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05.06.2009 PRB PacketNOTICE OF MEETING KENNEDALE PARK BOARD KENNEDALE, TEXAS Notice is hereby given that a ❑ Workshop, ❑ Public Hearing, ❑ Special Meeting, and /or ® Regular Meeting will be held by the Park Board of the City of Kennedale, Texas at 7:00 p.m., on the 6th day of May 2009, in the Council Chambers at 405 Municipal Drive, Kennedale, Texas at which time the following subjects will be discussed to wit: AGENDA (SEE ATTACHED AGENDA) Dated this the 30th day of April 2009, By: David Deaver, Chairman I, the undersigned authority, do hereby certify that the above Notice of Meeting for the Park Board of the City of Kennedale, Texas is a true and correct copy of said Notice and that I posted a true and correct copy of said Notice on the bulletin board of City Hall of said City in Kennedale, Texas, a place convenient and readily accessible to the general public at all times, and said Notice was posted on April 30, 2009 at 4:30 p.m., and remained so posted continuously for at least 72 hours preceding the scheduled time of said Meeting. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services such as interpreters for persons who are deaf or hearing impaired, readers, large print, are requested to contact the undersigned at (817) 985 -2105 five (5) work days prior to the meeting so that appropriate arrangements can be made. Dated this the 30th day of April 2009. By: Celeste Brown Park Board Secretary AGENDA PARK BOARD REGULAR MEETING - May 6, 2009 KENNEDALE MUNICIPAL BUILDING - 405 MUNICIPAL DRIVE COUNCIL CHAMBERS REGULAR MEETING - 7:00 P.M. Call to order Roll Call A. Visitors /Citizen Forum At this time, any person with business before the Park Board not scheduled on the Agenda may speak to the Commission, provided that a "Speaker's Request Form" has been completed and submitted to the Park Board Secretary prior to the start of the meeting. All comments must be directed towards the Chairman, rather than individual members or staff. All speakers must limit their comments to the subject matter as listed on the "Speaker's Request Form." No formal action can be taken on these items. B. Regular Items 1. Approval of Minutes dated April 1, 2009 2. Discuss and consider establishing guidelines, cost and rules for renting the pavilion in TownCenter Park Plaza. 3. Open discussion between staff and board members on any park issues and future agenda items. 4. Verbal update on City Parks and events. Pictures from Kid Fish are enclosed in this packet. 5. Discuss and consider double size plaques and pricing 6. Financial Report C. Adjournment MINUTES PARK BOARD REGULAR MEETING -APRIL 1, 2009 KENNEDALE MUNICIPAL BUILDING - 405 MUNICIPAL DR. COUNCIL CHAMBERS REGULAR MEETING - 7:00 PM Chairman Deaver called the work session to order at 6:29 p.m. Members present: David Deaver, Michael Chandler, Donna Gerron, Mike Bevill, David Smith, and Elizabeth Carrington Members absent: Mitch Blan and Greg Long Staff Present: Larry Hoover, Street/Park Supervisor, Celeste Brown, Park Board Secretary A. VISITORS /CITIZENS FORUM No one wished to speak. C. REGULAR ITEMS 1. Approval of Minutes dated March 4, 2009. David Smith made a motion to approve minutes, seconded by Michael Chandler. Motion passed unanimously 2. Discuss and Consider KYAC Movie in the Park Proposal Plan Larry Hoover introduced members Ben Taylor, Victoria Pearce and Fahad Ali. They then presented a PowerPoint presentation outlining their Movie in the Park Proposal Plan. A brief discussion was held between board members and members of the KYAC. 3. Discuss the Park Board Financial Report format and information with the Finance Director, Sakura Moten - Dedrick. This item was move to #2. Larry Hoover introduced the Finance Director. She then provided the board with a breakdown of the Park Board Financial Statements. A brief discussion was held between the board and the finance director. Verbal update on City Park and Events Larry Hoover provided the boards with a brief update on the City's Parks and the Kid Fish event. Michael Chandler mentioned he would be in attendance at the Kid Fish event to represent the Park Board C. ADJOURNMENT Chairman, Deaver adjourned the meeting at 7:31 pm David Deaver Park Board Chairman ATTEST: Celeste Brown Park Board Secretary Staff Report To the Members of the Park Board Date: April 30, 2009 Agenda Item No: B -2 Subject: Discuss and consider establishing guidelines, cost and rules for renting the pavilion in TownCenter Park Plaza. Originated by: Celeste Brown, Park Board Secretary Summary: Staff has been approached by several citizens wanting to rent the pavilion in TownCenter. Due to the amount of requests we have had, staff wishes to have the Park Board come up with the following: • Cost to rent the pavilion • Time limit on the rental of the pavilion • Rules and guidelines to follow when renting out the pavilion. I.E. are gas grills allowed? Sample rules and guidelines will be provided at the May 4t" meeting. Disposition by Park Board: Staff Repot To the Members of the Park Board Date: April 30, 2009 Agenda Item No: B -3 Subject: Open Discussion between staff and board members on any park issues and future agenda items. Originated by: Celeste Brown, Park Board Secretary Summary: Staff wishes to use this time to discuss any questions or ideas board members may have regarding any of the city parks. Please keep in mind that a motion can not be made on anything discussed during this time. If there is an item that needs further discussion or that needs to have a motion, it will have to be placed on the next month's agenda. Disposition by Park Board: Staff Report To the Members of the Park Board Date: April 30, 2009 Agenda Item No: B-4 Subject: Verbal update on City Parks and events. Originated by: Celeste Brown, Park Board Secretary Summary: Staff will provide a verbal update on any goings on with the City Parks and any upcoming events. Pictures from last months Kid Fish event are enclosed in this packet. Disposition by Park Board: Staff Report To the Members of the Park Board Date: April 30, 2009 Agenda Item No: B -5 Subject: Discuss double size plaques and pricing for the Veteran's Memorial. Originated by: Celeste Brown, Park Board Secretary Summary: City staff has talked to Larry Summers with Affordable Monuments and have informed him that we will continue to use only the standard 6" x 12" granite plaque that was originally decided on. The double sized plaques that are already on the memorial will stay but no more will be offered. We will also continue with the original price that was set of $150.00 per plaque. Disposition by Park Board: Date: May 6, 2008 Agenda Item No: Subject: DISCUSS AND REVIEW MARCH 2009 PARK BOARD FINANCIALS Originated by: Sakura Moten - Dedrick Summary: Budget/Amendment No changes. Year -To -Date While some additional expenses did occur, there was no significant change from last month. To reiterate comments. • Investment Income: Decreased significantly compared. Interest earning rates are approximately half of what they were this time last year. • Miscellaneous Income: $400,000 income will only occur as expenses are incurred. We have not applied for any reimbursement as of yet. $46102 received for Gas Well Licensing Fee from Texas Midstream Gas Services. Estimate • As mentioned at the last meeting, we said we would work on incorporating this information into the packet. Based on anticipated revenue and expenditures, fund balance is anticipated to decrease by $40K. Please note that this is preliminary. • Miscellaneous Income: Includes $46K for Gas Well Fee and $92K for applicable grant reimbursements tied to estimated expenses at Sonora ($71K plans, $120K construction, $101K land /appraisal). • Interfund Transfer: Will be $0. This transfer in was completed Sep of last fiscal year. • Engineering Services: Anticipated expenses for construction plans. • Land: Anticipated expenses for purchase and appraisal. Original grant application listed $96K for land purchase and $5K for appraisal, totaling $101K. However, it has been mentioned that cost may come in at $200K, thus exceeding applicable grant reimbursement by $99K. Appraisal has been completed. • Capital Outlay Contractual: Per Larry Hoover, anticipated expenses for trail benches, pavilion, horseshoe pit, washer court, fishing pier, interpretive signs and project sign through Sep 2009. Remaining projects expected to occur beginning next FY (see grant application items below). • $40K deficit in current year a result of $99K anticipated land overage, minus $46K Gas Well Fee and other minor income. TABULAR SUMMARY PROJECT; KENNEDALE City Park it REIMBURSEMENT REQUEST NO. PROJECT NUMBER: 48 -01077 PERIOD COVERED: 1. PROFESSIONAL SERVICES Construction Plans /Specifications 2. CONSTRUCTION ELEMENTS A. Recreation Facilities 1. Nature /walking trail • 2. Trail benches (3) 3. Low water crossing for trail (2) • 4. Playground 5. Pavillion wl 6 picnic tables and water fountain 6. Sprayground w /spectator area 7. Disc golf - 9 holes 8. Picnic stations w/ grill - rennovation (2) 9. Horseshoe pit 10. Washer court 11. Fishing Pier 12. Sports practice area /general play B. Miscellaneous 1. Interpretive signs 2. Landscaping and irrigation 3. Project sign Construction Cost $ Less Retainage $ TOTAL CONSTRUCTION $ 3. LAND: 13.3 by purchase $ Appraisal TOTAL PROJECT COST $ MATCH; $400,0060.00 CITY OF KENNEDALE ANNUAL PROGRAM OF SERVICES INCOME STATEMENT PARK DEDICATION FUND BEGINNING FUND BALANCE ENDING FUND BALANCE "EXEMPLIFYING EXCELLENCE" $ 574,025 $ 616,423 2008 -09 2008 -09 2008 -09 MARCH 2009 BUDGET AMENDED YTD Operating Revenues 500,000 500,000 51,652 Operating Expenditures 875,000 875,000 12,092 OPERATING INCOME /(LOSS) (375,000) (375,000) 39,560 Nonoperating Revenues/ (Expenses) Interest Earnings 14,000 14,000 2,838 Transfer -In 100,000 100,000 - Transfers -Out - - - NET OPERATING INCOME $ (261,000) $ (261,000) $ 42,398 BEGINNING FUND BALANCE ENDING FUND BALANCE "EXEMPLIFYING EXCELLENCE" $ 574,025 $ 616,423 CITY OF KENNEDALE ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL PARK DEDICATION FUND TOTAL REVENUES $438,543 $438,543 $ 9,600 $114,855 $ 514,000 $ 514,000 $ 54,490 $351,652 11% 14- 5621 -00 -00 ENGINEERING SERVICE 2007 -08 2007 -08 2007 -08 2007 -08 2008 -09 2008 -09 2008 -09 2008 -09 % EXP ACCOUNT NUMBER ACCOUNT DESCRIPTION BUDGET AMENDED YTD ACTUAL BUDGET AMENDED YTD ESTIMATE YTD FUND6ALANCE BEG- INNING, >_= $473,974: $473,974 '$473,974;:_ $i173,47A' $ 574,025 '$ 574,025 $574025 ;,$574,025 14- 4194 -00 -00 PARK DEDICATION FEES 65,000 65,000 - - N/A 14- 4401 -00 -00 INVESTMENT INCOME 12,000 12,000 9,600 14,855 14,000 14,000 2,838 8,500 20% 14- 4409 -00 -00 MISCELLANEOUS INCOME 11,543 11,543 - - 400,000 400,000 46,102 337,602 12% 14- 4409 -01 -00 MISCELLANEOUS INCOME - - - - - 5,550 5,550 N/A 14- 4920 -00 -00 INTERFUND TRANSFER IN 350,000 350,000 100,000 100,000 100,000 - - 07o TOTAL REVENUES $438,543 $438,543 $ 9,600 $114,855 $ 514,000 $ 514,000 $ 54,490 $351,652 11% 14- 5621 -00 -00 ENGINEERING SERVICE 75,000 75,000 4,022 70,200 5% 14- 5800 -00-00 LAND 200,000 200,000 4,250 200,000 2% 14- 5875 -00 -00 CAPITAL OUTLAY CONTRACTUAL 400,000 400,000 2,713 14,804 600,000 600,000 2,350 120,350 0% 14- 5580 -01 -00 BRICK PAVERS - - - - - - 1,470 1,470 N/A TOTAL EXPENDITURES $400,000 $400,000 $ 2,713 $ 14,804 $ 875,000 $ 875,000 $ 12,092 $392,020 1% (DEFICIT) /SURPLUS $ 38,543 $ 38,543 $ 6,887 $100,051 $ (361,000) $ (361,0001 $ 42,398 $ 00,3681 FUND$ALANCEERDING $Sj2517 ,'$;51251T,- '$480861',1 $574425 , 5,213,U25 $`2$025, :$_b1b;423 ,$533,657.:`_ "EXEMPLIFYING EXCELLENCE"