04.01.2009 PRB PacketNOTICE OF MEETING
KENNEDALE PARK BOARD
KENNEDALE, TEXAS
Notice is hereby given that a ❑ Workshop, ❑ Public Hearing, ❑
Special Meeting, and /or ® Regular Meeting will be held by the Park Board of
the City of Kennedale, Texas at 7:00 p.m., on the 1St day of April 2009, in the
Council Chambers at 405 Municipal Drive, Kennedale, Texas at which time the
following subjects will be discussed to wit:
AGENDA
(SEE ATTACHED AGENDA)
Dated this the 27th day of March 2009.
By: David Deaver Chairman
I, the undersigned authority, do hereby certify that the above Notice of
Meeting for the Park Board of the City of Kennedale, Texas is a true and correct
copy of said Notice and that I posted a true and correct copy of said Notice on
the bulletin board of City Hall of said City in Kennedale, Texas, a place
convenient and readily accessible to the general public at all times, and said
Notice was posted on March 27, 2009 at 2:00 p.m., and remained so posted
continuously for at least 72 hours preceding the scheduled time of said Meeting.
Persons with disabilities who plan to attend this meeting and who may
need auxiliary aids or services such as interpreters for persons who are deaf or
hearing impaired, readers, large print, are requested to contact the undersigned
at (817) 985 -2105 five (5) work days prior to the meeting so that appropriate
arrangements can be made.
Dated this the 27th day of March 2009.
By:
Celeste Brown
Park Board Secretary
AGENDA
PARK BOARD
REGULAR MEETING -APRIL 1, 2009
KENNEDALE MUNICIPAL BUILDING - 405 MUNICIPAL DRIVE
COUNCIL CHAMBERS
REGULAR MEETING - 7:00 P.M.
Call to order
Roll Call
A. Visitors /Citizen Forum
At this time, any person with business before the Park Board not scheduled on the Agenda may
speak to the Commission, provided that a "Speaker's Request Form" has been completed and
submitted to the Park Board Secretary prior to the start of the meeting. All comments must be
directed towards the Chairman, rather than individual members or staff. All speakers must limit
their comments to the subject matter as listed on the "Speaker's Request Form." No formal
action can.be taken on these items.
B. Regular Items
1. Approval of Minutes dated March 4, 2009
2. Discuss and consider KYAC Movie in the Park Proposal Plan.
3. Discuss the Park Board Financial Report format and information with Finance Director
Sakura Moten- Dedrick.
4. Verbal update on City Parks and events.
C. Adjournment
MINUTES
PARK BOARD
REGULAR MEETING -- MARCH 4, 2009
KENNEDALE MUNICIPAL BUILDING - 405 MUNICIPAL DR.
COUNCIL CHAMBERS
WORK SESSION - 6:30 PM
REGULAR MEETING - 7:00 PM
Chairman Deaver called the work session to order at 6:29 p.m.
Members present: David Deaver, Michael Chandler, Donna Gerron, Mike Bevill, David Smith, and
Members absent: Mitch Blan, Greg Long, Elizabeth Carrington
Staff Present: Larry Hoover, Street/Park Supervisor, Celeste Brown, Park Board Secretary
A. WORK SESSION:
Larry Hoover opened up the discussion on the pricing and format on the double sized plaques
for the Veterans Memorial. He then introduced Larry Summers with Affordable Monuments who
engraves the plaques for the memorial. A discussion ensued between Mr. Summers and the
Board.
Chairman Deaver recessed the meeting until 7:00 pm for the regular meeting to start.
B. VISITORS /CITIZENS FORUM
No one wished to speak.
C. REGULAR ITEMS
1. Approval of Minutes dated February 4, 2009.
Michael Chandler made a motion to approve minutes seconded by Mike Bevill. Motion
passed unanimously.
2. Discuss and consider support for the Kennedale Youth Advisory Council's plan to hold a
movie night in TownCenter Park.
Councilman David Green serving as liaison between the KYA and City Council provided
board members with background on the Kennedale Youth Association Council. He then
introduced two members for the KYAC, Fahad Ali and Ashley Pearce. Both members spoke
to the board requesting their support in hosting a movie night in TownCenter Park. A
discussion then ensued between Ms. Pearce and the board members.
3. Update on Fire Department recreational area
Fire Chief Mike McMurray provided the board with an update on the recreational area next
to the fire department. He informed then that it is now open and ready for use. He requested
that it be put in the City Newsletter and on the City website.
4. Consider taking action from workshop item considering double sized plaques for the
Veterans Memorial.
Mike Bevill motioned to table making any decision on this item until the May 2009 meeting.
Michael chandler seconded. Motion passed unanimously.
5. Discuss and consider Park Board participation in the Kid Fish event.
A brief discussion was held between Mr. Hoover and board members regarding this matter.
Park board members believe that they should show a presence at this event as well as Bark
in the Park.
6. Update on Parks
Larry Hoover gave brief updates new going -ons in TownCenter Plaza, Sonora Park, and
Rodgers Farm Park.
7. Discuss Park Board Financial Report
A brief discussion was held between Mr. Hoover and board members as to the format of the
Park Board Financial. Mike Bevill made a motion to have Sakura Dedrick, Finance Director
at the April 2009 meeting to explain the report as there seemed to be some discrepancies.
Donna Gerron seconded the motion. Motion passed without opposition.
C. ADJOURNMENT
Chairman, Deaver adjourned the meeting at 7:46 p.m.
David Deaver
Park Board Chairman
ATTEST:
Celeste Brown
Park Board Secretary
Staff Report
To the Members of the Park Board
Date: April 1, 2009
Agenda Item No: B -2
Subject: Discuss and consider the Kennedale Youth Association Council "Movie in the
Park" proposal plan.
Originated by: Celeste Brown, Park Board Secretary
Summary: Included in your packet is a proposed plan that the KYAC has presented for
your review and consideration. Staff recommends approving the attached
proposal so that the KYAC may move forward with the planning of this event.
Disposition by Park Board:
Movie in the Park Proposal Plan
The slogan for the event is Party in the Park.
The movie will be either Disney's High School Musical 3.
We will have security around the park and essentially centered on the memorial to
decrease the chance of vandalism.
=> We are currently in the process of obtaining the support of the KHS PTA to provide
snacks and beverages. Snacks could include popcorn, candy, etc.
We are also asking clubs from our school to participate in booths or other forms of
activities (e.g. Art Club may face paint).
=:> Admission will be as follows: $3 dollars for Adults, $2 for students, and a maximum
charge of $10 dollars per family.
=> We would mainly like to target families and children.
=> A great date to hold this would be May 29th from 4:00 =9:00 pm with the movie
beginning at 7:00pm and activities before.
=> Essentially we would take care of everything.
Staff Repot
To the Members of the Park Board
Date: April 1, 2009
Agenda Item No: B -3
Subject: Discuss the Park Board Financial report
Originated by: Celeste Brown, Park Board Secretary
Summary: Included in your packet is a copy of the latest Park Board Financial report. As
requested in the last meeting, the Finance Director Sakura Moten - Dedrick will
attend this meeting to answer any questions regarding the format and details
included in the financial report.
Disposition by Park Board:
CITY OF KENNEDALE
ANNUAL PROGRAM OF SERVICES
INCOME STATEMENT
PARK DEDICATION FUND
2008 -09 2008 -09 2008 -09
FEBRUARY 28, 2009 BUDGET AMENDED YTD
Operating Revenues 500,000 500,000 51,652
Operating Expenditures 875,000 875,000 5,525
OPERATING INCOME /(LOSS) (375,000) (375,000) 46,127
Nonoperating Revenues /(Expenses)
Interest Earnings 14,000 14,000 2,838
Transfer -In 100,000 100,000 -
Transfers -Out
NET OPERATING INCOME $ (261,000) $ (261,000) $ 48,965
BEGINNING FUND BALANCE $ 574,025 '
ENDING FUND BALANCE $ 622,990
"EXEMPLIFYING EXCELLENCE"
CITY OF KENNEDALE
ANNUAL PROGRAM OF SERVICES
LINE ITEM DETAIL
PARK DEDICATION FUND
TOTAL REVENUES $438,543 $438,543 $ 7,129 $114,855 $ 514,000 $ 514,000 $ $4,490 11%
14- 5621 -00 -00 ENGINEERING SERVICE - 75,000 75,000 - 07.
14- 5800-00 -00 LAND - - - - 200,000 200,000 4,250 2%
14- 5875-00-00 CAPITAL OUTLAY CONTRACTUAL 400,000 400,000 2,713 14,804 600,000 600,000 1,275 0%
14- 5580-01-00 BRICK PAVERS - - - - - I - N/A
TOTAL EXPENDITURES $400,000 $400,000 $ 2,713 $ 14,804 $ 875,000 $ 875,000 $ 5,525 17.
(DEFICIT) /SURPLUS S 38,543 S 38,543 $ 4,417 S100,051 $(361,000) S(361,0001 $ 48,965
!!Taaszs
MIN
NOTES:
1. Investment income has decreased significantly compared. Interest earning rates are approximately half of what they were this time last year.
2.$400,000 anticipated in grant reimbursement but only as funds are expensed, not received upfront.
3446102 received for Gas Well Licensing Fee from Texas Midstream Gas Services,
"EXEMPLIFYING EXCELLENCE"
2007 -08
2007 -08 2007 -08
2007.08
2008 -09
2008 -09
2008 -09
%
ACCOUNT NUMBER
ACCOUNT DESCRIPTION
BUDGET
AMENDED YTD
ACTUAL
BUDGET
AMENDED
YTD
EXP
L��IIi�-_ ��3► W8E�E��tl� ►��_"- ��_- �4�'17�4�,3.919�:9 _- �? �97�� '+��ifi35- �`574a3T9�02S� -�__-
14 -4194 -00-00
PARK DEDICATION FEES
65,000
65,000 -
-
-
-
-
N/A
14 -4401 -00-00
INVESTMENT INCOME
12,000
12,000 7,129
14,855
14,000
14,000
2,838
20%
14 -4409 -00-00
MISCELLANEOUS INCOME
11,543
11,543 -
400,000
400,000
51,652
13%
14- 4920 -00-00
INTERFUND TRANSFER IN
350,000
350,000 -
100,000
100,000
100,000
-
0%
TOTAL REVENUES $438,543 $438,543 $ 7,129 $114,855 $ 514,000 $ 514,000 $ $4,490 11%
14- 5621 -00 -00 ENGINEERING SERVICE - 75,000 75,000 - 07.
14- 5800-00 -00 LAND - - - - 200,000 200,000 4,250 2%
14- 5875-00-00 CAPITAL OUTLAY CONTRACTUAL 400,000 400,000 2,713 14,804 600,000 600,000 1,275 0%
14- 5580-01-00 BRICK PAVERS - - - - - I - N/A
TOTAL EXPENDITURES $400,000 $400,000 $ 2,713 $ 14,804 $ 875,000 $ 875,000 $ 5,525 17.
(DEFICIT) /SURPLUS S 38,543 S 38,543 $ 4,417 S100,051 $(361,000) S(361,0001 $ 48,965
!!Taaszs
MIN
NOTES:
1. Investment income has decreased significantly compared. Interest earning rates are approximately half of what they were this time last year.
2.$400,000 anticipated in grant reimbursement but only as funds are expensed, not received upfront.
3446102 received for Gas Well Licensing Fee from Texas Midstream Gas Services,
"EXEMPLIFYING EXCELLENCE"
Staff Repot
To the Members of the Park Board
Date: April 1, 2009
Agenda Item No: B-4
Subject: Verbal update on City Parks and events
Originated by: Celeste Brown, Park Board Secretary
Summary: Bark in the Park will take place on this Saturday March 28th in Sonora Park.
Staff will provide a verbal update to the Board on details that took place at this
event.
Staff has treated the Ball fields at Sonora Park with pesticides to control fire
ant infestation.
Staff has treated the TownCenter complex with Weed & Feed fertilizer for the
spring application.
Kid Fish will take place on Saturday April 25" from 1-4 pm at the Sonora Park
Pond. Staff wisheA to have a strong turnout by Park Board members. An
article was put in Se TownCenter herald asking for sponsorship of this event.
Staff has not received any sponsorship to date. However, staff did receive a
call from the new church being built on New hope Road across from Sonora
Park. They informed us that they will attend and would like to volunteer their
help for this event. Staff has voiced their appreciation to them for volunteering.
Disposition by Park Board: