04.04.2012 PRB PacketPARKS & RECREATION ADVISORY BOARD
AGENDA
REGULAR MEETING
April 4, 2012
CITY HALL COUNCIL CHAMBERS, 405 MUNICIPAL DRIVE
REGULAR SESSION - 7:00 PM
I. CALL TO ORDER
II. ROLL CALL
III. MINUTES APPROVAL
A. Approval of minutes dated March 7, 2012
IV. VISITOR/CITIZENS FORUM
At this time, any person with business before the Parks and Recreation Advisory Board may speak to
the Board. All comments must be directed towards the Chair, rather than individual board members or
staff. All speakers must limit their comments to subject matter relating to the board. No formal action can
be taken on these items.
V. REGULAR ITEMS
A. Review Park Board Financial Report.
B. Update on May 19th Event.
C. Discuss and consider approval of the Kennedale Youth Association Practice and Game Schedule
as well as its member roster as submitted.
VI. REPORTS/ANNOUNCEMENTS
A. Updates from Keep Kennedale Beautiful Commission
B. Road Construction Updates
C. May 5th City Cleanup
D. Art in The Park Festival Update
E. Village Creek Flood Study Concept Plans for Park Land Use
VII. ADJOURNMENT
In compliance with the Americans with Disabilities Act, the City of Kennedale will provide for reasonable
accommodations for persons attending City Council meetings. This building is wheelchair accessible, and
parking spaces for disabled citizens are available. Requests for sign interpreter services must be made
forty-eight (48) hours prior to the meetings. Please contact Amethyst Cirmo, City Secretary, at
817.985.2104 or (TDD) 1.800.735.2989
CERTIFICATION
I certify that a copy of the April 4, 2012, Parks & Recreation Advisory Board agenda was posted on the City Hall bulletin board next
to the main entrance of the City Hall building, 405 Municipal Drive, of the City of Kennedale, Texas, in a place convenient and
readily accessible to the general public at all times and said agenda was posted at least 72 hours preceding the schedule time of
said meeting, in accordance with Chapter 551 of the Texas Government Code.
________________________
Celeste O. Brown, Board Secretary
Staff Report to the Board of Directors
Date: April 4, 2012
Agenda Item No: MINUTES APPROVAL - A.
I. Subject:
Approval of minutes dated March 7, 2012
II. Originated by:
Celeste Brown, Administrative Assistant
III. Summary:
Attached is a copy of the minutes dated March 7, 2012 for your approval.
IV. Recommendation:
Approve
V. Alternative Actions:
VI. Attachments:
1.Minutes dated March 7, 2012 Park Board Minutes 03072012.pdf
MINUTES
PARK BOARD
REGULAR MEETING – March 7, 2012 , 2012
KENNEDALE MUNICIPAL BUILDING – 405 MUNICIPAL DR.
COUNCIL CHAMBERS
REGULAR MEETING – 7 :00 PM
Vice Chairman Chandler call ed the meeting to order at 7:00 p.m.
Members Present: Michael Chandler, David Smith, Cruz Pitre, and Stephen Brim , Jill Turner and Donna Gerron
Members Absent: David Deaver
Staff Present: Larry Hoover, Street /Park Supervisor, Celeste Brown, Park Board Secretary
A. VISITORS/CITIZENS FORUM
No one wished to speak.
B. Regular Items
1. App roval of minutes dated February 1, 2012
Donna Gerron made a motion to approve minutes as is and was seconded by Stephen Brim . Motion
passed unanimously
2. Discuss and consider involvement in and planning of 2012 Bark in the Park, Kidfish, and National Kids at
the Park Day.
Amethyst Cirmo, City Secretary provided board members with a brief update about our new agenda
management software as well as the city’s new website. She also spoke about the upcoming Kidfish and
Bark in The Park Event and asked board me mbers to spearhead these events in conjunction with Animal
Services. A discussion regarding ideas ensued between Ms. Cirmo and board members.
3. Discuss and consider possible volunteer projects the Kennedale Chapter Boy and Eagle Scouts may be
able to create around Kennedale and Sonora Park.
Larry Hoover introduced Jim Fountain to board members to speak about possible projects his Boy & Eagle
Scout Chapters could do in and around Kennedale. Mr. Fountain asked the board members for ideas and
a brief discussio n was held between Mr. Fountain and the board
C. Reports/Announcements
A. Updates and information from City Staff
1. Upcoming Events
2. Road Projects
3. Comprehensive Plan Update
D. ADJOURNMENT
Vice Chairman Chandler adjourned the meeting at 7:48 pm
____________________________
David Deaver
Park Board Chairman
ATTEST:
Celeste Brown
Park Board Secretary
Staff Report to the Board of Directors
Date: April 4, 2012
Agenda Item No: REGULAR ITEMS - A.
I. Subject:
Review Park Board Financial Report.
II. Originated by:
Sakura Moten-Dedrick, Director of Finance & IT
III. Summary:
IV. Recommendation:
Approve
V. Alternative Actions:
VI. Attachments:
1.Jan 2012 Park Board Financials 20120404 Park Dedication Fund Jan 12 Financials.pdf
Date : April 4 , 201 2
Agenda Item No :
Subject : DISCUSS AND REVIEW JAN 2011 PARK BOARD FINANCIALS
Originated by: Sakura Moten -Dedrick
Summary:
Budget/Amendment
No changes.
Year -To -Da te
Please note that last year’s FY10 -11 Estimate figure is unaudited, although the actual will be
very close to what is provided . Final figures will be available at the end of April 2012 .
Investment Income: None anticipated for this fiscal year in compar ison to last year. Last year,
cash was depleted quite quickly due to expenses made for Sonora Park.
Miscellaneous Income: None anticipated for this fiscal year in comparison to last year. Last
year, we received a grant reimbursement from TPWD total ing $400K.
Transfers: None anticipated for this fiscal year in comparison to last year. L ast year, we had to
transfer approximately $42K into the Park Fund to cover a negative overall balance. This
neg ative balance resulted from unrealized gas well activity r evenues that did not come in as
anticipated to cover the shortfall.
Special Services: None anticipated for this fiscal year in comparison to last year. Last year
represented expenses tied to normal operations.
Engineering Services: None anticipated for this fiscal year in comparison to last year. Last year
represented expenses tied to normal operations.
Land: No significant change from last fiscal year. The $75 for this year reflects a delinquent
tax payment. The City is exempt from taxes; however, th is was related to newly purchased
right -of -way property, in which the City had to settle out prior taxes owed.
Construction: None anticipated for this fiscal year in comparison to last year. Last year
represented the last of the expenses tied to the parki ng lot.
Sonora Park Grant Project: None anticipated for this fiscal year in comparison to last year.
Last year represented the last of the expenses tied to the TPWD grant. It was approximately
$758K through Nov 2010 but ended at an estimated $533. This was due to expense recoding.
Brick Pavers: No significant change from last fiscal year. The $495 for this year reflects
engraving services for several plaques placed in the TownCenter Park during the 9/11
Staff Report
To the Members of the Park Board
Memorial Dedication. T he City Manager chose to re cognize approximately 10 city employees ,
who had either served their country or are currently serving their country in the US Armed
Services/military.
Estimate
Based on no anticipated revenue and expenditures, we anticipate no remaining fund balance
for F Y11 -12. For FY10 -11 year ending, we anticipate a $68K annual deficit; however, the
fund balance at year end i s anticipated to be $0 due to the inflow of the $42K cash transfer .
CITY OF KENNEDALE, TEXAS
ANNUAL PROGRAM OF SERVICES
FUND SUMMARY BY CATEGORY
"EXEMPLIFYING EXCELLENCE"
14: PARK DEDICATION FUND
FY10-11 FY10-11 FY10-11 FY10-11 FY11-12 FY11-12 FY11-12 FY11-12 CY - PY
CATEGORY BUDGET AMENDED YTD JAN ESTIMATE PROPOSED AMENDED YTD JAN ESTIMATE CHANGE
BEGINNING FUND BALANCE 68,181 $ 68,181 $ 68,181 $ 68,181 $ 1 $ 1 $ 1 $ 1 $
FINES/FEES - - - - - - - - -
INVESTMENT INCOME 1,620 1,620 12 13 - - - - (1,620)
MISCELLANEOUS INCOME 400,000 400,000 26,182 426,632 - - - - (400,000)
TRANSFERS - - - 42,698 - - - - -
TOTAL REVENUES 401,620 $ 401,620 $ 26,194 $ 469,343 $ -$ -$ -$ -$ (401,620)$
SUNDRY - - - 938 - - 495 495 -
DEBT 25,000 25,000 - 1,232 - - - - (25,000)
CAPITAL 572,952 572,952 270,301 535,353 - - 75 - (572,952)
TOTAL EXPENDITURES 597,952 $ 597,952 $ 270,301$ 537,523 $ -$ -$ 570 $ 495 $ (597,952)$
REVENUES OVER EXPENDITURES (196,332)$ (196,332)$ (244,106)$ (68,180)$ -$ -$ (570)$ (495)$
ENDING FUND BALANCE (128,151)$ (128,151)$ (175,925)$ 1 $ 1 $ 1 $ (570)$ (494)$
ADJUSTMENTS
FUND BALANCE AS % OF EXP -21.4%-21.4%-65.1%0.0%N/A N/A -99.9%-99.9%
RESERVE (NO REQUIREMENT)-$ -$ -$ -$ -$ -$ -$ -$
RESERVE SURPLUS/(SHORTFALL)(128,151)$ (128,151)$ (175,925)$ 1 $ 1 $ 1 $ (570)$ (494)$
CITY OF KENNEDALE, TEXAS
ANNUAL PROGRAM OF SERVICES
REVENUE/EXPENDITURE LINE ITEM SUMMARY
"EXEMPLIFYING EXCELLENCE"
14: PARK DEDICATION FUND
FY10-11 FY10-11 FY10-11 FY10-11 FY11-12 FY11-12 FY11-12 FY11-12 CY - PY
ACCOUNT ACCOUNT NAME BUDGET AMENDED YTD JAN ESTIMATE PROPOSED AMENDED YTD JAN ESTIMATE CHANGE
4010-00-00 PARK DEDICATION FEES - - - - - - - - -
4194-00-00 PARK DEDICATION FEES - - - - - - - - -
FINES/FEES -$ -$ -$ -$ -$ -$ -$ -$ -$
4401-00-00 INVESTMENT INCOME 1,620 1,620 12 13 - - - - (1,620)
INVESTMENT EARNINGS 1,620 $ 1,620 $ 12 $ 13 $ -$ -$ -$ -$ (1,620)$
4409-00-00 MISCELLANEOUS INCOME 400,000 400,000 26,182 426,182 - - - - (400,000)
MISCELLANEOUS INCOME 400,000 $ 400,000 $ 26,182 $ 426,182 $ -$ -$ -$ -$ (400,000)$
4920-00-00 TRANSFER IN - - - 42,698 - - - - -
TRANSFERS -$ -$ -$ 42,698 $ -$ -$ -$ -$ -$
TOTAL REVENUES 401,620 $ 401,620 $ 26,194 $ 468,893 $ -$ -$ -$ -$ (401,620)$
14: PARK DEDICATION FUND
01: PAVER REVENUE
FY10-11 FY10-11 FY10-11 FY10-11 FY11-12 FY11-12 FY11-12 FY11-12 CY - PY
ACCOUNT ACCOUNT NAME BUDGET AMENDED YTD JAN ESTIMATE PROPOSED AMENDED YTD JAN ESTIMATE CHANGE
4409-01-00 MISCELLANEOUS INCOME - - - 450 - - - - -
MISCELLANEOUS INCOME -$ -$ -$ 450 $ -$ -$ -$ -$ -$
TOTAL REVENUES -$ -$ -$ 450 $ -$ -$ -$ -$ -$
14: PARK DEDICATION FUND
00: PARK EXPENSES
FY10-11 FY10-11 FY10-11 FY10-11 FY11-12 FY11-12 FY11-12 FY11-12 CY - PY
ACCOUNT ACCOUNT NAME BUDGET AMENDED YTD JAN ESTIMATE PROPOSED AMENDED YTD JAN ESTIMATE CHANGE
5570-00-00 SPECIAL SERVICES - - - 938 - - - - -
SUNDRY -$ -$ -$ 938 $ -$ -$ -$ -$ -$
5621-00-00 ENGINEERING SERVICES 25,000 25,000 - 1,232 - - - - (25,000)
DEBT 25,000 $ 25,000 $ -$ 1,232 $ -$ -$ -$ -$ (25,000)$
5800-00-00 LAND 30,000 30,000 - - - - 75 - (30,000)
5875-00-00 CONSTRUCTION - - 9,207 1,828 - - - - -
5879-00-00 SONORA PARK GRANT PROJECT 542,952 542,952 261,094 533,526 - - - - (542,952)
CAPITAL 572,952 $ 572,952 $ 270,301$ 535,353 $ -$ -$ 75 $ -$ (572,952)$
TOTAL EXPENDITURES 597,952 $ 597,952 $ 270,301$ 537,523 $ -$ -$ 75 $ -$ (597,952)$
CITY OF KENNEDALE, TEXAS
ANNUAL PROGRAM OF SERVICES
REVENUE/EXPENDITURE LINE ITEM SUMMARY
"EXEMPLIFYING EXCELLENCE"
FY10-11 FY10-11 FY10-11 FY10-11 FY11-12 FY11-12 FY11-12 FY11-12 CY - PY
ACCOUNT ACCOUNT NAME BUDGET AMENDED YTD JAN ESTIMATE PROPOSED AMENDED YTD JAN ESTIMATE CHANGE
14: PARK DEDICATION FUND
01: PAVER EXPENSES
FY10-11 FY10-11 FY10-11 FY10-11 FY11-12 FY11-12 FY11-12 FY11-12 CY - PY
ACCOUNT ACCOUNT NAME BUDGET AMENDED YTD JAN ESTIMATE PROPOSED AMENDED YTD JAN ESTIMATE CHANGE
5565-01-00 LEGAL SERVICES - - - - - - - - -
5580-01-00 BRICK PAVERS - - - - - - 495 495 -
SUNDRY -$ -$ -$ -$ -$ -$ 495 $ 495 $ -$
TOTAL REVENUES -$ -$ -$ -$ -$ -$ 495 $ 495 $ -$
Staff Report to the Board of Directors
Date: April 4, 2012
Agenda Item No: REGULAR ITEMS - B.
I. Subject:
Update on May 19th Event.
II. Originated by:
Larry Hoover, Streets and Parks Supervisor
III. Summary:
To reiterate from the last meeting, a copy of the information that was sent to you on March 8, 2012.
_____
Park Board Members,
Thank you for your commitment to participate in this year’s Bark in the Park/Kidfish/Kids to Parks Day! As
stewards of Kennedale’s Parks system, this is a great way to market our fantastic parks to residents and
encourage visitation and outdoor activities. This event will also give the board a chance to meet with residents
and gather opinions and ideas for future park planning.
To better answer last night’s question regarding Art in the Park comparison, The Chair of the Arts and Cultural
Board also serves as the Chair & Event Coordinator of the Art in the Park Committee (Felipe Gutierrez).
To follow up with yesterday’s conversation, the Bark in the Park and Kidfish events will run themselves but
could likely use extra hands.
· Bark in the Park is coordinated by Dianna Garcia, our Animal Services officer. She can be reached at 817-985-
2163 or dgarcia@cityofkennedale.com
o The Humane Society usually attends as well, suggestions for other animal services related
groups/businesses would be welcome
· Kidfish is coordinated by Larry Hoover. 817-985-2170 or lhoover@cityofkennedale.com
· ThThe splash pad will be open for use
Other possibilities include:
· Coordination with Rachel Roberts, City Planner, on bird habitat education, etc. She may be able to direct you
to local resources for free instructors/program providers, as she manages the city’s Urban Bird Treaty program.
817-985-2135 or rroberts@cityofkennedale.com
· Kennedale Parks & Recreation booth to display information on our facilities. Some residents are unaware of
our park locations and amenities, it would be great to have maps and acreage information available, along with
master plans and ideas from the new comprehensive land use plan. Displaying pavilion rental and ballfield
rental policies and availability may also be of use to residents.
· Introduction to Disc Golf. Eric Teddy has worked with us in the past. 817-201-2434 or eric.teddy@yahoo.com
· Boy Scout/Girl Scout program
· Bounce houses through Police Captain Darrell Hull. 817-985-2162 or dhull@cityofkennedale.com
· Any other kid-friendly ideas (nature-based arts and crafts, speakers, hike leaders, etc)
I would love to see this event grow every year and attract new ‘park-goers.’ Sonora Park is one of Kennedale’s
greatest assets and May 19 th is the day to make it extra welcoming.
___
Update: The Youth Advisory Council is not available for this event, as graduation is the same day.
IV. Recommendation:
None
V. Alternative Actions:
VI. Attachments:
Staff Report to the Board of Directors
Date: April 4, 2012
Agenda Item No: REGULAR ITEMS - C.
I. Subject:
Discuss and consider approval of the Kennedale Youth Association Practice and Game Schedule as well as its
member roster as submitted.
II. Originated by:
Celeste Brown, Administrative Assistant
III. Summary:
As stated in the contract between the City of Kennedale and the Kennedale Youth Association, the Kya is to
submit a copy of their practice and game schedule as well as a copy of their roster. Attached is a copy of their
rosters for your approval.
IV. Recommendation:
Approve
V. Alternative Actions:
VI. Attachments:
1.Kennedale Youth Associatiobn Game Schedule KYA ROSTER.pdf
Staff Report to the Board of Directors
Date: April 4, 2012
Agenda Item No: REPORTS/ANNOUNCEMENTS - A.
I. Subject:
Updates from Keep Kennedale Beautiful Commission
II. Originated by:
Kelly Cooper, Director of Human Resources
III. Summary:
Michael Chandler, Chairman of the Keep Kennedale Beautiful Commission, will provide the Board with updates
on projects and upcoming events for KKB.
IV. Recommendation:
None
V. Alternative Actions:
VI. Attachments:
Staff Report to the Board of Directors
Date: April 4, 2012
Agenda Item No: REPORTS/ANNOUNCEMENTS - B.
I. Subject:
Road Construction Updates
II. Originated by:
Celeste Brown, Administrative Assistant
III. Summary:
IV. Recommendation:
None
V. Alternative Actions:
VI. Attachments:
Staff Report to the Board of Directors
Date: April 4, 2012
Agenda Item No: REPORTS/ANNOUNCEMENTS - C.
I. Subject:
May 5th City Cleanup
II. Originated by:
Celeste Brown, Administrative Assistant
III. Summary:
City staff will provide board members with an update about the upcoming City-Wide cleanup to take place on
May 5, 2012.
IV. Recommendation:
None
V. Alternative Actions:
VI. Attachments:
Staff Report to the Board of Directors
Date: April 4, 2012
Agenda Item No: REPORTS/ANNOUNCEMENTS - D.
I. Subject:
Art in The Park Festival Update
II. Originated by:
Celeste Brown, Administrative Assistant
III. Summary:
City staff will provide board members with an 2012 Annual Art In The Park Festival Update
IV. Recommendation:
None
V. Alternative Actions:
VI. Attachments:
Staff Report to the Board of Directors
Date: April 4, 2012
Agenda Item No: REPORTS/ANNOUNCEMENTS - E.
I. Subject:
Village Creek Flood Study Concept Plans for Park Land Use
II. Originated by:
Celeste Brown, Administrative Assistant
III. Summary:
Attached is a copy of the Village Creek Master Plan Option A and Option B for your review and discussion.
IV. Recommendation:
None
V. Alternative Actions:
VI. Attachments:
1.Village Creek Master Plan VILLAGE CREEK MASTER PLAN.pdf