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2014_12.18 PZ Minutes ic KENNEDALE Planning and Zoning Commission www.cityofkennedale.com KENNEDALE PLANNING & ZONING COMMISSION MINUTES REGULAR MEETING December 18, 2014 CITY HALL COUNCIL CHAMBERS,405 MUNICIPAL DRIVE WORK SESSION - 6:00 PM REGULAR SESSION - 7:00 PM I. CALL TO ORDER Mr. Harvey called the meeting to order at 6:04 P.M. II. ROLL CALL Commissioner Present Absent Ernest Harvey x Tom Pirtle x Harry Browne x Stephen Brim x Katie McFadden x Don Rawe x Carolyn Williamson x Alternates Billy Gilley x vacant A quorum was present Staff present: Rachel Roberts (city planner); Katherine Rountree (board secretary) 111. WORK SESSION A. Update on the Downtown Village project Ms. Roberts said the city will be holding a visual preference survey for the Downtown Village project on January 7, 2015 at 6:00 P.M. in the Community Center. She said the consultant will be visiting businesses to get their involvement, sending out letters to property owners, and posting the survey on the website. At the meeting, the community will view images and rate them accordingly to what they would like to have in that specific area. B. Discuss any item on the regular session agenda Ms. Roberts and Mr. Harvey went over several corrections in the proposed ordinance. The commission discussed the special function request in residential communities and existing entities that this will affect. C. Discuss any items to add to future agendas The commission did not have time to discuss this item. The work session ended at 7:04 P.M. IV. REGULAR SESSION V. CALL TO ORDER Mr. Harvey called the meeting to order at 7:04 P.M. VI. ROLL CALL Commissioner Present Absent Ernest Harvey x Tom Pirtle x Harry Browne x Stephen Brim x Katie McFadden x Don Rawe x Carolyn Williamson x Alternates Billy Gilley x vacant A quorum was present. Staff present: Rachel Roberts (city planner); Katherine Rountree (board secretary) VII. MINUTES APPROVAL A. Consider approval of minutes from 11.20.2014 Planning and Zoning Commission meeting Mr. Pirtle motioned to approve the minutes. The motion was seconded by Mr. Rawe and passed with all in favor except Mr. Harvey, who abstained from voting. VIII.VISITOR/CITIZENS FORUM No one registered to speak IX. REGULAR ITEMS A. Case PZ 14-10 Public hearing and consideration of Ordinance approval regarding a request by the City of Kennedale to amend Section 17-430(1) "Authorized Special Exceptions"and Section 17- 431 "Definitions"of Article VI "Zoning" of Chapter 17 "Planning and Land Development"of the Kennedale City Code to authorize the Board of Adjustment to grant special exceptions for special functions in single family residential districts. 1. Staff presentation Ms. Roberts said that she would like to make several existing and future uses compatible with the city code with suggested conditions. Mr. Harvey asked if City Council had any resolutions for existing properties. Ms. Roberts said that Council did not have any suggestions and that the property owners are willing to comply with conditions to stay in business. 2. Public hearing No one registered to speak. 3. Staff summary and recommendation Staff recommended approval with conditions. 4. Action by the Planning &Zoning Commission Mr. Pirtle motioned to move the case to next month with the following discussion points: (1) Number of events per year; (2) Better definition of who can use the property for personal use and what counts as a special event requiring a special exception and what does not; (3) Requirements for parking for special events; (4) Number of people permitted to attend an event; (5) Ensure suitable requirements for lighting, screening, and noise; (6) Consider using density in the area around the property as a basis for determining frequency of events and number of people who can attend; (7) Consider adding language to the ordinance that indicates special exception application will need to meet all TABC requirements if alcohol will be served at the event; (8) Consider adding language requiring that first special exception for granted for a maximum of one year, which later special exception to be permitted for longer time periods; (9) Clarify permitted hours of operation; (10)Consider requiring special events facility operator(home owner) to get a permit (no fee) for each special event, which would allow the City to keep track of how many events are held on a property. The motion was seconded by Ms. Williamson and passed with all in favor except Mr. Harvey, who abstained from voting. B. Case PZ 14-11 Public hearing and consideration of Ordinance approval regarding a request by the City of Kennedale to amend Section 17-421 "Schedule of uses and off-street parking requirements"of Article VI "Zoning"of Chapter 17 "Planning and Land Development"of the Kennedale City Code and Section 17-431 "Definitions"of Article VI "Zoning"of Chapter 17 "Planning and Land Development"of the Kennedale City Code. 1. Staff presentation Ms. Roberts gave an overview of the case and said that the proposed changes would affect future use of properties but would not eliminate any current uses. 2. Public hearing No one registered to speak. 3. Staff summary and recommendation Staff recommended approval. 4. Action by the Planning&Zoning Commission Mr. Pirtle motioned to approve as written. The motion was seconded by Mr. Rawe and passed with all in favor except Mr. Harvey, who abstained from voting. X. REPORTS/ANNOUNCEMENTS City Hall will be closed on December 24 and 25, 2014 for the Christmas holiday. XI. ADJOURNMENT Mr. Brim motioned to adjourn. The motion was seconded by Mr. Browne and passed with all in favor except Mr. Harvey, who abstained from voting. The meeting adjourned at 8:05 P.M.