must recognize the same limitation
and the inability of any Council member to speak for the Council except explicitly stated
Council decisions.
c. Except for participation in Council deliberation about whether the City Manager has achieved
any reasonable interpretation of Council policy, members will not express individual
j udgments of performance of employees of the City Manager.
4. M embers wi I I respect the conf i denti a1 i ty appropri ate to i ssues of a sensi ti ve nature.
5. M embers wi I I be properly prepared for Counci I del i berati on.
6. Members will support the legitimacy and authority of the final determination of the Council on
any matter, i rrespective of the members' personal positi on on the i ssue.
(11-E) CITY COUNCIL ENGAGEMENT
Based upon the necessity of regional, statewide and national involvement the council shall
engagelparti ci pate in external organizations and activities which promote the ends of the City.
Accordingly,
1. The Mayor shall at minimum, participate in the fol I owing activities: Mayor's Council, SETTP
2. The Mayor Pro-Tem shall at a minimum, participate in the following activities:
a Mayor's Council and SETT P in place of Mayor when not available, N L C policy
committee or cound 1, TRTC
3. Counci 1 member's based upon availability shall parti ci pate in regional and national activities such
as NLC, TM Regional meetings, TRTC, TM legislative policies, State legislative activities,
NCTCOG, City Chamber Luncheon, Fort Worth Builders Association, North Texas Commission,
Vision North Texas, Tex 21.
City ofKennedale: Governance Policies Page of 16
SECTION 11 : THE GOVERNANCE PROCESS
(II-F) ANNUAL PLANNING
To accomplish i is j ob with a governance style consistent with Council pol i ci eS the Council will follow an
annual agenda that (a) Completes a re-exploration of Ends policies annually (b) Continually improves
Council performance through Council education and enriched input and deliberation.
1. The cycle will conclude each year no later than the last day of May so that administrative
pl anni ng and budged ng can be based on accompl i shi ng a one-year segment of the most recent
statement of I ong-term Ends.
2. The cycl e wi I I start wi th the Counci I's devel opment of i is agenda for the next f ul I year.
a. Consultations with selected groups in the ownership or other methods of gaining ownership
i nput wi I I be determi ned and arranged i n the f rst quarter, to be hel d duri ng the bat ance of the
year.
b. Governance education and education related to Ends determination (e.g. presentations by
i ndustry experts, advocacy groups, staff and so on) wi I I be arranged i n the thi rd quarter, to be
held during the bat ance of the year.
c. Upon the request of two Council members, a request for an item for Council discussion may
be submitted to the M ayor no I ater than ten days before the counci I meeti ng.
3. Throughout the year, the Council will attend to consent agenda items as expeditiously as possible.
4. City Manager compensation and evaluation will be decided during the month of March after a
review of monitoring reports recei ved in the previous year.
5. City Manager monitoring will be on the agenda based upon reports received since the previous
meeting, or if plans must be made for direct inspection monitoring, or if arrangements for third-
party monitoring must be prepared.
(II-G) MAYOR'SROLE
The Mayor, a specially empowered member of the City Council, assures the integrity of the Council's
process and, secondarily, represents the Council to outside parties
1. The assigned result of the Mayor'sjob isthat the Council behaves consistently with its own rules
and those I egi ti matel y i mposed upon i t f rom outsi de the organi zati on.
a M eeti ng di scussi on content wi I I be onl y those i ssues whi ch, accordi ng to board pol i cy, cl earl y
belong to the Counci I to decide or to monitor.
b. Del i berati on wi I I be fai r, open, and thorough, but a1 so ti mel y, orderly, and kept to the poi nt.
City ofKennedale: Governance Policies Page of 16
SECTION 11 : THE GOVERNANCE PROCESS
c. I nformati on that is for neither monitoring performance nor Counci I deci si ons wi I I be avoided
or minimized and always noted as such.
2. The authority of the Mayor consists of making decisions that fed within the topics covered by
Counci I pol i ci es on Governance Process and Counci I-M anagement Del egati on wi th the excepti on
of (a) Employment or termination of the City Manager (b)Where the Council specifically
delegates portions of this authority to others. The Mayor is authorized to use any reasonable
interpretation of the provi si ons i n these policies. The M ayor i s authori zed to use any reasonable
interpretation of the provisions in these policies.
a The M ayor i s empowered to chair Council meetings with ail the commonly accepted power
of that position (e.g. ruling, recognizing).
3. The M ayor has no authority to make decisions about policies created by the Council wi thi n Ends
and Executive Limitations policy areas. Therefore, the Mayor has no authority to supervise or
A lateral Iy di rect the City M anager.
a. The Mayor may represent the Council to outside parties in announcing Council-stated
posi ti ons and i n stati ng M ayoral deci si ons and i nterpretati ons wi thi n the areas del egated to
hi m or her. I t i s expected that thi s I after authori ty woul d be exerci sed spari ngl y and onl y i n
such times as the Council cannot timely deliberate the issue and is subject ultimately to
Council review.
b. The M ayor may delegate this authority, but wi I I remain accountable for its use.
(11-H) COUNCIL COMMITTEE PRINCIPLES
Council committees, when used, will be assigned to help the Council do its job, to reinforce the wholeness
of theCouncil'sjob and so as never to interfere with delegation from Council to City Manager.
1. Counci I commi ttees are to hel p the Counci I do i is j ob, not to hel p or advi se the staff. Commi ttees
ordi nari I y wi I I assi st the Counci I by prepari ng pol i cy a1 ternati ves and i mpl i cati ons for Counci I
del i berati on. I n keepi ng wi th the Counci I's broader focus, Counci I commi ttees wi I I normal I not
have di rect deal i ngs wi th current staff operati ons.
2. Council committees may not speak or act for the Council except when formally given such
authority for specific and time-limited purposes. Expectations and authority will be carefully
stated in order not to conflict with authority delegated to the City Manager.
3. Council committees cannot exercise authority over staff. The City Manager works for the full
Council, and will therefore not be requi red to obtain approval of a Counci I committee before an
executi ve acti on.
4. Committees wi I I be used spari ngly and ordi nari I i n an ad-hoc capacity.
City ofKennedale: Governance Policies Pagel 0of 16
SECTION 11 : THE GOVERNANCE PROCESS
5. This policy applies to any group that is formed by Council action whether or not it is cal I ed a
committee and regardless of whether the group indudes Council members. It does not apply to
committees formed under the authority of the City M anager.
(11-1) COST OF GOVERNANCE
The Council will invest in its governance capacity.
1. Council ski I Is, methods, and supports wi 11 be sufficient to ensure governi ng with excel I ence.
a Trai ni ng and retrai ni ng wi I I be used I i beral I y to on ent new Counci I members and candi dates
for Counci I membershi p, as wel I as to mai ntai n and i ncrease exi sti ng Counci I member ski I I s
and understandi ngs.
b. Outsi de moni tori ng assi stance wi I I be arranged so that the Counci I can exerci se conf i dent
control over organi zati onal perf ormance. Thi s i ncl udes, but i s not I i mi ted to, f i nanci al audi t.
c. Outreach mechanisms will be used as needed to ensure the Council's ability to listen to
owner vi ewpoi nts and val ues.
2. Costs will be prudently incurred, though not at the expense of endangering the development and
mai ntenance of superi or capabi I i ty.
3. The Council will establish its cost of governance budget or the next fiscal year during the month
of August.
City ofKennedale: Governance Policies Pagel1 of 16
SECTION III : COUNCIL-MANAGEMENT DELEGATION
(III-A) GLOBAL BOARD-MANAGEMENT DELEGATION
The Council's sole official connection to the operational organization, its achievements, and conduct will
be through a chief executive officer, titled the City Manager.
(III-B) UNITY OF CONTROL
Only officially passed motions of the Council are binding on the City Manager.
1. Deci si ons or i nstructi ons of i ndivi dual Counci I members, off cers, or commi ttees are not bi ndi ng
on the City Manager except in rare instances when the Council has specifically authorized such
exerci se of authority.
2. In the case of Council members or committees requesting information or assistance without
Council authorization, the City Manager can refuse such requests that require, in the City
M anager's opi ni on, a materi al amount of staff ti me or f unds, or are disruptive.
(III-C) ACCOUNTABILITY OF THE CITY MANAGER
The City Manager is the Council's only link to operational achievements and conduct, so that all
authority and accountability of staff, as far as the Council is concerned, is considered the authority and
accountability of the City Manager.
1. The board will never give instructions to persons who report directly or indirectly to the City
M anager.
2. The Council will not evaluate, either formally or informally, any staff other than the City
Manager or other direct Counci I Appoi ntees.
3. The Council will view City Manager performance as identical to organizational performance, so
that organi zati onal accompl i shment of Counci I-stated Ends and avoi dance of Counci I-proscri bed
means wi I I be vi ewed as successf ul Ci ty M anager perf ormance.
(III-D) DELEGATION TO THE CITY MANAGER
The Council will instruct the City Manager through written policies that prescribe the organizational
Ends to be achieved, and describe organizational situations and actions to be avoided, allowing the City
Manager to use any reasonable interpretation of these policies
1. The Council will develop policies instructing the City Manager to achieve specified results, for
specified recipients, at a specified cost. These pot i ci es wi I I be developed systematically from the
broadest, most general I evel to more def i ned I evel s, and wi I I be cal I ed Ends pol i ci es. A I I i ssues
that are not ends i ssues as defi ned here are means i ssues.
City ofKennedale: Governance Policies Page 12 of 16
SECTION III : COUNCIL-MANAGEMENT DELEGATION
2. The Council will develop policies that limit the latitude the City Manager may exercise in
choosing the organizational means. These limiting policies will describe those practices,
activities, decisions, and circumstances that would be unacceptable to the board even if they were
to be effective. Pol i ci es wi I I be devel oped systematically from the broadest, most general level to
more defined levels, and they will be cal I ed Executive Limitations policies. The Council will
never prescri be organi zati onal means del egated to the City M anager.
3. As long as the City Manager uses any reasonable interpretation of the Council's Ends and
Executive Limitations policies, the City Manager is authorized to establish ail further policies,
make ail decisions, take ail actions, establish ail practices, and develop ail activities. Such
deci si ons of the Ci ty Manager shal I have f ul I force and authority as i f decided by the Counci I.
4. The Council may change its Ends and Executive Limitations policies, thereby shifting the
boundary between Council and City Manager domains. By doing so, the Council changes the
I ati tude of choi ce gi ven to the City Manager. But so long as any particular delegation policy i s i n
place,the Counci I and its members wi I I respect and support the Ci ty Manager's choices.
(III-E) MONITORING EXECUTIVE PERFORMANCE
Systematic and rigorous monitoring of City Manager job performance will be solely against the only
expected City Manager job products- organizational accomplishment of Council policies on Ends and
organizational operation within the boundaries established in Council policies on Executive Limitations
1. Monitoring is simply to determine the degree to which Council policies are being met.
I nformati on that does not do thi s wi I I not be consi dered to be moni tori ng data
2. The Counci I wi I I acqui re moni tori ng i nformati on by one or more of three methods:
a By INTERNAL REPORT: in which the City Manager discloses interpretations and
compl i ance i nformati on to the Counci 1.
b. By EXTERNAL REPORT: in which an external, disinterested third party selected by the
council assess compliance with Council policies.
c. By DIRECT COUNCIL INSPECTION: in which adesignated Council member or members
of the Council assess comp)i ance wi th the City Manager's interpretation of the appropriate
policy criteria.
3. 1 n every case, the Counci I wi I I j udge(a) the reasonabl eness of the City M anager's i nterpretati on
and (b)whether data demonstrate accompl i shment of the i nterpretati on.
4. The standard for compliance shall be any reasonable City Manager interpretation of the Council
pot i cy bei ng moni tored. The Counci I i s f i nal arbi ter of reasonabl eness, but wi I I a1 ways j udge wi th
a"reasonable person" test rather than with interpretations favored by Council members or by the
Counci I as a whol e.
City ofKennedale: Governance Policies Page 13 of 16
SECTION III : COUNCIL-MANAGEMENT DELEGATION
5. All policies that instruct the City Manager will be monitored at a frequency and by a method
chosen by the Council. The Council can monitor any policy at any time by any method, but will
ordi nari I y depend on a routi ne schedul e as fol I ows.
Policy M ethod Frequency M onth
Global Executive Constraint I nternal Annually M arch
Emergency City Manager Internal Annually M arch
Siccessi on
Treatment of Customers I nternal Annually M ay
Treatment of 3aff I nternal Annually M ay
I nternal
Ends Bad anced Scorecard Quarterly & Annually M ay
reporti ng
Communication and,13jpport Direct Annually June
I nspecti on
Financial Planning/Budgeting Internal Quarterly June-August
Compensation and Benefits I nternal Annually June-August
External
Asset Protection I nternal Annually August
Financial Condition and
I nternal (Budget) Annually August
Activities
External (Audit) Annually March
City ofKennedale: Governance Policies Page 14 of 16
ATTACHMENT (A): CATEGORIZED BOARD POLICIES
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City ofKennedale: Governance Policies Page 15 of 16
ATTACHMENT (B): DOCUMENT UPDATE HISTORY
Date of Last Pages Description
U pdate U pdated
05.19.2014 All Document restructure, policy numbers added, tableof contents
added, page numbers added
City ofKennedale: Governance Policies Page 16 of 16
KENNEDALE
You're Here,Your Home
www.cityofkennedale.com Staff Report to the Honorable Mayor and City Council
Date: May 16, 2015
Agenda Item No: WORK SESSION - B.
I. Subject:
Discussion to set priorities for FY 2015-16 Annual Operating Plan
II. Originated by:
III. Summary:
IV. Fiscal Impact Summary:
V. Legal Impact:
VI. Recommendation:
VII.Alternative Actions:
VIII.Attachments:
1. Ends Statement lends Sub-Ends 05 16 2014 Worksho .docx
Ends Statement
Kennedale is a family-oriented community (1.0) providing a refuge (2.0)
from the hectic pace of the Dallas/Fort Worth Metroplex. Open spaces,
green belts, and trails enhance our serenity (3.0), quality of life (4.0) and
community (5.0). With easy access (6.0) from major roadways, Kennedale
is economically prosperous, business friendly and conveniently located,
providing opportunities to shop, work and play (7.0).
Sub-ends
1.0 Residents are engaged in community, civic activities, & events.
Imagine Kennedale 2015 is nearing its established time frame. The city should
consider updating the strategic plan with a target date of 2020 to 2025. The
council will need to select a facilitator and allow time for UTA classes to conduct
a citizen opinion survey and follow-up focus groups to provide base data for the
facilitator and process.
1.1 Kennedale TownCenter is a community gathering point for events and
retail services
1.2 Residents proactively receive accurate, timely dissemination of general
information and emerging issues
Resident engagement and communication is currently being done through
an electronic newsletter. An annual budget report could also be prepared
and distributed electronically. Further engagement could be done but
would require significant council involvement for neighborhood meetings
and an open house. New media (crowdsourcing, etc) could be used to
gather resident input into emerging issues and the budget process.
1.3 Services are in place to support families
1 .4 Kennedale is promoted locally, regionally, and nationally as desirable for
home and work
1.5 Well planned community following sustainable principles
The city council adopted the comprehensive plan in 2012. Further work is
needed to update the zoning ordinance land use categories to implement
the plan. Form based codes need to be developed and adopted for the
following areas of town:
A. Oak Crest area (Employment District)
B. Kennedale Parkway & Bowman Springs (Urban Village)
C. Little & Kennedale Parkway (Urban Village)
D. Sublett & Joplin (Urban Village)
E. Little School & Sublett Roads (Neighborhood Village)
F. Little & New Hope Road (proposed) (Neighborhood Village)
G. Little & 120 (Urban Village)
H. Dick Price & Hudson Village Creek Road (Neighborhood Village)
Beyond the zoning update, the city needs to develop a brownfield strategy
to help facilitate future development. This strategy needs to be
coordinated with KEDC, planning, parks (for Village Creek/tributary
components), and stormwater management.
1.5.1 Kennedale has excellent neighborhoods and a wide range of home
options
Kennedale is currently enjoying record home building and
subdivision planning and/or development. Staff must respond to
ensure continued interest in Kennedale. There are a number of
coordinated efforts that may be considered:
A. Update the zoning code to allow a range of housing options,
keeping in mind demographic shifts, i.e., families with fewer
children, single person homebuyer, seniors who want to age
in place.
B. The southern portion of Kennedale requires a coordinated
effort with Arlington to merge the Tierra Verde overlay district
with Kennedale residential and commercial development.
Zoning will need to be revised with properties in the general
area of Mansfield Cardinal Road and Eden Road.
C. Council will need to utilize the zoning ordinance (with Special
exemption permits) and amortization to shift the land use
from salvage yards to light manufacturing and commercial
uses.
D. Implementation of the TIRZ will require the approval of a
development agreement, pursuing development
opportunities, and the possible use of amortization to shift
land uses form current non-conforming uses to residential.
The TIRZ will require the extension of a sewer interceptor,
replacement of the interceptor at North Road and Dick Price
Road, rezoning of the property along New Hope Road,
design and acquisition of right of way for widening and
reconstruction of New Hope Road.
E. Of secondary interest is the annexation of the doughnut hole
in the Linda Road area. The service plan will require the
extension of a water line to serve the area, the construction
of Valley Trail (with the accompanying connection to Linda
Road).
1.5.2 Residents have views of natural landscapes
Council may wish to consider view shed or topographical
protection ordinances
1.5.3 Residents have access to adequate medical care, healthy foods,
and opportunities to incorporate physical activity as part of their
daily routines
1.5.4 Residents enjoy community based activities
Current events include the Christmas Tree Lighting, Brickworks
Festival/Art in the Park, Texas Independence Day Parade, Kid
Fish, Bark in the Park, and YAC Food truck event. Supplemental
funding will be required for the upcoming year.
1.6 Business uses are compatible with residential areas
1.7 Kennedale has excellent educational services
1.7.1 Residents enjoy excellent library services
The library has been active in the implementation of the
consortium between Kennedale, Mansfield, and Arlington. Efforts
should continue by expanding the consortium to include web
based services (through Arlington). A sitting and coffee area has
been long discussed and a final decision is needed.
1.7.2 KISD is an exemplary school system
1.7.3 Fellowship Academy is a highly regarded private school within a
Christian atmosphere
1.7.4 Home-school opportunities and networks are available
2.0 Kennedale entry points are pastoral and serene
2.1 The north entry point is defined by Village Creek as a natural open space
The city has adopted a master plan for the development of Village Creek
into a linear park and to restore it to its original condition. Village Creek is
currently classified as a remedial stream because it does not meet state or
federal standards for water quality. Moreover, it is a major water supply
source for the region. Federal funding to help restore Village Creek is
generally available form three sources: the US Army Corps of Engineers,
FEMA, and EPA. Local match funds available for the federal grants will
be through stormwater fees. Council needs to continue seeking a Section
205 flood control study and its attendant benefit cost ratio. FEMA has a
hazard mitigation program that will fund acquisition of property that have
repetitive flood losses or are in the floodplain. EPA has section 319 water
quality improvement grants available to filter stormwater runoff or to
remove sources of pollution, i.e., removal of septic tanks in the floodplain.
A Section 206 Corps project for eco-restoration should also be pursued.
Agencies on which Kennedale could seek support include the TRA, City of
Arlington, and TRWD. The FEMA floodplain standards also need to be
applied to existing development in the Village Creek area, namely the
salvage yards.
2.2 Kennedale Parkway is physically attractive
2.2.1 Annexation activity
The city may wish to establish an annexation strategy with
potential negotiated exchanges or land-swaps with Arlington and
Fort Worth. The annexation could help clean-up the appearance
of Kennedale or secure additional properties for residential
growth. Among the areas to be considered:
A. Area around Hawk Steel
B. Swap the land containing the Key Branch area by trading
with Fort Worth for land in the Dick Price/Village Creek area
C. Salvage yard closure strategy with BOA (October 1 , 2019
target) and issuance of Special exception permits.
2.3 Sidewalks and landscaping are integral to the community
Construction of the TIP funded sidewalk is currently under design review
by TxDOT with an August bid letting target. Sidewalk construction will
begin in October 2014.
2.4 Trees and natural spaces are preserved
3.0 Kennedale has an outstanding parks system that includes
neighborhood parks, a comprehensive linear park system, and
recreational facilities located throughout town.
The city should develop a new park master plan (last updated in 2005). The plan
should include the restoration of Village Creek as a linear park that provides
excellent water quality and habitat, and is coordinated with the brownfields
program. Consideration should also be given to creating a parks, medians, and
facilities division within the public works department.
3.1 Hike and bike trails run throughout Kennedale and are connected to the
regional trail system
Design standards should be established and adopted within a bicycle and
pedestrian master plan that is coordinated and connected with Arlington.
4.0 Kennedale residents receive excellent municipal services with a
staff that is proactive and responsive to residents needs
Code compliance (codes and zoning) is focused on the following areas:
A. Kennedale parkway
B. Oak Crest
C. Danny Drive
D. Hudson Village Creek Road
E. Bloxom Park
F. Neighborhoods generally
4.1 The Kennedale municipal government is well governed
4.2 Residents and stakeholders feel safe at home and at work in Kennedale.
4.2.1 Fire and EMS, police, and animal control services are provided
promptly and skillfully
4.2.2 Residents enjoy a safe environment free from the threat of
natural, technological, or man made threats
Emergency management is provided through the Kennedale fire
department. Current focus or needs are:
A. Ground level radar subscription
B. Establishment of a functioning EOC
C. Improved internal operations radio communication
following the combined service with Mansfield.
4.3 Fiscal Resources are managed productively, responsibly, and ethically.
The staff will establish a plan to restore fund balance to be in compliance
with the 25% policy. Information technology will be funded sufficiently to
provide for needed server upgrades and the computer replacement
schedule.
4.4 Kennedale has a quality water, sewer, stormwater drainage, and solid
waste utility system
Focus will be on the implementation of a water/sewer master plan.
Among the policy decisions and/or improvements that must be resolved
are:
A. Use of the Key branch line to resolve future boundaries with Fort
Worth
B. Replacement construction of the sewer trunk line on North Road
C. investigation of the replacement or repairs to the sewer line on Dick
Price Road following inspection
D. Prepare for the required impact fee revision due on or before May
2016
E. Determine the long-term water supply source from Arlington or from
Fort Worth vis-a-vis groundwater. If Arlington is selected, it will
be necessary to secure land along Eden or Swiney-Hiett for the
connection point.
F. Provide for the necessary land and groundwater storage at T-3
G. Implement a water conservation strategy utilizing a rate based price
signal (Global information) and incorporate a planning model of lot
size to reduce water demand. Other strategies may include:
i. Require the use of plants and landscaping materials that use
less water (our current regulations encourage the use of
xeriscape plants, but do not require them)
ii. Consider adopting low-impact development (LID) standards.
LID is more about storm-water runoff than water conservation,
but it can also help to resupply groundwater here instead of
sending it downstream, which helps with water supply in the
long run
H. Revise the stormwater master plan to require ISWIM standards and
provide for street sweeping
I. Adopt curbside recycling program based on the KKB strategic plan
implementation. The KKB recommends the adoption of a pilot area
to test the support of a curbside recycling program
4.5 Residents and visitors receive fair treatment through the municipal court
system
4.6 Buildings are constructed and maintained in compliance with national
codes
The city should examine the condition of city facilities and consider
improvements or replacement as necessary:
A. The senior center is in poor shape and will require extensive
remodeling.
B. The police and fire buildings have been long discussed with
replacing them with a public safety building. Building maintenance
is need in the interim, especially the police station.
C. Public works service center has been added over the past several
years and thought is needed for a long-term facility.
D. City hall is generally in good shape but does need refurbishment
(air conditioner and balancing, paint, and carpet)
4.7 Kennedale city government is financially responsible and sustainable
Establish plan to restore fund balance to 25% policy. Establish funding
mechanism for maintenance of existing roadways, especially in older parts
of town (existing funding is not sufficient to keep all roads in good repair)
4.8 City staff maintains cooperative and collaborative working relationships
based on an Integrative work culture consistent with the core values of
integrity, accountability, teamwork, innovation, and commitment
Personnel have been dedicated to the city; however, the city is
experiencing turnover related to compensation. The city will need to focus
on the pay level and structure in order to keep employees. HR efforts are
based on:
A. Culture
B. Recruitment
C. Development
D. Retention
E. Pay and benefits
4.8.2 Intergovernmental relationships
The city council should focus on the achievement of long-term
policy objectives by maintaining strategic relationships with:
A. KISD
B. Tarrant County
C. City of Fort Worth
a. 20/820/287 interchange
b. Village Creek
c. ETJ swap
d.
D. City of Arlington
a. Water & sewer generally
b. Tierra Verde zoning
c. 287 widening
d. 20/820/287 interchange
e. Coordination of widening of Sublett, Joplin,
and Eden Roads
f. Sidewalk and trails coordination
g. Village Creek
E. City of Mansfield
a. Commuter rail line and coordination of joining
the "T"
b. Widening of Business 287 to assist in the
elimination of salvage yards
c. RTC seat to promote the 20/820/287
interchange
F. City of Forest Hill
G. Trinity River Authority
a. Village Creek
H. Tarrant Regional Water District
a. Village Creek
I. Involvement with cities within the TML region (especially
Crowley, Joshua, and Burleson)
5.0 Kennedale is a well planned community based on principles of a
connected city, economic prosperity, and a thriving community
The council should consider establishing a priority list and timing for rebuilding
unsafe intersections. Among the known intersections:
A. Little School Road & Pennsylvania Avenue (joint with Arlington)
B. Eden & Mansfield Cardinal Road
C. Sublett Road (and perhaps Mansfield Cardinal) & Kennedale Parkway
6.0 Kennedale is a connected city with a multi-modal transportation
system designed and maintained to reduce auto congestion,
increase accessibility, and accommodate pedestrians and
cyclists safely and comfortably.
The city needs to continue active representation on SETTP and the TRTC.
Council should consider a strategy to secure a seat on the RTC in order to
advocate for the 20/820/287 interchange improvement. Finally, the city needs to
coordinate with Mansfield and perhaps Forest Hill a strategy and timing to join
the "T" as a means to secure a commuter rail line and stop.
Establish a policy to interconnect streets/subdivision with an initial emphasis on:
A. Wildcat Way to Collett-Sublett
B. Harrison to Border
C. Glenbrook to Joplin
D. Glenview to Collett Sublett
Plan for the following road improvements:
A. Little Road extension to New Hope Road or Dick Price Road with bridge
over railroad
B. Establish a traffic access plan on Kennedale Parkway in order to
maximize access points based on TxDOT standards.
C. Prepare for potential turn back of Kennedale Parkway from TxDOT
Revise sidewalk and bike lane standards.
7.0 Kennedale is economically prosperous with an excellent
business climate to support light industrial, employment
centers, and distribution facilities which are compatible with the
Kennedale vision.
The KEDC is focused on the following means. The council should review and
determine if there is consensus on the KEDC's focus:
A. Assembly of land for resale along Kennedale Parkway
B. Bloxom Business Park development
C. Oak Crest development (including hotel)
D. TownCenter development and store mix
E. provision of facade and/or landscape grants
F. Improvement of entrance views into Kennedale
G. Establish dedicated funds for beautification
H. Improve appearance of Kennedale generally