2014_07.02 YAC MinutesKENNEDALE YOUTH ADVISORY COUNCIL
MINUTES
REGULAR MEETING
July 2, 2014
CITY HALL CONFERENCE ROOM, 405 MUNICIPAL DRIVE
REGULAR SESSION -1:30 PM
I. CALL TO ORDER
Chair Ashley Luu called the meeting to order at 1:34PM.
II. ROLL CALL
Present: Ashley Luu, Emily Beck, Nadeya Patel, Nicholas (Cameron) Johnson, Danielle Quaye, Shelby
Flowers, Alison Villaire, Jillian Melbourne, Samantha Randolph, Morgan Biscoe
Staff Present: Amethyst Sloane, staff liaison
III. MINUTES APPROVAL
A. Consider approval of minutes from June 18, 2014 regular meeting.
Staff liaison Amethyst Sloane presented the minutes from the last meeting for approval.
Motion To approve the minutes as presented. Action Approve, Moved By Nicholas
(Cameron) Johnson, Seconded By Alison Villaire.
Motion Passed Unanimously
IV. REPORTS /ANNOUNCEMENTS
A. Discuss Logistics for the August 23 movie event.
Emily Beck reported that her uncle would be able to provide information as to the equipment that he
would be donating on Monday, July 7.
The YAC came up with alternative locations for the movie event in case of inclement weather, such as
the community center, as it is indoors and contains a projector that could be used to show the movie
and the cheer gym, which is spacious and has bleachers that could be optimal for viewing purposes.
Mrs. Sloane reported that the company that will provide the movie will also provide advertisements for
the event at no additional cost.
The YAC held a discussion on the top two movie choices (as voted on by the members): The
Incredibles and High School Musical 2. Advantages of each were discussed, with the YAC considering
the age group and appropriate audiences of both movies.
Mrs. Sloane reported that the cost of High School Musical 2 would be $250 if no admission was
charged. If the YAC charged admission for entrance into the movie, it would cost either $250 or half of
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the profits made from admission (whichever was the higher amount).
The YAC held a discussion on other ways to make a profit from the event, such as selling
concessions. Nadeya Patel noted that her parents could provide food items such as chips, soda, and
popcorn at no charge. The YAC discussed possible costs for the concessions that would still result in a
profit without driving away customers.
The prospect of additional concessions, to be bought by the YAC, was discussed. Mrs. Sloane
reported that bulk popsicles could be purchased at little expense to the YAC. Ashley Luu stated that
she would research the possibility of providing root beer floats, Emily Beck stated that she would
contact Little Caesars about donating pizzas, and Shelby Flowers stated that she would look into a
contract with Chick -fil -A to provide chicken sandwiches. The YAC noted the necessity of providing free
cups of water, as well as selling bottled water.
B. Discuss survey options for community input on future projects.
The YAC held a discussion on the process of forming a survey to be available to the public from
Monday, September 1 to Tuesday September 30. The YAC discussed the logistics of having a survey
in paper and online format, and Mrs. Sloane reported that she would be able to send the survey out to
city boards and commissioners. The possibility of having a school -based survey was additionally
discussed, with the YAC noting that they would need permission to do so from school administrators.
The YAC reviewed the timeline that they had created in the previous meeting for the project. The
survey was tentatively planned to be prepared by September 1. It would be available to the public until
September 30. The YAC would then have all of October and most of November to prepare a
presentation to the council that would be scheduled for late November or early December.
The YAC discussed possible locations for the project, with Town Center and Sonora Park being the
top two choices for the court. However, the YAC noted that this should additionally be a question on
the survey in order to collect input from residents who would be using the court.
Potential survey questions were discussed. The YAC discussed potential questions that would not be
leading or biased, such as how often the court would be used, if family events would take place there,
the type of court to be considered, how much residents would be willing to see the city spend on the
project, age group of person answering the survey, and other demographic - related questions. Mrs.
Sloane suggested that committees be formed in order to efficiently format the survey and form
questions.
V. REGULAR ITEMS
A. Discuss and consider assigning members to project committees for the open space and community
recreation opportunities project.
Chair Ashley Luu announced that she would like a survey committee, an analysis committee, a
distribution committee, a data presentation committee, and an external data collection committee. The
YAC decided that the survey committee of Morgan Biscoe, Danielle Quaye, Jillian Melbourne, and
Alison Villaire and the external data collection committee of Cameron Johnson, Emily Beck, and
Ashley Luu would need to be formed in order to be prepared for the next meeting.
Motion To accept the committees as presented. Action Approve, Moved By Cameron
Johnson, Seconded By Jillian Melbourne.
Motion Passed Unanimously.
B. Discuss and consider selection of a movie for the August 23 ` community event.
The YAC reviewed the advantages of selecting High School Musical 2 for the community event.
Motion To approve the selection of High School Musical 2 for the movie event. Action
Approve, Moved By Alison Villaire, Seconded by Jillian Melbourne.
Motion Passed Unanimously.
VI. ADJOURNMENT
Motion To adjourn. Action Adjourn, Moved By Alison Villaire, Seconded By. Morgan Biscoe.
Motion Passed (9 -1 -0) (Cameron Johnson dissented)
The meeting was adjourned at 2:50PM.
APPROVED:
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YAC Chair U
ATTEST:
Board Secreta