2014_06.04 YAC MinutesKENNEDALE YOUTH ADVISORY COUNCIL
MINUTES
REGULAR MEETING
June 4, 2014
CITY HALL CONFERENCE ROOM, 405 MUNICIPAL DRIVE
I. CALL TO ORDER
Past Chair Ashley Luu called the meeting to order at 1:35PM.
II. ROLL CALL
Present: Ashley Luu, Emily Beck, Nadeya Patel, Morgan Biscoe, Nicholas Johnson, Danielle Quaye,
Shelby Flowers, Alison Villaire, Jillian Melbourne
Absent: Samantha Randolph
Note: Samantha Randolph arrived at 2:20PM
Staff Present: Amethyst Sloane, staff liaison
Ill. MINUTES APPROVAL
As this was the first meeting of the year, there were no minutes to approve.
IV. REPORTS /ANNOUNCEMENTS
A. Member introductions.
All members introduced themselves and spoke about their hopes for the upcoming year.
B. Discuss the process for the election of the 2014 -2015 Chair, Vice Chair, Secretary, and Historian.
Staff liaison Amethyst Sloane provided a brief outline of the process and asked than any interested
members come prepared to make a statement before the group at the next meeting. All positions will
be appointed at the next meeting.
C. General information and announcements.
V. REGULAR ITEMS
A. Discuss and approve a regular meeting date and time.
Mrs. Sloane asked the YAC to come up with a regular meeting date and time that the group could
abide by through the end of 2015. The YAC must meet at least once per month on a regular date and
time.
405 Municipal Drive, I<enneclale, TX 76060 1 Telephone: 817- 985 -2100 1 Fax: 817-478-7169
Motion To establish the first Wednesday of each month as the regular meeting date for the
Youth Advisory Council. Action Approve, Moved By Emily Beck, Seconded By Morgan
Biscoe.
Motion Passed Unanimously
B. Discuss and consider approval of an official attendance policy.
Mrs. Sloane presented information on a proposed attendance policy for the YAC. The recommended
policy is as follows:
Attendance will be taken at every meeting. Absences from regular meetings will be used to
determine each member's attendance.
Unexcused Absences:
• Does not provide 24 hours notice to the Chair.
• Schedules work or another meeting during a regular YAC meeting time
• Does not show up for a YAC event.
• For YAC events, all members must be present, at least for a portion of the time.
Excused Absences:
• Unavoidable Doctor's Appointment
• Prior commitment that has been cleared by the Chair (family vacation, etc).
• Emergency situations
• Events /appointments scheduled without knowledge of the YAC schedule
The decision as to whether or not your absence is excused or unexcused is up to the discretion of the
Chair.
2 Unexcused Absences = a written warning from the Chair and probationary member status.
3 Unexcused Absences = A discussion and vote by the YAC on your membership status.
Each member of the YAC will receive a form that they, along with a parent or guardian, will need to
sign. This form is your statement that you understand and are prepared to adhere to the attendance
policy of the YAC.
Motion To approve the Youth Advisory Council attendance policy as presented. Action
Approve, Moved By Cameron Johnson, Seconded By Ashley Luu.
Motion Passed Unanimously
C. Discuss and consider adopting priorities for the 2014 -2015 YAC.
Mrs. Sloane and YAC members who were also on the YAC last year discussed setting priorities for the
upcoming year. The top areas discussed included the implementation of a movie night in TownCenter
Park and the potential use of vacant pad site space as a temporary volleyball court. The YAC
assigned several duties to members in preparation for the next meeting, with particular regard to the
details of a potential movie night.
The YAC recommended that the group focus on events (food trucks twice per year, movie night),
research projects (use of public space, business recruiting, surveys and data collection), and
meetings /tours with city staff (public works, fire, police, city hall, library). The YAC also recommended
that fundraising opportunities be place on the priority list, as any conference trips for ten members
would be quite costly on the group.
Motion To approve the 2014 -2015 Youth Advisory Council strategic priorities as presented
and discussed. Action Approve, Moved By Cameron Johnson, Seconded By Ashley Luu.
Motion Passed Unanimously
VI. ADJOURNMENT
Motion To adjourn. Action Adjourn, Moved By Alison Villaire, Seconded By. Jillian Melbourne.
Motion Passed Unanimously
The meeting was adjourned at 3:15PM.
APPROVED:
YAC Chair
ATTEST:
Board Secretary �r