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02.19.2008 EDC Minutes (2)258 MINUTES KENNEDALE ECONOMIC DEVELOPMENT CORPORATION BOARD OF DIRECTORS REGULAR MEETING — FEBRUARY 19, 2008 405 MUNICIPAL DR. — KENNEDALE MUNICIPAL BLDG. CONFERENCE ROOM 7:15 PM President, Robert Mundy called the meeting to order at 7:15 p.m., and announced that a quorum was present. Members present: President, Robert Mundy, Vice - President, Beverly Hayes, Board of Directors, Doug Parker, Darrell Erwin, and Rebecca Mowell. Members absent: Board of Director, Donnie Graham. Staff present: Mike Soab, KEDC Director, and Kathy Turner, Secretary. I. REGULAR ITEMS a. Review and consider minutes: regular meeting dated December 18, 2007. Darrell Erwin moved to approve regular meeting minutes dated December 18, 2007 as submitted, second by Rebecca Mowell. Darrell Erwin, Rebecca Mowell, Robert Mundy and Doug Parker voted aye, while Beverly Hayes abstained due to absence of meeting. Motion carried (4 -1). b. Review financial monthly reports. Mike Soab, KEDC Director provided board members with a copy of the KEDC Income Statement, Fund Balance and Sales Tax Report for the month ending December 2007. c. Review and consider Functional Grant request from Chris Moore dba Great Beginnings University located at 1109 N. Little School Rd., Kennedale, TX. Ms. Chris Moore, applicant for Functional Grant was present and addressed grant request for driveway improvements. Board members questioned whether the request qualified as a functional improvement. There were also questions about the high bid selection, materials used for improvement and city code requirements. President, Robert Mundy moved to deny functional grant request, second by Vice - President, Beverly Hayes. Robert Mundy and Beverly Hayes voted aye to deny grant, while Doug Parker, Darrell Erwin and Rebecca Mowell voted nay. Motion failed (2 -3). Darrell Erwin moved to approve functional grant request, second by Rebecca Mowell. Darrell Erwin and Rebecca Mowell voted aye to approve grant, while President, Robert Mundy, Vice - President, Beverly Hayes, and Doug Parker voted nay. Motion failed (2 -3). 259 d. Interview and consider KEDC Board of Director appointment to fill the un- expired term of Place 6, expiring September 2008. Rebecca Mowell moved that the Board of Directors send a recommendation to City Council to appoint Megan Husby to fill the un- expired term of Place 6, second by Darrell Erwin. Motion carried (5 -0). e. Discussion of creating/drafting job descriptions for KEDC Board of Directors. Vice - President, Beverly Hayes advised that the Governance Guidance Team, which she is a member, is drafting job descriptions for the various board /commission members. Hayes added that the implementation of such would better provide citizens an opportunity to see what the rules, roles and responsibilities of each board /commission are, as well as what type of time commitment and training is needed. President, Robert Mundy suggested that City Manager /KEDC Executive Director, Bob Hart check with other cities to see if they have job descriptions for their board /commission members, and if so, obtain copies and modify to fit Kennedale. It was suggested that a draft description be prepared for review at the next regularly scheduled March meeting. II. STAFF ANNOUNCEMENTS/REPORTS a. Executive Director Announcement/Reports. — No announcements /reports. b. KEDC Director Announcement/Reports. 1. TownCenter Plaza update. James Cowey, Building Official provided an update on the TownCenter Plaza and recent bid openings. Mike Soab, KEDC Director updated the Board on fountain purchase for the TownCenter Plaza, monument sign for the shopping center, and recent City land purchase. III. PRESIDENT/BOARD ANNOUNCEMENTS /REPORTS a. President Announcements /Reports President, Robert Mundy announced the upcoming International Council of Shopping Centers (ICSC) Spring Convention, which is scheduled for May 18 through the 21St. Mundy advised that Mayor, Bryan Lankhorst, KEDC Director, Mike Soab and President Mundy would be in attendance. President Mundy then recommended Board members review the amended BYLAWS, as they were the legal basis for the Board to abide by. He also recommended that legal counsel be brought in to brief the Board on the rules and responsibility of the board after initial board appointments in October of each year. 260 b. Board of Directors Announcements/Reports Board of Director, Rebecca Mowell recommended a workshop be scheduled to clarify the rules and implementation of visual and functional grants. IV. EXECUTIVE SESSION a. The Board of Directors will meet in closed session pursuant to Section 551.072 of the Texas Government Code to deliberate the purchase, sale, exchange, lease, or value of real property. No executive session was held. V. RECONVENE INTO OPEN SESSION, AND TAKE ACTION PURSUANT TO EXECUTIVE SESSION, IF NECESSARY. No executive session was held. VI. ADJOURNMENT Vice - President, Beverly Hayes moved to adjourn the meeting at 9:16 p.m., second by Doug Parker. Motion carried (5 -0). ATTEST: Kathy Turner, Secretary to EDC APPROVED: