Loading...
2015_04.07 KKB Packet C 9 XEEP KENNEDALE BEAUTIFUL KEEP KENNEDALE BEAUTIFUL COMMISSION AGENDA REGULAR MEETING April 7, 2015 CITY HALL CONFERENCE ROOM, 405 MUNICIPAL DRIVE REGULAR SESSION - 6:00 PM I. CALL TO ORDER II. ROLL CALL III. MINUTES APPROVAL A. Consider action to approve minutes for the March 2015 meeting IV.VISITOR/CITIZENS FORUM At this time, any person with business before the Keep Kennedale Beautiful Commission may speak to the Commission. All comments must be directed towards the Chair, rather than individual commissioners or staff. All speakers must limit their comments to subject matter relating to the commission. No formal action can be taken on these items. V. REGULAR ITEMS A. Discuss and approve action necessary for any of the following events: 1. San Jacinto Parade -April 17, 2015 at 7:00 p.m. 2. Brickworks Festival -April 17- 19 2. Butterfly Demonstration Garden - March 28, 2015 3. Don't Mess with Texas & Bird Sanctuary Clean-up- May 9, 2015 at 10:00 a.m. 4. Wildflower Planting at Sonora Park B. Review and discuss other possible projects for calendar year 2015 C. Discuss and consider action for an Adopt-A-Spot request VI. REPORTS/ANNOUNCEMENTS A. Texas A&M Forest Service has offered to provide 100 Trees to 100 Cities in honor of their 100th year anniversary in 2015. B. Certificate for Take Care of Texas VII.ADJOURNMENT In compliance with the Americans with Disabilities Act, the City of Kennedale will provide for reasonable accommodations for persons attending City Council meetings. This building is wheelchair accessible, and parking spaces for disabled citizens are available. Requests for sign interpreter services must be made forty-eight (48) hours prior to the meetings. Please contact the City Secretary at 817.985.2104 or (TDD) 1.800.735.2989 CERTIFICATION I certify that a copy of the April 7, 2015, Keep Kennedale Beautiful Commission agenda was posted on the City Hall bulletin board next to the main entrance of the City Hall building, 405 Municipal Drive, of the City of Kennedale, Texas, in a place convenient and readily accessible to the general public at all times and said agenda was posted at least 72 hours preceding the schedule time of said meeting,in accordance with Chapter 551 of the Texas Government Code. Kelly Coo r, KKB Staff Liaison % %60 C � KEEP KENNEDALE BEAUTIFUL Staff Report to the Commissioners Date:April 7, 2015 Agenda Item No: MINUTES APPROVAL-A. I. Subject: Consider action to approve minutes for the March 2015 meeting II. Originated by: Kelly Cooper, Director of Human Resources III.Summary: The minutes have been prepared by Board Secretary, Vickie Chandler and are ready for your approval. IV. Recommendation: Approve V. Attachments: 1. JKKB March Minutes 2015 IMarch 2015.docx Keep Kennedale Beautiful Regular Meeting March 10, 2015 I. Call to Order- 6:02 p.m. 11. FbII Call 1. Michael Chandler 2. Fred Winters 3. Laurie Sanders 4. Darlene Winters 5. Pam Breault 6. Wilda Turner 7. Vickie Chandler 8. HRDirector Kelly Cooper 111. Minutes Approval —Vickie will make a correction of the spelling of Laurie's name in the minutesfrom February meeting, Wilda motions, Laurie 2nds- Approved IV. Visitor Forum- None V. F;bgular Items— A. Sonora Park Wildflower Area- We will plant seeds on the Southside center of the pond around the bench and place Wildflower Area sign at eye level. B. San Jacinto Parade- April 17th Darlene and Pam will represent KKB in the Parade by decorating Darlene's4 wheeler and riding in the Parade. Wilda motions, Laurie 2nds-Approved. C Butterfly Garden Work Day— M arch 28th Wilda, Laurie, Pam and Darlene will meet at the garden on the 13th to determine what plants are needed. Public Works will bring remaining stones from their shop up to the garden. D. Bird Sanctuary Clean up- May 9th It was determined we would go up ahead of time and mark off areas for dean up, Agri-Life will come out and talk about evasive plants. Do Lunch at 12:00 and a program at 12:30. Laurie suggested using Frisbee's to serve lunch on instead of paper plates and then volunteers could play with them afterwards, Kelly will check on Frisbee prices. Laurie suggested reserving the pavilion for that day. E Wlda's Corner Adopt a 9pot application — Laurie motions, Pam 2nds- Approved F. KTB Conference—June 16th Wilda and Darlene will attend the conference for one day. M. Fbports/Announcements— Kelly would like to change April's meeting to April 7th due to Brickworks Festival on the 17th, Everyone agreed. VII. Meeting Adjourned —6:44 p.m. % %60 C � KEEP KENNEDALE BEAUTIFUL Staff Report to the Commissioners Date:April 7, 2015 Agenda Item No: REGULAR ITEMS-A. I. Subject: Discuss and approve action necessary for any of the following events: 1. San Jacinto Parade-April 17, 2015 at 7:00 p.m. 2. Brickworks Festival -April 17- 19 2. Butterfly Demonstration Garden - March 28, 2015 3. Don't Mess with Texas& Bird Sanctuary Clean-up - May 9, 2015 at 10:00 a.m. 4. Wildflower Planting at Sonora Park II. Originated by: Kelly Cooper, Director of Human Resources III.Summary: Discuss any necessary action and or planning that needs to take place for each of these events. Parade- Update from Pam and Darlene regarding the float. Brickworks Festival -Assist with Clean-up? Would need you on Sunday, April 19th at 4:00 p.m. -7:00 p.m. Demonstration Garden -Any additional plants needed; maybe some annuals for color? Don't Mess with Texas - Review Flyer Contact Boy Scouts Frisbee's are here Banner for Sonora? Maps Volunteer Waivers Wildflower Planting at Sonora Park- Update from Laurie Sanders IV. Recommendation: Approve V. Attachments: 1. May 9th Flyer jBird Flyer.docx 2. lClean Up Checklist ro Do list number 2.docx PARK & BIRD SANCTUARY -_ CLEAN-UP, SURVEY AND INVASIVE PLANTREMOVAL MAY 99 2015, 10:00 A.M. a 1:00 Polo MEET AT SONORA PARK PAVILION To Volunteer, Contact Kelly Cooper at 817-985-2106 or email keooper tyofkennedale.corms 10:00 a.m. - Check-in, team assignment and safety equipment 10:15 a.m. - Volunteer training (required for all volunteers) 10:45 a.m. - Grid assignment and off to work 12:00 p.m. - Lunch at Pavilion Live Animal Program presented by The Critterman Volunteers should wear: long pants, long sleeve shirts, gloves and sturdy shoes such as tennis shoes or work boots; bring equipment: Racks, shovel, clippers, etc. t �+ Keep Kennedale Bea utifu I Com m ission and Progressive Waste ` - IPA ' KENNEDALEv` A You're Here,Your Home XEEP KENNEDALE BEAUTIFUL '� ' " Don't Mess with Texas& 13ird Habitat Clean-up 1. (2) Coolersfrom Fire Department — Michael will pick-up the day of the event...should have ice ready to go. 2. Sam's: forwaterand otherfood items, napkins 3. Public Works— provide 2 wheel barrows; tractorand trailer; (1) employee to a ssist Provide two boxesof trash bags 4. Maps— (Rachel creating with 5-7 Teams) 5. Tools—clippers, racks, shovels, trash picks, first aid kit, 6. Camera 7. IESI — provide dumpster, carts, bags— need it weighed 8. Boy Scoutsset bird houses 9. Contact the Mayor 10. Fiyers& Banner 11. Contact Boy Scoutsto participate % %60 C � KEEP KENNEDALE BEAUTIFUL Staff Report to the Commissioners Date:April 7, 2015 Agenda Item No: REGULAR ITEMS- B. I. Subject: Review and discuss other possible projects for calendar year 2015 II. Originated by: Kelly Cooper, Director of Human Resources III.Summary: Below are several other projects that have been mentioned or completed by other affiliates and may be possible projects for KKB's consideration. Briefly, they are as follows: a. Holiday Decoration/Lighting Contest-We discussed this early this year but did not have time to plan. This may be an interesting project that could get the entire community involved and raise awareness about KKB. It is something that when started would need to be on-going each year. b. Recycling Tire Event- Larry Hoover has contracted with a company that will recycle tires for a small fee. It is possible that we could ask them to participate in the fall event as a way to keep tires out of our streams and park areas. There is a per tire cost, and we could manager the costs by only allowing this service for residential disposal, a minimum number per resident, and maybe only the first 50 cars. c. Windshield Litter Survey-We need to do another survey as we did last year. It doesn't take too long but does require a few people to drive the city and look at various locations to determine litter ratings. We can then compare these to last year's numbers and determine what we would like to do to mitigate. The Board should discuss whether there is interested in moving forward with any of these projects and if so a suggested timeline and budget should be considered. IV. Recommendation: None V. Attachments: 1. Community Windshield Survey lCommunity Windshield Survey.pdf 2. lCommunity Improvement Checklist lCommunity Improvement Checklist.pdf APPENDIX CCI1dIMUNITY WINDSHIELD SURVEY An effective analysis of the current situation in your community may include a "field inspection"or "windshield survey." Based on the Keep America Beautiful Litter Index and Litter/Solid Waste Evaluation, volunteers will review areas in the community for overall litter conditions.The survey is not scientifically based.An average is determined for each site based on 3-9 volunteer scores.The group should travel together so they are viewing the area under the same conditions. Rank each site based on • Excellent-no litter or minimal litter • Good-small amount of litter that could be collected by one person Fair-litter that would require and organized clean up • Poor-heavy litter that would require heavy equipment or a large scale clean up for the area Business Area: LOCATION EXCELLENT GOOD FAIR POOR Streets Sidewalks Vacant lots Driveways Parking lots Yards Alleys Loading docks Are trash receptacles? ( ) adequate ( ) inadequate ( ) covered ( ) overflowing Are dumpsters? ( ) screened from public streets ( ) visible to the public street ( ) clean ( ) overflowing Comments: Park Area: LOCATION EXCELLENT GOOD FAIR POOR Sidewalks around site Sidewalks within site Picnic Areas Playgrounds Parking lots Planted Areas Open Areas Loading docks Are trash receptacles? ( ) adequate ( ) inadequate ( ) covered ( ) overflowing Comments: KEEP TEXAS BEAUTIFUL AFFILIATE TRAINING MANUAL 29 APPENDIX i Residential Area: LOCATION EXCELLENT GOOD FAIR POOR Streets Sidewalks Vacant lots Driveways Parking lots Yards Alleys Are trash receptacles? ( ) adequate ( ) inadequate ( ) covered ( ) overflowing Are dumpsters? ( ) screened from public streets ( ) visible to the public street ( ) clean ( ) overflowing Are disposal areas? ( ) clean ( ) littered Comments: School Area: LOCATION EXCELLENT GOOD FAIR POOR Street Sidewalks Entrances Driveways Parking lots Yards Playgrounds Loading docks Are trash receptacles? ( ) adequate ( ) inadequate ( ) covered ( ) overflowing Are dumpsters? ( ) screened from public streets ( ) visible to the public street ( ) clean ( ) overflowing Comments: Shopping Center Area: LOCATION EXCELLENT GOOD FAIR POOR Streets Sidewalks Planted areas Driveways KEEP TEXAS BEAUTIFUL AFFILIATE TRAINING MANUAL 30 APPENDIX Parking lots Alleys/Disposal Area Loading docks Are trash receptacles? ( ) adequate ( ) inadequate ( ) covered ( ) overflowing Are dumpsters? ( ) screened from public streets ( ) visible to the public street ( ) clean ( ) overflowing Comments: Beach/Waterway Area: LOCATION EXCELLENT GOOD FAIR POOR Access roads Sidewalks/Paths Picnic Areas Parking lots Playgrounds Waterline Are trash receptacles? ( ) adequate ( ) inadequate ( ) covered ( ) overflowing Comments: Other Areas: LOCATION EXCELLENT GOOD FAIR POOR Are trash receptacles? ( ) adequate ( ) inadequate ( ) covered ( ) overflowing Are dumpsters? ( ) screened from public streets ( ) visible to the public street ( ) clean ( ) overflowing Comments: Right-of-ways (curb to front yard) From/To: SOURCE OF LITTER PERCENTAGE Improper waste putouts/set-outs Nearby food establishments Illegal dumping Motorists KEEP TEXAS BEAUTIFUL AFFILIATE TRAINING MANUAL 31 APPENDIX Pedestrians Uncovered vehicle Other: Are trash receptacles? ( ) adequate ( ) inadequate ( ) covered ( ) overflowing Comments: Streets (in street or on pavement) From/To: SOURCE OF LITTER PERCENTAGE Improper waste putouts/set-outs Nearby food establishments Illegal dumping Motorists Pedestrians Uncovered vehicle Other: Are trash receptacles? ( ) adequate ( ) inadequate ( ) covered ( ) overflowing Comments: Railroad Area From/To: SOURCE OF LITTER PERCENTAGE Improper waste putouts/set-outs Nearby food establishments Illegal dumping Motorists Pedestrians Uncovered vehicle Other: Are trash receptacles? ( ) adequate ( ) inadequate ( ) covered ( ) overflowing Comments: KEEP TEXAS BEAUTIFUL AFFILIATE TRAINING MANUAL 32 APPENDIX COMMUNITY BEFORE AND AFTER. EVALUATION The purpose of this survey is to obtain a will assist a community in determining needs numerical count that will indicate the need for and progress.A numerical count for each improvement in the community.A survey will neighborhood, business area, or other defined be taken and then compared to a second survey area should be indicated along with the date of completed after one year, or another time the survey. Record specific addresses on interval determined by the community. Like another sheet that may be provided to city "before" and "after" photographs,the survey officials or inspectors. Residential Survey Site(s): Business Survey Site(s): Park Survey Site(s): I i School Survey Site(s): Public Building Site(s): Population on Survey Date / / Population on Survey Date CATEGORY/LOCATION TOTAL# FIRST SECOND DIFFERENCE SITES SURVEY SURVEY IN NUMBER+/- SURVEYED DATE DATE HOMES Need of repair and/or painting Need to be removed OTHER BUILDINGS Need of repair and/or painting Need to be removed YARDS Acceptable, clean appearance In need of mowing In need of trash/debris removal FENCES Need repair Need to be removed STREETS AND SIDEWALKS Need weed control or mowing Need repair of street Need repair or leveling of sidewalk Need clean up of area KEEP TEXAS BEAUTIFUL AFFILIATE TRAINING MANUAL 33 APPENDIX PARKS, PLAYGROUNDS,TOURIST AREAS Need of repair or painting of equipment or structures Need mowing Needs trash/debris removal VACANT LOTS Total number Need mowing Need cleanup TREES Dead and need to be removed from public property Need dead branches removed or tree pruned on public property Dead and need to be removed from private property Need dead branches removed or tree pruned on private property BUSINESS BUILDINGS Need of repair or painting Need to be removed PUBLIC BUILDINGS Need of repair or painting Need to be removed SCHOOLS Landscaping satisfactory and well maintained Landscaping inadequate or not maintained CHURCHES Landscaping satisfactory and well maintained Landscaping inadequate or not maintained DISPOSAL AREAS In view of streets or highways Not in view of streets or highways OTHER SITES KEEP TEXAS BEAUTIFUL AFFILIATE TRAINING MANUAL 34 APPENDIX COMMUNITY EVALUATION REPORT ADDRESS MOWING TRASH REMOVAL STRUCTURE REMOVAL KEEP TEXAS BEAUTIFUL AFFILIATE TRAINING MANUAL 35 APPENDIX COMMUNITY IMPROVEMENT CHECKLIST Community: Contact: Date: Mark the applicable answer to each question with a "no" answer indicating a need for improvement. Blank lines in each section allow you to add specific questions of concern for your affiliate. IN GENERAL YES NO Do the entrances to the community create a favorable impression to visitors? Are the areas along the entrances free from objectionable views such as dilapidated structures, junked cars, dead trees, fences down, etc.? Is the general appearance of the city neat and clean? Would a visitor be attracted to become a resident or business owner in the community? STREETS/SIDEWALKS YES NO Overall, are the streets free of litter and debris? Residential streets Downtown streets Business areas Overall, are the sidewalks free of litter and debris? Residential sidewalks Downtown sidewalks Business sidewalks Are sidewalks smooth and free from hazards? PARKS, PLAYGROUNDS,TOURIST STOPS YES NO Are the parks maintained in a neat condition? Are the trees in the parks in healthy condition without dead limbs or disease? Are buildings painted and in good repair? Is equipment painted and in good repair? SCHOOLS AND CHURCH GROUNDS YES NO Is the landscaping at schools adequate? Is the landscaping at schools well-maintained? Does the maintenance at churches seta good example for the community? Are youth involved in planting and maintenance of the school rounds? BUSINESS AREAS YES NO Are the buildings well-maintained and painted? Are the windows clean? Is the area behind the buildings free of trash and debris? Is equipment and merchandise displayed in an orderly manner or screened from public view by a fence or other means? CEMETERIES YES NO Are the cemeteries well-maintained? Is the fence surrounding the cemetery in good condition and free of debris? KEEP TEXAS BEAUTIFUL AFFILIATE TRAINING MANUAL 27 APPENDIX Do the cemeteries have an adequate number of health trees? Homes/Neighborhoods Yes No Are the homes in good condition and painted? Are the yards well-maintained? Are yards free from trash and debris? Are there junked cars parked in driveways or otherwise visible from public streets? Vacant Lots Yes No Are vacant lots in business areas clean and free of weeds? Are vacant lots in business area maintained with no stacks of debris and/or junked vehicles? Are residential vacant lots mowed? Are residential vacant lots free of construction debris and other trash? Disposal Areas Yes No Are dumpsters screened from public streets? Are dum ster areas clean and free of stacked debris? Do business areas have defined disposal areas? Are residential alleys or disposal areas defined? Are business areas around disposal sites clean and free of debris? Are recycling areas clearly defined from waste disposal areas? i KEEP TEXAS BEAUTIFUL AFFILIATE TRAINING MANUAL 28 % %60 C � KEEP KENNEDALE BEAUTIFUL Staff Report to the Commissioners Date:April 7, 2015 Agenda Item No: REGULAR ITEMS-C. I. Subject: Discuss and consider action for an Adopt-A-Spot request II. Originated by: Kelly Cooper, Director of Human Resources III.Summary: Spilman Insurance Agency has requested to adopt a spot, however will need suggestions on possible locations. Her agency is interested in picking up trash weekly, weeding as needed and depending on the space may consider adding flowers,grass seed, etc. Staff recommends approval with discussion and recommendations for adoption locations. IV. Recommendation: Approve V. Attachments: % %60 C � KEEP KENNEDALE BEAUTIFUL Staff Report to the Commissioners Date:April 7, 2015 Agenda Item No: REPORTS/ANNOUNCEMENTS-A. I. Subject: Texas A&M Forest Service has offered to provide 100 Trees to 100 Cities in honor of their 100th year anniversary in 2015. II. Originated by: Kelly Cooper, Director of Human Resources III.Summary: Texas A&M Forest Service has offered to provide 100 Trees to 100 Cities in honor of their 100th year anniversary in 2015. 1 have placed us on the list for those trees. And requested they be delivered in November for Arbor Day. We will need to meet as the Tree Board and coordinate with Parks and Recreation for placement. IV. Recommendation: None V. Attachments: % %60 C � KEEP KENNEDALE BEAUTIFUL Staff Report to the Commissioners Date:April 7, 2015 Agenda Item No: REPORTS/ANNOUNCEMENTS- B. I. Subject: Certificate for Take Care of Texas II. Originated by: Kelly Cooper, Director of Human Resources III.Summary: Our beloved Laurie Sanders completed the items necessary for KKB to receive this certificate. We also have give away items that we can use to encourage our residents to take care of Texas. IV. Recommendation: None V. Attachments: 1. ake Care of Texas Certificate lCertificate Take Care Of Texas.pdf {� � '^ 4 -d. f a�S`Q 4/ J Er , l •�i R 4 - 7.. h { � 4 I , � �?l'V k4... �. rI•�. .a'4- .^/.•Wh.M1r ah�- ., 1✓r,�v ..r r X ..".� v;.tivl'.. v. .v. .. ..,.a. r ir.�':'; a .a4 . N. CERVIFI A'T OF itl \ ._,.,i loMM BE IT KNOWN THAT Keep l ennedale Beautiful HAS TAKEN A PLEDGE TO TAKE CARE 01' IrEXAS. QF Taca.s; ' � Take�are'Of�iexas.org CONNECT 'ITN Us. NEWS e-Ntewspetter Q 'rakeeareOlTexas @TakeCareOffx m .,.