2014_06.18 YAC Minutes ic
KENNEDALE
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KENNEDALE YOUTH ADVISORY COUNCIL
MINUTES
REGULAR MEETING
June 18, 2014
CITY HALL CONFERENCE ROOM, 405 MUNICIPAL DRIVE
REGULAR SESSION - 1:00 PM
I. CALL TO ORDER
Past Chair Ashley Luu called the meeting to order at 1:07PM.
II. ROLL CALL
Present: Ashley Luu, Emily Beck, Nadeya Patel, Nicholas (Cameron) Johnson, Danielle Quaye, Shelby
Flowers, Alison Villaire, Jillian Melbourne, Samantha Randolph
Absent: Morgan Biscoe (excused)
Staff Present: Amethyst Sloane, staff liaison
III. MINUTES APPROVAL
A. Consider approval of minutes from June 4, 2014 regular meeting.
Staff liaison Amethyst Sloane presented the minutes from the last meeting for approval.
Motion To approve the minutes as presented. Action Approve, Moved By Nicholas
(Cameron) Johnson, Seconded By Jillian Melbourne.
Motion Passed Unanimously
IV. REPORTS/ANNOUNCEMENTS
A. Discuss and practice the use of proper parliamentary procedures.
Mrs. Sloane presented the approved parliamentary procedures for the City of Kennedale. The YAC
discussed the procedures and asked questions as to proper meeting procedures.
B. Discuss other items as necessary.
Mrs. Sloane noted that the next regular meeting was scheduled for July 2, 2014 at 1:30PM. At the
next meeting the YAC will begin by taking a tour of a city facility (to be determined) and then
commence with the regular meeting.
The YAC held a discussion on a top priority project for the year: encouraging use of vacant public
space. The YAC discussed pursuing the possibility of using a vacant site in Kennedale for a volleyball
court. This project will be developed over the course of the year, with plans to approach Council with
ideas and recommendations in November or December of this year. Preliminary topics to explore
include location, cost, need, survey development, and project timeline. The YAC plans on assigning
405 Municipal Drive, Kennedale, TX 76060 1 Telephone: 817-985-2100 1 Fax: 817-478-7169
members to specific committees at the next meeting.
Mrs. Sloane handed out the attendance policy agreement to all members and asked that each
member sign the form, have a parent/guardian sign the form, and hand in completed copies at the next
meeting.
V. REGULAR ITEMS
A. Consider appointing a Chair for the 2014-2015 Youth Advisory Council.
Ashley Luu was nominated for the position and spoke to the group on behalf of her abilities. No other
members were nominated.
Motion To appoint Ashley Luu as the Chair for the 2014-2015 Youth Advisory Council. Action
Approve, Moved By Nicholas (Cameron)Johnson, Seconded By Jillian Melbourne.
Motion Passed Unanimously (8-0-1) (Ashley Luu abstained)
B. Consider appointing a Vice Chair for the 2014-2015 Youth Advisory Council.
Jillian Melbourne and Nadeya Patel were nominated for the position. Each member spoke to the
group. YAC members asked questions and stated opinions on each member's qualifications,
strengths, and weaknesses.
Positions were appointed by simple majority, candidates were voted on in order of their nomination.
Motion To appoint Jillian Melbourne as the Vice Chair for the 2014-2015 Youth Advisory
Council.
Ayes (4): Nicholas (Cameron)Johnson, Samantha Randolph, Ashley Luu, Alison Villaire
Motion: To appoint Nadeya Patel as the Vice Chair for the 2014-2015 Youth Advisory
Council.
Ayes (3): Emily Beck, Danielle Quaye, Shelby Flowers
Action: To appoint Jillian Melbourne as the Vice Chair for the 2014-2015 Youth Advisory
Council.
Motion Passed (4-3-2) (Jillian Melbourne and Nadeya Patel abstained)
C. Consider appointing a Secretary for the 2014-2015 Youth Advisory Council.
Samantha Randolph, Cameron Johnson, and Alison Villaire were nominated for the position. Each
member spoke to the group. YAC members asked questions and stated opinions on each member's
qualifications, strengths, and weaknesses.
Positions were appointed by simple majority, candidates were voted on in order of their nomination.
The first two votes were tied with 2 votes for each candidate. The YAC members went around the
table and discussed the candidates further and voted a third time, with the results as listed below.
Motion To appoint Samantha Randolph as the Secretary for the 2014-2015 Youth Advisory
Council.
Ayes (4): Emily Beck, Nadeya Patel, Danielle Quaye, Jillian Melbourne
Motion To appoint Cameron Johnson as the Secretary for the 2014-2015 Youth Advisory
Council.
Ayes (1): Ashley Luu
Motion To appoint Alison Villaire as the Secretary for the 2014-2015 Youth Advisory Council.
Ayes (1): Shelby Flowers
Action: To appoint Samatha Randolph as the Vice Chair for the 2014-2015 Youth Advisory
Council.
Motion Passed (4-2-3) (Samantha Randolph, Cameron Johnson, and Alison Villaire
abstained)
D. Consider appointing a Historian for the 2014-2015 Youth Advisory Council.
Danielle Quaye and Cameron Johnson were nominated for the position. Each member spoke to the
group. YAC members asked questions and stated opinions on each member's qualifications,
strengths, and weaknesses.
Motion To appoint Danielle Quaye as the Historian for the 2014-2015 Youth Advisory Council.
Ayes (4): Samantha Randolph, Emily Beck, Shelby Flowers, Nadeya Patel
Motion To appoint Cameron Johnson as the Historian for the 2014-2015 Youth Advisory
Council.
Ayes (3): Ashley Luu, Jillian Melbourne, Alison Villaire
Action: To appoint Danielle Quaye as the Historian for the 2014-2015 Youth Advisory
Council.
Motion Passed (4-3-2) (Danielle Quaye and Cameron Johnson abstained)
E. Discuss and consider options for a movie event.
The YAC held a discussion on a potential movie event for this summer. Members gave updated on
their assigned topics from the last meeting.
Emily Beck announced that her family would donate the use of an outdoor movie projector for the
event. Volunteers for the event would be provided by the National Honor Society and any other groups
whose members needed hours of community service during the summer. Nadeya Patel announced
that concession materials would be donated by her family. The YAC decided that due to electrical
needs and other factors TownCenter Park was the best location for this event.
The YAC noted that the best date and time to conduct this event would likely be Saturday, August 23,
2014 from approximately 7:OOPM to 10:OOPM.
Mrs. Sloane noted that many movie options were available through the city's licensing companies and
that a list would be provided at the next meeting. Movie cost depends on attendance and other factors
but is likely to range between $200.00 and $400.00.
Motion To hold a YAC-funded movie in TownCenter park on August 23rd, 2014. Action
Approve, Moved By Nicholas (Cameron) Johnson, Seconded By Shelby Flowers.
Motion Passed Unanimously
F. Discuss and consider authorizing the purchase of member t-shirts.
Mrs. Sloane noted that new T-shirts would be needed for all members of this year's YAC. She
suggested that the YAC allow for the purchase of such shirts.
Motion To authorizing the purchase of member t-shirts as presented. Action Approve, Moved
By Nicholas (Cameron) Johnson, Seconded By Shelby Flowers.
Motion Passed Unanimously
VI. ADJOURNMENT
Motion To adjourn. Action Adjourn, Moved By Nicholas (Cameron) Johnson, Seconded By. Shelby
Flowers.
Motion Passed Unanimously
The meeting was adjourned at 3:20PM.
APPROVED: ATTEST:
YAC Chair Board Secretary