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08.05.2009 PRB PacketNOTICE OF MEETING KENNE ®ALE DARK SOAKS KENNE ®ALE, TEXAS Notice is hereby given that a a Workshop, Public Hearing, 0 Special Meeting, and /or I Regular Meeting will be held by the Park Board of the City of Kennedale, Texas at 7:00 p.m., on the 5th day of August 2009, in the Council Chambers at 405 Municipal Drive, Kennedale, Texas at which time the following subjects will be discussed to wit: (SEE ATTACHED AGENDA) Dated this the 31St day of July 2000. By: David beaver, Chairman I, the undersigned authority, do hereby certify that the above Notice of Meeting for the Parr Board of the City of Kennedale, Texas is a true and correct copy of said Notice and that I posted a true and correct copy of said Notice on the bulletin board of City Hall of said City in Kennedale, Texas, a place convenient and readily accessible to the general public at all times, and said Notice was posted on July 31St, 2019 at 4:60 p.m., and remained so posted continuously for at least 72 hours preceding the scheduled time of said Meeting. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services such as interpreters for persons who are deaf or hearing impaired, readers, large print, are requested to contact the undersigned at (817) 985 -21 65 five (5) work days prior to the meeting so that appropriate arrangements can be made. Dated this the 31St day of July 2009. Celeste Rrawn Vark board Se AGENDA DARK BOARD REGULAR MEETING -August 5, 2000 KENNE ®ALE MUNICIPAL BUILDING - 405 MUNICIPAL DRIVE COUNCIL CHAMBERS REGULAR MEETING - 7:00 P.M. Call to order Roll Call A. Visitors /Citizen Forum At this time, any person with business before the Park Board not scheduled on the Agenda may speak to the Commission, provided that a "Speaker's Request Form" has been completed and submitted to the Park Board Secretary prior to the start of the meeting. All comments must be directed towards the Chairman, rather than individual members or staff. All speakers must limit their comments to the subject matter as listed on the "Speaker's Request Form." No formal action can be taken on these items. B. Regular Items 1. Approval of minutes dated July 1, 2009 2. Review Council approved copy of the TownCenter Park Pavilion Rental Policy 3. Discuss plans for updating the Park Master Plan 4. Review and consider a suggestion from a Kennedale citizen regarding the no bicycles signs in TownCenter Park. 5. Verbal update up to the minute on the land acquisition for Sonora Park C. Adjournment MINUTES PARK BOARD REGULAR MEETING -JULY 1, 2009 KENNEDALE MUNICIPAL BUILDING - 405 MUNICIPAL DR. COUNCIL CHAMBERS REGULAR MEETING - 7:00 PM Chairman Deaver called the meeting to order at 7:00 p.m. Members Present: Michael Chandler, David Smith, Elizabeth Carrington, Donna Gerron and Larry Summers Members Absent: David Deaver and Greg Long Staff Present: Larry Hoover, Street/Park Supervisor, Celeste Brown, Park Board Secretary A. VISITORS /CITIZENS FORUM No one wished to speak. C. REGULAR ITEMS 1. Larry Summers was asked to be a voting member due to a regular voting member being absent. 2. Mr. Hoover introduced the re- appointed and newly appointed members of the Parks and Recreation Board. Re- appointed regular voting members are: David Deaver, Michael Chandler, David Smith, Donna Gerron and Elizabeth Carrington. Newly appointed alternate member is Larry Summers. Mike Bevill was not re- appointed to the board. 3. Approval of Minutes dated June 3, 2009. David Smith made a motion to approve the minutes seconded by Elizabeth Carrington. Motion passed unanimously. 4. Discuss and consider skate park options. Larry Hoover presented the board with the same information from the American Ramp Company that was presented to the board at the previous meeting. A discussion ensued between staff and board members. Mr. Hoover suggested holding off on this until the Park master Plan has been updated and the Sonora Park Expansion is done. Board members agreed. 5. Discuss and consider Pavilion Rental Policy. Mr. Hoover presented the board with the updated Pavilion Rental Policy for TownCenter Park. A brief discussion ensued. David Smith made a motion to approve the policy with one addition and was seconded by Elizabeth Carrington. Motion passed unanimously to forward to Council for final approval. 6. Financial Report Mr. Hoover provided the board with a brief summary of the financial report. 7. Review an apology letter to be given to Nan Edwards on behalf of the City and Parks and Recreation Board. A discussion regarding the letter ensued between Mr. Hoover and the board. Elizabeth Carrington made a motion to approve the letter with a few minor changes and forward to Council for approval. Motion was seconded by David Smith. Motion passed unanimously. C. ADJOURNMENT Vice Chairman Michael Chandler adjourned the meeting at 8:35 pm David Deaver Park Board Chairman ATTEST: Celeste Brown Park Board Secretary Date: August 5, 2009 Agenda Item No: B -2 Subject: Review council approved copy of the TownCenter Park Pavilion Rental Policy Originated by: Celeste Brown, Park Board Secretary Summary: Included in your packet is a copy of the council approved TownCenter Park pavilion rental policy. One addition was made and is highlighted in Yellow. One policy was deleted until legal counsel reviews the legality of the item. This item will be added if legal counsel ok's it. Disposition by Park Board: TownCenter Park Plaza Pavilion Rental Policies 1. Park hours will be from 6 a.m. - 10:00 p.m. seven days a week. 2. Pavilion rentals will be in one (2) hour increments with the following fees: Residents $50.00 refundable deposit 2 hours - $35.00 4 hours - $65.00 6 hours - $90.00 8 hours - $115.00 Non - residents $50.00 refundable deposit 2 hours - $135.00 4 hours - $165.00 6 hours - $190.00 8 hours - $215.00 3. City of Kennedale shall have the right to schedule City events, and all City programs /activities will have priority over any and all reservations. 4. The renter must conduct all activities in a safe manner. Any activity that creates a nuisance such as loud noise is strictly forbidden. Any cost of repair to damage of the property will be the responsibility of the renter. (added verbiage) 5. The clean -up of the pavilion area is the responsibility of the renter(s). If clean -up is not done, the rental deposit will be forfeited. 6. The renter must be 18 years of age or older. The renter must present a current Texas drivers license. 7. Proof of residency will be required to obtain the resident discount rate, and will be determined by a current water bill. 8. Reservations will be considered on a first come first serve basis. 9. All rental reservation fees must be paid in full prior to the requested date of activity. Reservations are not confirmed until the fees have been collected. 10. Any forms of alcoholic beverages are strictly prohibited as in accordance with City Ordinance. 11. Rental of the Pavilion can not be used to conduct meetings, or gatherings whose primary purpose is to advocate, support, advance, endorse, organize, or otherwise promote a political candidate, party organization, issue or other political matter. ( waiting on approval) Cancellation /Change Policy 1. All cancellations must be made at least two days prior to the date of the rental in order to get a full refund. Fees will be forfeited if not done in this time. 2. Outdoor activities are subject to inclement weather. The Parks & Recreation Department cannot take responsibility for the weather. It is the renter's responsibility to contact the Park facility Coordinator the next business day after a rain out to reschedule within one week. Full refunds may be issued due to poor weather conditions. Date: August 5, 2009 Agenda Item No: 9-3 Subject: Discuss plans for updating the Park Master Plan Originated by: Celeste Brown, Park Board Secretary Summary: As discussed in the previous meeting, the city will soon start updating the Park Master Plan. Staff is working on getting a group of UTA students to assist us in this process. Please look through a copy of the plan and see what information you believe needs be included in the Plan. If you do not have a copy of the plan, please let Celeste know and she will get a copy to you. Disposition by Park Board: Date: August 5, 2009 Agenda Item No: B -4 Subject: Review and consider a suggestion submitted by a Kennedale resident regarding the no bicycle sign in TownCenter Park. Originated by: Celeste Brown, Park Board Secretary Summary: Attached is a copy of a letter that was submitted to the Kennedale Action Team by a Kennedale resident. In the letter the citizen suggests changing the signs we have located throughout the park. Staff suggests possible changing the verbiage of the signs. Disposition by Park Board: Suggestions /Comments From: Mariam Kazemi 817 -563 -5898 513 Coker Valley Drive Kennedale, TX 76060 Dated: June 17, 2009 I am a two year resident of Kennedale. I love living in this area and I especially appreciate the city's efforts in making the TownCenter Park. The sign put up recently regarding NO Bicycles bothers me because we used to bring our children here in the evenings to ride their bicycles while we walked. Several Kennedale residents did the same with their children. If you could paint a divider in the walkway, Y2 for walking and Y2 for biking and revise the sign to say No bikes or skating without the supervision of an adult" that would benefit both the walkers and other members of the community. Again the park is excellent for us all. Thank you, Mariam Kazemi J y l °.tea e3 3 J �3 CJ Date: August 5, 2009 Agenda Item No: B -5 Subject: Verbal update regarding the land acquisition for Sonora Park expansion Originated by: Celeste Brown, Park Board Secretary Summary: Staff will provide board with up to the minute details on the acquisition of land for the Sonora Park Expansion. Letters have been sent out to residents informing them of this acquisition process. Disposition by Park Board: AGENDA PARK BOARD REGULAR MEETING -August 5, 2109, 2989 KENNE ®ALE MUNICIPAL BUILDING - 465 MUNICIPAL DR. COUNCIL CHAMBERS REGULAR MEETING - 7:01 PM CALL TO OlqDER - ROLL CALL -- ? C Regular Voting members Chairman - Favid Deaver Vice Chairman- Michael Chandler David Smith ` Donna Gerron Elizabeth Carrington Alternates Larry Summers Greg Long f . A. VISITORS /CITIZENS FORUM At this time, any person with business before the Park Board not scheduled on the Agenda may speak to the Commission, provided that a "Speaker's Request Form" has been completed and submitted to the Park Board Secretary prior to the start of the meeting. All comments must be directed towards the Chairman, rather than individual members or staff. All speakers must limit their comments to the subject matter as listed on the "Speaker's Request Form." No formal action can be taken on these items. B. REGULAR ITEMS 1. Approval of minutes dated July 1, 2009 2. Review Council approved copy of the TownCenter Bark Pavilion Rental Policy 3. Discuss plans for updating the Park Master Plan 4. Review and consider a suggestion from a Kennedale resident regarding the no bicycles signs in TownCenter Park 5. Verbal update up to the minute on the land acquisition for Sonora lurk Expansion ®. ADJOURNMENT - e!, e�