04.15.2008 EDC Minutes (2)265
MINUTES
KENNEDALE ECONOMIC DEVELOPMENT CORPORATION
BOARD OF DIRECTORS
REGULAR MEETING — APRIL 15, 2008
405 MUNICIPAL DR. — KENNEDALE MUNICIPAL BLDG.
CONFERENCE ROOM
President, Robert Mundy called the meeting to order at 7:19 p.m.
Members present: President, Robert P. Mundy; Vice - President, Beverly Hayes; Board of
Directors, Rebecca Mowell, Megan Husby, Darrell Erwin, and Donnie Graham. Doug Parker
arrived at 7:47 p.m.
Members absent: None
Staff present: Bob Hart, Executive Director; Mike Soab, KEDC Director, and Clifford Blackwell,
III, Treasurer.
Prior to entering into regular items, President Mundy addressed Agenda Item II. Staff
Announcements (a).
I. REGULAR ITEMS
a. Review and consider approval of minutes: Special meeting dated March 4, 2008
Regular meeting dated March 18, 2008.
Rebecca Mowell moved to approve meeting minutes as presented, second by Doug
Parker. Motion carried (7 -0).
b. Review and discuss financial monthly reports.
Clifford Blackwell, III, Treasurer presented year -end financial reports for 2007, an
updated March 2008 financial report, and a sales tax report for the boards review
and discussion. Discussion ensued with a request for a spreadsheet reflecting
available funds, what is budgeted, what is committed, and what is remaining.
Blackwell recommended funds be earmarked to reflect a more accurate picture of
expenditures
c. Review and consider amending guidelines, definitions, and performance agreement
requirements for Visual/Functional Revitalization Grants.
After board discussion, guidelines were revised to reflect the following:
Page 1.
Number 1. — Change sentence to read as follows: "Grants to reimburse cost for
improvements will be awarded up to a maximum of Fifty Thousand Dollars
($50,000.00) per address not to exceed Twenty Percent (20 %) of overall cost."
Delete Number 2 in its entirety.
Original number 3, Re- number to reflect Number 2.
266
Original number 4, Re- number to reflect Number 3. — Change fiscal year to reflect
FY 07 -08.
Original number 5 is deleted in its entirety.
Original number 6, Re- number to reflect Number 4.
Original number 7, delete in its entirety.
Original number 8, Re- number to reflect Number 5.
Original number 9, Re- number to reflect Number 6.
Page 2.
Grants will be considered using the following criteria:
Delete original numbers 1 through 5, and replace with the following:
1. Revenue generation;
2. Creation of jobs;
3. Overall appearance;
4. Add economic value to the City;
5. Applicant qualifications.
Procedure for Application of a Commercial Revitalization Grants:
Number 1 was amended to change 30 days to reflect 60 days;
Number three — add cancelled checks as an item for City Staff to verify that project
has been completed and paid appropriately.
Page 3.
Application Data Elements.
Delete Number 3 in its entirety.
Original Number 4 — Re- number to reflect Number 3.
Original Number 5 — Re- number to reflect Number 4.
Original Number 6 — Re- number to reflect Number 5.
Original Number 7 — Re- number to reflect Number 6.
Original Number 8 — Re- number to reflect Number 7.
Original Number 9 — Re- number to reflect Number 8 A -G.
Original Number 9 -E, which is now re- numbered to reflect Number 8 -E has been
revised to read as follows: "Payment of the grant by the Corporation is contingent
on execution of a satisfactory Performance Agreement by both parties, and
successful verification by the City Staff of the improvements specified in the
application and any conditions listed in the notification of grant award letter."
267
Original Number 9 -F, which is now re- numbered to reflect Number 8 -F has been
revised to read as follows: "The award of grants and the amount of the grants will
be at the sole discretion of the Corporation. The Corporation may, at any time,
change the guidelines and criteria for grants prior to sending a grant award
notification letter and in execution of a Satisfactory Performance Agreement."
It was also noted on original application to omit wording "Type of Project for
which Grant is Requested: Exterior Visual Improvement/Functional Improvement.
President, Robert Mundy moved to amend the General Guidelines to include the
above changes, second by Vice - President, Beverly Hayes. Motion carried (7 -0).
d. Review of Documentation and Authorization to reimburse Mark Watson dba R.E.
Watson & Associates for approved functional improvements of up to a maximum
of $13,881.86 in Functional Grant funding.
Vice - President, Beverly Hayes moved to authorize reimbursement to Mark Watson
dba R.E. Watson & Associates in the amount of Thirteen Thousand Eight Hundred
Eighty One Dollars and eighty -six Cents ($13,881.86) for approved functional
improvements, second by Donnie Graham. Motion carried (7 -0).
II. STAFF ANNOUNCEMENTS/REPORTS
a. Executive Director Announcement/Reports.
Bob Hart, Executive Director reported on the following:
1. Settlement Agreement finalization with Dreamer's and all other Sexually
Oriented Businesses, which will be closed and moved outside the city limits by
February 2012; and
2. Application for a Flood Control Study along the banks of Village Creek had
been applied for, and notification of approval /denial should be received by
2009; and
3. Tarrant County Road Project update in regards to Bowman Springs Road
expansion from the Arlington City limits through Kennedale to Kennedale
Parkway, and the proposed reconstruction of Dick Price Road that will
commence within the next two years. Hart advised on going discussions were
still taken place in regards to Sublett and Little School Road, as well as other
proposed projects.
b. KEDC Director Announcement/Reports.
Mike Soab, KEDC Director reported on the following:
1. He and President, Robert Mundy would be attending the ICSC convention the
week of regular meeting scheduled for May 20th Soab inquired if the Board
would like to reschedule the meeting date. It was the consensus of the board to
move the meeting to May 13, 2008, if needed; and
2. Presented the Board with an option to consider developing the TownCenter in a
phase development if no inquiries were to come forward; and
3. Advised that Bob Hart, City Manager and himself would be the guest speakers
during the April Chamber luncheon scheduled for Wednesday, April 16th.
268
M. PRESIDENT/BOARD ANNOUNCEMENTS/REPORTS
a. President Announcements/Reports
President, Robert Mundy commented on the Board /Committee Appreciation
Dinner, and commended board members for the best representation of all
board/committee members.
b. Board of Directors Announcements /Reports — No reports /announcements.
No further discussion, President, Robert Mundy recessed the meeting at 9:34 p.m.
to enter into executive session.
IV. EXECUTIVE SESSION
The Board of Directors will meet in closed session pursuant to Section 551.072 of the
Texas Government Code to deliberate the purchase, sale, exchange, lease, or value of real
property.
a. Subway
b. Kennedale Retail Center leasing procedures.
V. RECONVENE INTO OPEN SESSION AND TAKE ACTION NECESSARY
PURSUANT TO EXECUTIVE SESSION.
President, Robert Mundy reconvened into open session at 9:43 p.m.
a. Subway
Vice - President, Beverly Hayes moved to proceed with the Subway lease as
discussed in executive session, second by Donnie Graham. Motion carried (7 -0).
b. Kennedale Retail Center leasing procedures.
Vice - President, Beverly Hayes moved to authorize future lease agreements be
signed in accordance with people authorized in the KEDC BYLAWS subject to the
Board knowing about the lessee in advance, and the lease being comparable to
existing leases. Other leases will require a separate action by the Board. Motion
second by Doug Parker. Motion carried (7 -0).
VI. ADJOURNMENT
Doug Parker moved to adjourn the meeting at 9:57 p.m., second by Rebecca Mowell.
Motion carried (7 -0).
ATTEST:
l
APPROVED:
Kathy Turn -r, Secretary to EDC ' Robert P. Mundy, Pres