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06.03.2009 PRB PacketNOTICE OF MEETING KENNEDALE PARK BOARD KENNEDALE, TEXAS Notice is,.hereby given that a ❑ Workshop, ❑ Public Hearing, ❑ Special Meeting, and /or N Regular Meeting will be held by the Park Board of the City of Kennedale, Texas at 7 :00 p.m., on the 3`d day of June 2009, in the Council Chambers at 405 Municipal Drive, Kennedale, Texas at which time the following subjects will be discussed to wit: AGENDA � (SEE ATTACHED AGENDA) Dated this the 291h day of May 2009. By: David Deaver, Chairman I, the undersigned authority, do hereby certify that the above Notice of Meeting for the Park Board of the City of Kennedale, Texas is a true and correct copy of said Notice and that I posted a true and correct copy of said Notice on the bulletin board of City Hall of said City in Kennedale, Texas, a place convenient and readily accessible to the general public at all times, and said Notice was posted on May 29, 2009 at 3:15 p.m., and remained so posted continuously for at least 72 hours preceding the scheduled time of said Meeting. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services such as interpreters for persons who are deaf or hearing impaired, readers, large print, are requested to contact the undersigned at (817) 985 -2105 five (5) work days prior to the meeting so that appropriate arrangements can be made. Dated this the 29th day of May 2009. Byl�' Celeste Brown Park Board Secretary AGENDA PARK BOARD REGULAR MEETING -June 3, 2009 KENNEDALE MUNICIPAL BUILDING - 405 MUNICIPAL DRIVE COUNCIL CHAMBERS REGULAR MEETING - 7:00 P.M. Call to order Roll Call A. Visitors /Citizen Forum At this time, any person with business before the Park Board not scheduled on the Agenda may speak to the Commission, provided that a "Speaker's Request Form" has been completed and submitted to the Park Board Secretary prior to the start of the meeting. All comments must be directed towards the Chairman, rather than individual members or staff. All speakers must limit their comments to the subject matter as listed on the "Speaker's Request Form." No formal action can be taken on these items. B. Regular Items 1. Approval of Minutes dated May 6, 2009 2. Discuss and consider Skate Park Options 3. Update of Sonora Park Grant Activities 4. Discuss and consider Pavilion Rental Policy 5. Discuss updating the Park Master Plan 6. Financial Report 7. Council will discuss in their June meeting the Veteran's Memorial Plaque Policy C. Adjournment MINUTES PARK BOARD REGULAR MEETING - MAY 6, 2009 KENNEDALE MUNICIPAL BUILDING - 405 MUNICIPAL DR. COUNCIL CHAMBERS REGULAR MEETING - 7:00 PM Vice Chair Michael Chandler call the meeting to order at 7:00 p.m. Members present: Michael Chandler, Donna Gerron, David Smith, and Elizabeth Carrington Members absent: Mitch Blan and Greg Long, David Deaver, and Mike Bevil[, Staff Present: Larry Hoover, Street/Park Supervisor, Celeste Brown, Park Board Secretary A. VISITORS /CITIZENS FORUM No one wished to speak. C. REGULAR ITEMS 1. Approval of Minutes dated April 1, 2009. Liz Carrington made a motion to approve minutes dated April 1, 2009 and seconded by David Smith. Motion passed unanimously. 2. Discuss and consider establishing guidelines, cost and rules for renting the pavilion in TownCenter Park Plaza. Larry Hoover presented the board with some samples of rules and guidelines from various cities in the Metroplex. He then suggested that board members take some time to read them over and give the members that were not present a chance to read over them. David Smith made a motion to table this discussion until the June meeting. Liza Carrington seconded the motion. Motion passed unanimously. 3. Open discussion between staff and board members on any park issues and future agenda items. Michael Chandler brought up possibly having a skate park built in TownCenter. A discussion ensued between board members and Mr. Hoover regarding this. Liz Carrington suggested us possible having a recycling program for the City Parks and a brief discussion ensued. 4. Verbal update on City Parks and events. Mr. Hoover provided the Board with an update on the Kid Fish event and the success of that event. A brief discussion ensued. 5. Discuss and consider double sized plaques and pricing for the Veteran's memorial. Mr. Summers with Affordable Monuments and Caskets informed board members that he is in the process of redoing the two double sized plaques so that all plaques are the same 12 size granite plaque. Donna Gerron made a motion to approve this being done and Ws seconded by Liz Carrington. Motion passed unanimously. 6. Financial report David Smith made a motion to approve the format of the financial report and was seconded by Liz Carrington. Motion passed unanimously. C. ADJOURNMENT Vice Chairman Michael Chandler adjourned the meeting at 7:50 pm David Deaver Park Board Chairman ATTEST: Celeste Brown Park Board Secretary 601 McKinley Joplin; MO 64801 Toll -free 877 -RAMP -778 Local 417- 206 -6816 Fax 417 - 206 -6888 sales @americanrampcompany.com FUNDING A SKATE PARK Why a skate park? 3 MM Skateboarding is found to be one of the fastest growing sports in the US. Today, more than 11 million skateboards are ready for use throughout the United States as skateboarding enjoys continued popularity with young people around the world. Skating is currently the 6th largest sport and is ranked 3rd among those ages 6 -18. American sports data estimates some 9.3 million skateboards take to USA streets and skate ramps at least twice a week. Skaters are talented athletes deserving the same treatment that youth who play other sports receive. Building a skateboard park is no different than building a basketball court or baseball field. It's about fulfilling the recreational needs of the kids. Studies show that skateboarding injuries are lower than that of other youth oriented sports. There has never been a better time to give the community what it wants and build a skatepark. Creating interest / showing support *Start with the skaters, gather signature of skaters proving the need for a skatepark. *Form a committee using the signatures of skaters and the list of interested business owners. *Create a mission statement "Keep the kids off the streets and into a safer environment." *Gather information such as design, pricing and prospective location for determining cost. *Build a list of interested business. (Skate shops) Grants available A basic Internet search for Park and Recreation Grants will show over 250,000 links to examples of grants or available grants in your area. Here are a few of the more common grants available. Tony Hawk Grant - www.tonyhawkfoundatio" To promote and provide funds for high - quality public skateboard parks throughout the United States, professional skateboarder Tony Hawk established the charitable, non - profit Tony Hawk Foundation. OSLAND (Open Space Land Acquisition & Development Fund) (Illinois): The Open Space Land Acquisition & Development Fund is a grant program, which provides funds to local governments to acquire land for parks /forest preserves and to pay for recreational facilities. To date, this fund has provided a total of $168 million in matching grants to local park districts, forest preserve districts, cities, and villages across the state. The Natural Areas Acquisition Fund is used by the Illinois Department of Natural Resources for the acquisition, preservation, and stewardship of natural areas - including habitat for endangered and threatened species, high quality natural communities, wetlands, and other areas with unique natural qualities. NAAF has enabled IDNR to acquire over 17,550 acres of high quality lands and pays for the staffing of the Natural Heritage programs at both IDNR and the Illinois Nature Preserves Commission. Date: June 3, 2009 Agenda Item No: B -2 Subject: Discuss and consider Skate Park options Originated by: Celeste Brown, Park Board Secretary Summary: Staff has included in your packet information from the American Ramp Company, a skate ark design company so that we may begin discussing what type, size, and number of skate park equipment or skate park areas that would fit Kennedale. Staff doesn't anticipate a decision tonight but would like to start the information gathering and general discussion to develop a plan. Disposition by Park Board: 601 McKinley Joplin, MO 64801 Toll -free 877 -RAMP -778 Local 417- 206 -6816 Fax 417- 206 -6888 sales @americanrampcompany.com Community development block grant (cdbg) entitlement communities' program - www .hud.gov /proodesc /cdbgent.cfm � f CDBG provides eligible metropolitan cities and urban counties (called "entitlement communities ") with annual direct grants that they can use to revitalize neighborhoods, expand affordable housing and economic opportunities, and /or improve community facilities and services, principally to benefit low- and moderate - income persons. Urban Park and Recreation Recovery (UPARR) grants - www.nps.gov /uprr This grant will provide capital funding to renovate or redesign existing close -to -home recreation areas and facilities that are located in economically distressed urban areas. Fundraising A good fund raising campaign starts with a good plan. Have a design, price range, proposed location, and estimated time frame to maximize the effectiveness of your efforts. It is helpful to have a positive mission statement prepared, such as: "Keep the kids off the street and into a safer environment ". American Ramp Company can supply you with the information on each of these to help you get started on your future skatepark project. The following is a list of ARC customers who were required to fund their skatepark project without the use of conventional methods. Aurora, MO - The skatepark committee leader formed a non - profit organization and started a campaign of "if we build it, would you support it" fund drive. Several local businesses and individuals donated time and money to help offset costs of a skatepark. A few examples of donations were movie passes, tanning sessions, misc. gift certificates. The local radio station then auctioned each of items off on the air to support the skatepark project. Bartlesville, AR - Lyon Foundation matching grant in addition to a'/ cent capital improvement tax. Warrensburg, M® - Enterprise Rent -a -Car donated money towards skatepark project. Nevada, M® - City received money via 3 -M in lieu of taxes to go toward the skatepark project. They also passed a'/ cent park & recreation tax to help fund outdoor activities. Cape Girardeau, MO - Skatepark was funded through a donation from the Cape Girardeau Evening Optimists Club. Arnold, MO - The local Jaycees will fund Skatepark through a donation. Jackson, MO - Evening Optimists club is discussing the idea of funding the cities skatepark project. Non City Specific - Bingo hall donated a night's worth of proceeds to go towards the skatepark fund. Companies that specialize in insuring skate parks A lot of existing municipal policies will cover skate parks'at minimal or no increase to current premium. Call your provider first. If they are unable to do it, see ifthey recommend anyone. If you still don't have r 601 McKinley Joplin, MO 64801 Toll -free 877 -RAMP -778 Local 417 - 206 -6816 Fax 417 - 206 -6888 sales @americanrampcompany.com any luck, try these companies out. Several thousand communities have worked through this issue... don't give up! Cities Security Corporation Patrick O'Conner Cities Security Corporation 135 N. Pennsylvania Indianapolis, IN US 46204 phone: 1 (800) 800 2489 Assoc. of Bay Area Pooled Liability Network Assoc. of Bay Area Pooled Liability Network CA US phone: 1 (510) 464 4900 Assoc. of Washington Cities Risk Management An insurance possibility exclusively for municipalities in Washington State. Brenda Mingo Assoc. of Washington Cities Risk Management 1076 Franklin Street SE Olympia, WA US 98501 email: brendamO- AWCNet.orq phone: 1 (360) 753 4137 Int. Special Events & Rec. Assoc. Int. Special Events & Rec. Assoc. PO Box 526148 Salt Lake City, UT US 84152 phone: 1 (800) 321 1493 fax: 1 (801) 942 8895 Washington Cities Insurance Authority Skateboarding Insurance information directed at city governments, especially in Washington state. WA US www.mrsc.org/ subjects /planning /sktdocs.aspx ?r =1 What to do next Location: *Is sound going to be an issue? *Is the proposed location going to be conducive for a positive environment? *Is the proposed location going to be an area of accessibility for kids and authorities? *Is a water sources, bathroom, and emergency call button and phone service going to be available? Ordering equipment Organizing the process A through Z *Site preparations *Ordering equipment *After Park is complete do a walk through to insure satisfaction. 601 McKinley Joplin, MO 64801 Toll -free 877 -RAMP -778 Local 417- 206 -6816 Fax 417 - 206 -6888 sales @americanrampcompany.com Organizing the grand opening *Expect calls from your skatepark manufacture to set up grand opening. *Put a press release together thanking your donators. *Call your distributors of media (radio, newspaper) to get them your press release Information about the event date and time. Continued fundraising *Schedule a time to contact your last year's donators. *Release your new phase II design with a list of names of last year's donators. *Confirm your members of your skatepark committee. *Contact your media source (radio, newspaper) to give them your press release on all positive results of your last year's skatepark campaign. E U�r+lOrz American Ramp Company 601 McKinley Joplin, MO 64801 Toll Free: 877.RAMP.778 Local: 417.206.6816 Fax: 417.206.6888 info@americanrampcompany.com www.americanrampcompany.com Date: June 3, 2009 Agenda Item No: B -4 Subject: Discuss and consider Pavilion Rental Policy Originated by: Celeste Brown, Park Board Secretary Summary: Staff will present a draft policy for discussion based upon the information you received in last months packet and current policies used elsewhere in the city. Disposition by Park Board: TownCenter Park Plaza Pavilion Rental Policies 1. Park hours will be from 6 a.m. - 10:00 p.m. seven days a week. 2. Pavilion rentals will be in one (1) hour increments with a two (2) hour minimum time. 3. City of Kennedale shall have the right to schedule City events, and all City programs /activities will have priority over any and all reservations. 4. The renter must conduct all activities in a safe manner. Any activity that creates a nuisance such as loud noise is strictly forbidden. 5. The renter must be 18 years of age or older. The renter must present a current Texas drivers license. 6. Proof of residency will be required to obtain the resident discount rate, and will be determined by a current water bill. 7. The rental prices of the Pavilion for residents of Kennedale will be $25 per hour with a two hour minimum rental time. Non - residents will be charged $35 per hour. 8. Reservations will be considered on a first come first serve basis. 9. All rental reservation fees must be paid in full prior to the requested date of activity. Reservations are not confirmed until the fees have been collected. 10. Reservations need to be made at least 1 -2 weeks in advance for major holidays including but not limited to Good Friday, Easter, Mother's Day, Memorial Day, Independence Day, and Labor Day. 11. Any forms of alcoholic beverages are strictly prohibited as in accordance with City Ordinance. 12. Rental of the Pavilion can not be used to conduct meetings, or gatherings whose primary purpose is to advocate, support, advance, endorse, organize, or otherwise promote a political candidate, party organization, issue or other political matter. Cancellation/Change Policy 1. All cancellations must be made at least two days prior to the date of the rental in order to get a full refund. Fees will be forfeited if not done in this time. 2. Outdoor activities are subject to inclement weather. The Parks & Recreation Department cannot take responsibility for the weather. It is the renter's responsibility to contact the Park facility Coordinator the next business day after a rain out to reschedule within one week. Full refunds may be issued due to poor weather conditions. Date: June 3, 269 Agenda Item No: B -7 Subject: Council will discuss in their June meeting the Veteran Memorial Plaque Policy Originated by: Celeste Brown, Park Board Secretary Summary: Staff has been informed that this will be action item on the next Council agenda. Disposition by Park Board: Date: June 2 o Aaenda Item No: B -5 Subject: Discuss updating the Park Master Plan Originated by: Celeste Brown, Park Board Secretary .Su ary: -%aft is initiating ts item to ensure the Psirk $ward is up to da with the items discussed irk t e Pic Mas er P( n. Aa.we i y�e discussed n this me ing about the te _Ska Board Park, it is not listed as a priority as listed in the recommendation section of the EaA Master Plan. If you have your copy of the Park Master Plan please bring it with you to this_ meeting. Staff also wanted to bring to your attention that TownCenter is not currently apad of the plan and needs to added. Staff may bring up additional items at the meeting for discussion. Disposition by hark Boar Date: June 3, 2009 Agenda Item No: Subject: DISCUSS AND REVIEW APRIL 2009 PARK BOARD FINANCIALS Originated by: Sakura Moten- Dedrick Summary: Budget/Amendment No changes. Year -To -Date • Engineering Service: Entails approximately $48K in expenses for Mark H. Spencer. This covers Sonora Park design, boundary surveys and outlet designs. $14K of $48K was actually expensed in April; however, remaining $34K was inadvertently coded to the General Fund since the beginning of the current year. Estimate • Based on anticipated revenue and expenditures, fund balance at year end is anticipated to decrease by approximately $44K. • Investment Income: Revised from last month's $8500 to approximately $6K due to decreasing returns. • Miscellaneous Income: Includes $46K for Gas Well Fee and $92K for applicable grant reimbursements tied to estimated expenses at Sonora ($71K. plans, $120K construction, $101K land /appraisal). • Interfund Transfer: Will be $0. This transfer in was completed Sep of last fiscal year. • Land: Anticipated expenses for purchase and appraisal. Original grant application listed $96K for land purchase and $5K for appraisal, totaling $101K. However, it has been mentioned that cost may come in at $200K, thus exceeding applicable grant reimbursement by $99K. Appraisal has been completed. • Capital Outlay Contractual: Per Larry Hoover, anticipated expenses for trail benches, pavilion, horse shoe pit, washer court, fishing pier, interpretive signs and project sign through Sep 2009. Remaining projects expected to occur beginning next FY. • Majority of year end estimated deficit is a result of $99K anticipated land overage, minus $46K Gas Well Fee and other minor income. CITY OF KENNEDALE ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL PARK DEDICATION FUND "EXEMPLIFYING EXCELLENCE" 2007 -OS 2007 -08 2007 -08 2007 -08 2008 -09 2008 -09 2008 -09 2008.09 % EXP ACCOUNT NUMBER ACCOUNT DESCRIPTION BUDGET AMENDED YTD ACTUAL BUDGET AMENDED YTD ESTIMATE YTD 14- 4194 -00-00 PARK QIQAddON FEES. 65,000 65,000 -- x4°401 Ii ®°t 09 -00 (10 'INVEST T4Ne6M1a US IRIGC?AtE i'2' O �i � 10,556 14,855 _aAaO �14DDQ 3.672 ��5,588 -„Q6V- _CEL x'43 11,541 - - 400. 000 40,0,000 46 337 602 14 -440 MISCEL0NEQU&4NGOME - 5,650 5,550 N/A X14- 4920 -00 00 INTERFUND TRANSFER IN 350,000_ 350,000 - 10� 0,000 100,000 100,000 - . 0 TOTAL REVEN $ 438,543 $ 438,543 $ 10,556 $114,855 $ 514,000 $ 514,000 $ 5L424 $348,652 11% 14-5621-00-00 ENGINEERIt V-WCE - - 75.000" UOQ 48,591 70,2Q0 65% X 580 AOa- )- - - - - _ .200.000 200,000 4,p 2 50� 200,000 2% 14 5875 -00 00 CAPITAL OUTLAY CONTRACTUAL 400 OOQ, 400,000 2,868 14,804 600,000 600,000 2,350 ,12Q 350 Q°fy 14- 5580 -01 -00 BRICK PAVERS - - - " -- 1,470 1,470 N/A TOTAL EXPENDITURES $ 400,000 $ 400,000 $ 2,868 $ 14,804 $ 875,000 $$ 8875,000 $ $6,661 $ 392,020 6- . (DEFICIT) /SURPLUS $ 38,543 $ 38,543 $ 7,689 S 100,051 $ (361,000) $ (361,000) $ (1,237) $ (43,368) "EXEMPLIFYING EXCELLENCE" CITY OF KENNEDALE ANNUAL PROGRAM OF SERVICES INCOME STATEMENT PARK DEDICATION FUND 2008 -09 2008 -09 2008 -09 2008.10 APRIL 2009 BUDGET AMENDED YTD ESTIMATE Operating Revenues 500,000 500,000 51,752 $ 343,152 Operating Expenditures OPERATING INCOME /(LOSS) Nonoperating Revenues /(Expenses) Interest Earnings Transfer -In Transfers -Out NET OPERATING INCOME BEGINNING FUND BALANCE 875,000 875,000 56,661 $ 392,020 (375,000) (375,000) (4,909) (48,868) 14,000 14,000 3,672 5,500 100,000 100,000 - - $ (261,000) $ (261,000) $ (1,237) $ (43,368) $ 574,025 ENDING FUND BALANCE $ 530,657 "EXEMPLIFYING EXCELLENCE" =I- AGENDA PARK BOARD REGULAR MEETING -June 3, 2009 KENNEDALE MUNICIPAL BUILDING - 405 MUNICIPAL DFt COUNCIL CHAMBERS REGULAR MEETING - 7:90 PM CALL TO ORDER - ROLL CALL David Deaver Donna Gerron'X Mike Bevill David Smith A. VISITORS /CITIZENS FORUM Mitch Blan Greg Long .y, Michael Chandler/ Elizabeth Carringtonv At this time, any person with business before the Park Board not scheduled on the Agenda may speak to the Commission, provided that a "Speaker's Request Form" has been completed and submitted to the Park Board Secretary prior to the start of the meeting. All comments must be directed towards the Chairman, rather than individual members or staff. All speakers must limit their comments to the subject matter as listed on the "Speaker's Request Form." No formal action can be taken on these items. S. REGULAR ITEM$ v' �J 3. Update on Sonora Park Grant Activities 4. Discuss and consider Pavilion Rental Policy Z6 rd, m