2014_08.06 YAC MinutesKENNEDALE YOUTH ADVISORY COUNCIL
MINUTES
REGULAR MEETING
August 6, 2014
CITY HALL CONFERENCE ROOM, 405 MUNICIPAL DRIVE
REGULAR SESSION -1:30 PM
I. CALL TO ORDER
Chair Ashley Luu called the meeting to order at 1:32PM.
II. ROLL CALL
Present: Ashley Luu, Nadeya Patel, Nicholas (Cameron) Johnson, Danielle Quaye, Shelby Flowers,
Alison Villaire, Jillian Melbourne, Samantha Randolph, Morgan Biscoe
Absent: Emily Beck(excused)
Note: Shelby Flowers arrived at 2:27; Jillian Melbourne arrived at 1:43
Staff Present: Amethyst Sloane, staff liaison
III. MINUTES APPROVAL
A. Consider approval of minutes from July 18, 2014 regular meeting.
Staff liaison Amethyst Sloane presented the minutes from the last meeting for approval.
Motion To approve the minutes as presented. Action Approve, Moved By Nicholas
(Cameron) Johnson, Seconded By Alison Villaire.
Motion Passed Unanimously
IV. REPORTS /ANNOUNCEMENTS
A. Discuss next options, survey questions, and other information related to the open space and
community recreation opportunities project.
Chair Ashley Luu reported that basic materials for the volleyball court, excluding sand, would cost
approximately $1800.00. The amount of sand needed would be approximately 120 tons, with each ton
costing around $30.00 - $40.00. The sand depth would need to be 12 inches across the entire court.
B. Prepare presentation for the Parks and Recreation Board.
Jillian Melbourne and Morgan Biscoe presented questions that they had developed, noting that
demographics and personal interests had been taken into consideration.
The subjects of the questions included the following: zip code and age of person responding to the
survey, number of kids in their household, how often they use public spaces, which courts they would
405 Municipal Drive, Kenneciale, TX 76060 1 Telephone: 817 -985 -2100 1 Fax: 817- 478 -7169
prefer the most (volleyball, tether ball, tennis, basketball, or disc golf), how often they would use their
choice court, how often they would use a volleyball court, and where they most commonly visit when
using public space.
After the meeting with the Parks and Recreation Board, the YAC plans to complete the process of
question development in order to have the survey online by September 1, 2014.
C. Discuss final preparations for the August 23 movie event in TownCenter Park.
Mrs. Sloane presented the artwork for the event; the YAC discussed possible placement opportunities
for advertisement, concluding that an address on the posters would allow for a more widespread
distribution of the flyers.
Concession items were additionally reviewed. The YAC altered the intent of the event from a
fundraising opportunity to a community gathering, allowing food items to be sold at low prices in one
dollar increments. Simple items, such as bulk popsicles, soda, chips, candy, and popcorn were
chosen as menu items. A committee of Mrs. Sloane, Chair Ashley Luu, Samantha Randolph, Morgan
Biscoe, and Jillian Melbourne was formed with the intent to purchase the food on Wednesday, August
13 at 3:00 PM.
The YAC also discussed the advantages of having free cups of water in recyclable containers to be
distributed to attendees.
The YAC planned on meeting at 6:30 on August 23 wearing name tags, YAC shirts, and appropriate
shorts in order to prepare for the event.
Photos and other forms of documentation were considered with the help of Historian Danielle Quaye.
A method of crowd counting was discussed in order to record for future events.
Mrs. Sloane reported that there are blankets with the Kennedale logo on them that could be sold for
ten or fifteen dollars at the event.
D. Consider dates for the Fall 2014 Food Truck event.
As class schedules were not available at the time of the meeting, little discussion on exact dates was
held. However, the YAC did agree that four trucks, along with the Bodacious stand, would be a decent
amount for the next event.
E. Discuss other items as necessary.
Mrs. Sloane reported that the 'Congress of Cities and Exposition' would be held in Austin from
Thursday, November 20 to Saturday, November 22. Although no definitive costs were available at the
time of the meeting, Mrs. Sloane did report that the conference would greatly deplete the YAC's
funds. A final count of members attending would be needed by the first week of September.
Mrs. Sloane presented information regarding a video contest for the conference. The YAC discussed
different ideas for making a video about the past, present, and future of the city.
V. REGULAR ITEMS
A. Consider selecting an area to adopt through the Keep Kennedale Beautiful's Adopt -a -Spot program.
The YAC held a discussion on the advantages of applying for the Adopt -a -Spot program. The members
agreed that it would not only make the YAC more visible in the community, but would also have a
positive impact in the city's environment. The YAC discussed adopting the round -about at the
intersection of Wildcat Way and Sublett Rd.
Motion To apply for the Adopt -a -Spot program, selecting the round -about at the intersection of
Wildcat Way and Sublett Rd (if available). Action Approve, Moved By Nicholas (Cameron)
Johnson, Seconded By Jillian Melbourne.
Motion Passed Unanimously
B. Consider developing a video for submission to the National League of Cities for `The Future of
Cities' contest.
The YAC considered the advantages of the contest, including the fact that it would provide a learning
experience and an opportunity to save money for the conference.
Motion To begin development of a video for submission to the National League of Cities for
the `Future of Cities' contest. Action Approve, Moved By Alison Villaire, Seconded By Jillian
Melbourne.
Motion Passed Unanimously.
VI. ADJOURNMENT
Motion To adjourn. Action Adjourn, Moved By Nicholas (Cameron) Johnson, Seconded By Jillian
Melbourne.
Motion Passed Unanimously
The meeting was adjourned at 3:06PM.
'MC Chair
ATTEST:
Board Secretary