2015_04.01 PRB Packet KENNEDALE
Parks and Recreation Board
www.cityofkennedale.com
PARKS & RECREATION ADVISORY BOARD
AGENDA
REGULAR MEETING
April 1, 2015
CITY HALL COUNCIL CHAMBERS, 405 MUNICIPAL DRIVE
REGULAR SESSION - 7:00 PM
I. CALL TO ORDER
II. ROLL CALL
III. MINUTES APPROVAL
A. No minutes to approve.
IV.VISITOR/CITIZENS FORUM
At this time, any person with business before the Parks and Recreation Advisory Board may speak to
the Board. All comments must be directed towards the Chair, rather than individual board members or
staff. All speakers must limit their comments to subject matter relating to the board. No formal action can
be taken on these items.
A. Kennedale Youth Association Representative to discuss Kennedale Youth Association Contract
with The City.
V. REGULAR ITEMS
A. Discuss and consider Kennedale Youth Association proposal.
VI. REPORTS/ANNOUNCEMENTS
A. Reports from City Staff
VII.ADJOURNMENT
In compliance with the Americans with Disabilities Act, the City of Kennedale will provide for reasonable
accommodations for persons attending City Council meetings. This building is wheelchair accessible, and
parking spaces for disabled citizens are available. Requests for sign interpreter services must be made
forty-eight (48) hours prior to the meetings. Please contact the City Secretary at 817.985.2104 or (TDD)
1.800.735.2989
CERTIFICATION
I certify that a copy of the April 1, 2015, Parks& Recreation Advisory Board agenda was posted on the City Hall bulletin board next
to the main entrance of the City Hall building, 405 Municipal Drive, of the City of Kennedale, Texas, in a place convenient and
readily accessible to the general public at all times and said agenda was posted at least 72 hours preceding the schedule time of
said meeting,in accordance with Chapter 551 of the Texas Government Code.
64Q9 96M�
Gloria Rangel, Board Secretary
KENNEDALE
Parks and Recreation Board Staff Report to the Board of Directors
www.c i tyo f I<e n n e d a l e.co m
Date:April 1, 2015
Agenda Item No: MINUTES APPROVAL-A.
I. Subject:
No minutes to approve.
II. Originated by:
Larry Hoover, Streets and Parks Supervisor
III.Summary:
IV. Recommendation:
None
V. Alternative Actions:
VI. Attachments:
KENNEDALE
Parks and Recreation Board Staff Report to the Board of Directors
www.c i tyo f I<e n n e d a l e.co m
Date:April 1, 2015
Agenda Item No:VISITOR/CITIZENS FORUM -A.
I. Subject:
Kennedale Youth Association Representative to discuss Kennedale Youth Association Contract with The City.
II. Originated by:
Larry Hoover, Streets and Parks Supervisor
III.Summary:
IV. Recommendation:
None
V. Alternative Actions:
VI. Attachments:
1. JKYA Contract KYA-FINAL.docx
KENNEDALE
Parks and Recreation Board Staff Report to the Board of Directors
www.c i tyo f I<e n n e d a l e.co m
Date:April 1, 2015
Agenda Item No: REGULAR ITEMS-A.
I. Subject:
Discuss and consider Kennedale Youth Association proposal.
II. Originated by:
Larry Hoover, Streets and Parks Supervisor
III.Summary:
The Kennedale Youth Association would like to discuss sub renting of ball fields to other outside associations.
IV. Recommendation:
Approve
V. Alternative Actions:
VI. Attachments:
1. 113all Field Rental Rules IRental Policy.pdf
aTY ma uw RENTAL Poucy
The following policy pertainsto all reservable facilities offered by the Qty of Kennedale. Policies specific
to a particular fadlity will be described as such at the end of this document.
The City of Kennedale reserves the right to change the rental rates, deposit amounts, rules, regulations,
and/or any verbiage of this policy at anytime and without notice.
The Qty of Kennedale shall have the right to schedule Qty events, programs, and/or activities at any
time,which will have priority over any and all private reservations.
1/All ON PROCESS& POLJ a ES FOR ALL CITY FACI LJ 11 ES
1. R-,servation requests can be made online or in person at the Library(316 W Third EI Kennedale TX
76060). R-,servation requests cannot betaken over the phone.
2. R-,servation requestswill be considered on afirst come,first served basis.
3. Reservations must be paid for in full no later than two(2) business days after a request is made.
R-,queststhat have not been paid for by the end of operating hours(as listed online)on the second
business day will be denied at that time. R-,servationswill not be confirmed until full payment has
been received.
4. When making your payment only cash or check can be accepted at the library facility. If you need to
pay by credit card,you will need to make that payment at Qty Hall (405 M unicipal Drive Kennedale
TX76060), at the Utility Billing service desk. Only credit cards are accepted at Qty Hall, no cash or
checks.
5. Payment must include the required deposit fee. The value of this fee may vary by facility.
Reservation requests for a date more than ninety(90)days in advance will not be accepted.
Reservation requestsfor recurring events will not beaccepted, unless specifically authorized bythe
Qty Manager.
6. Reservation requests must be made at least two(2) business days in advance. Reservation requests
for same-day reservations will not be accepted.
7. Reservation times must include anytime needed for setup and cleanup.
8. The renter must beat least 21 years of age.This will be verified by a form of official personal photo-
identification containingthe'rsm(16f birthday,such asavalid license.
9. The discountedlv�64 s■�rate available for some facilities will be applied to:
•
Penterswho livewithin the corporate boundaries of theatyof Kennedale; and
• Renterswho livewithin the boundaries of the Kennedale ISD
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10. In order to receive the discounted resident rate, proof of residency must be provided at the time of
payment. The renter will be required to supply one of the following documents:
• City of Kennedale water bill in their name for the indicated address; or
• Their valid Texas Crks'6f license reflecting the indicated address
GEV MAL EEBWAM ON POLJ a ES FOR ALL aTY FAa LJ11 E9
1. The renter must conduct all activities in a safe manner.Any activity that creates a nuisance such as
loud noise, or would promote unrest, cause civil strife, mob violence, and/or property damage is
strictly forbidden. Any request that would, in reasonable probability, cause any of the
aforementioned situations will not be accepted. Any requestor whose reservation has been denied
based on this policy shall have three(3)days to bring an appeal to the City Manager. The Qty
a A&4�'6f decision will be final.
2. All individuals under the age of 21 years must be supervised at all times or renter will be asked to
leave the premises and the event will be cancelled without a refund.
3. No renter will be allowed to conduct financial transactions as part of the use of the facility.
Therefore, no lotteries, auctions, games of chance drawings, raffles or any sale of merchandise,
unless specifically authorized by the Qty Manager prior to the submission of a request for
reservation.
4. Any forms of alcoholic beverages are strictly prohibited as in accordance with Qty Ordinance. Any
renter found to be in violation of this policy will be asked to leave the premises and the event will be
cancelled without a refund.
5. Any and all emergend es t hat occur during a reservation should be reported to 9-1-1 immediately.
CLEAN U P/DAM AGE DB309 T POLJ a ES FOR ALL FAa LJ11 E9
1. Qeanup of the faci lity is the responsibility of the renter.The fad Iity will be inspected by designated
staff following the event and must be found in the same condition, or better,than before the rental
took place. If dean-up is not completed to an appropriate standard,to be determined by the
inspector,the rental deposit will be forfeited.
2. The renter assumes all responsibility for any and all damage done to the facility.Any cost of repair
or replacement related to damage of the property will be the responsibility of the renter.The renter
will be charged for the total cost of the repair and/or replacement based on the assessment of any
damages or violations of any rules. The deposit will be forfeited to pay the extent of the damages. If
the damage cost is less than the deposit amount,the difference will be refunded bade to the
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applicant. If the damage cost is greater than the deposit amount,the applicant will be responsible
for paying the difference and will be subject to prevention of future rentals. It will be at the
discretion of the Qty Manager to deny future rentalsfrom an individual or group that is responsible
for previous damagesto any facility.
3. Allow 15 days after the event date to receive the refunded deposit, or a portion thereof.
CAN CELATI ON/CHANGE POLICY FOR ALL FAa LJ 11 ES
1. All cancellations must be made at least two days prior to the date of the rental in order to get a full
refund. Feeswill be forfeited if not done in thistime.
2. Outdoor activities/facilities are subject to inclement weather. The Qty of Kennedale cannot take
responsibility for the weather with regard to this type of facility. It is the'rtm&6e responsibility to
contact the city the next business day after a rain out to reschedule within one week. Full refunds
may be issued due to poor weather conditions if notification is provided in the above manner.
FAa LJTY SPEq R C POLJ a ES
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1. Availability for reservations:
MONDAY not available
TUESIDAY 8:00 AM 10:00 PM
WEDNESDAY 8:00 AM 10:00 PM
THURSDAY 8:00 AM 10:00 PM
FR DAY 8:00 AM 11:59 PM
SATURDAY 8:00 AM 11:59 PM
SJNDAY not available
2. Rental rates and deposit rates are listed in the I'-Of S�hedule of Fees,which can be viewed here:
• S�hedule of Fees(link to a PDF); or
• Qty of Kennedale Municipal Code(Chapter 2, Article 1, Section 2-3)
3. All reservations must begin at a time during normal library hours when library staff is available. If a
reservation is scheduled to end after the library is dosed, library staff will instruct renters on the
procedure to dose up the building. No keys will be available to give to the public.
4. The renter can gain access to the building no more than 10 minutes prior to the scheduled
reservation and must vacate the building promptly at the end of the reservation time. Rease ensure
that you allow for setup and cleanup time when making your reservation.
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5. Decorations are allowed in the Community Center but are limited to those that do not cause
damage to the walls,doors, ceiling(including sprinkler heads), furniture,and fixtures of the facility.
Under no circumstances will anything be hung on/or attached to walls, doors, sprinklers or light
fixtures. Any renter found to be in violation of this policy will forfeit their refund.
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1. Availability for reservations:
M ON DAY 6:00 AM 10:00 PM
TUESDAY 6:00 AM 10:00 PM
WEDNESDAY 6:00 AM 10:00 PM
THUFIDAY 6:00 AM 10:00 PM
FR DAY 6:00 AM 10:00 PM
SATURDAY 6:00 AM 10:00 PM
SUNDAY 6:00 AM 10:00 PM
2. Fbntal rates and deposit rates are listed in the OQf Schedule of Fees,which can be viewed here:
• Schedule of Fees(Ii nk to a PDF); or
• City of Kennedale Municipal Code(Chapter 2,Article 1, Scction 2-3)
3. Parking is permitted in designated parking areas only.
4. The Splash Pad is not available to reserve, however, if your reservation occurs during a time when
the Splash Pad is operating, please feel free to use the facility with the public.
1. Availability for reservations:
MONDAY 6:00 AM 10:00 PM
TUESDAY 6:00 AM 10:00 PM
WEDNESDAY 6:00 AM 10:00 PM
THURDAY 6:00 AM 10:00 PM
FRIDAY 6:00 AM 10:00 PM
SATURDAY 6:00 AM 10:00 PM
SUNDAY 6:00 AM 10:00 PM
2. Fbntal rates and deposit rates are listed in the Oof Schedule of Fees,which can be viewed here:
• Schedule of Fees(link to a PDF); or
• City of Kennedale Municipal Code(Chapter 2,Article 1, Scction 2-3)
3. Ballfield lights are not available at this time.
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4. Parking is permitted in designated parking areas only.
5. Fbnter may perform maintenance to Ballfields such as dragging or striping in preparation of use.
6. Ranter is responsible for providing their own equipment. Bases and other equipment are not
provided or available.
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KENNEDALE
Parks and Recreation Board Staff Report to the Board of Directors
www.c i tyo f I<e n n e d a l e.co m
Date:April 1, 2015
Agenda Item No: REPORTS/ANNOUNCEMENTS-A.
I. Subject:
Reports from City Staff
II. Originated by:
Larry Hoover, Streets and Parks Supervisor
III.Summary:
IV. Recommendation:
None
V. Alternative Actions:
VI. Attachments: