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10.14.2002 EDC Minutes144 MINUTES OF KENNEDALE ECONOMIC DEVELOPMENT CORPORATION BOARD OF DIRECTORS REGULAR MEETING — OCTOBER 14, 2002 405 MUNICIPAL DR. — KENNEDALE MUNICIPAL BLDG. CONFERENCE ROOM President Vaughn called the meeting to order at 7:00 p.m. Members present: Nita Vaughn, Robert Mundy, Margaret Eichelberger, Dempsey Farmer, Bill Munn, and Rob Morris. Members absent: John Berry Staff present: David Miller, Executive Director. A. REGULAR ITEMS 1. Consider approval of minutes: regular meeting dated August 20, 2002, and special meeting dated September 3, 2002. Robert Mundy moved to approve the minutes as written, second by Margaret Eichelberger. Motion carried unanimously. 2. Consider selection of President and Vice - President to serve a one -year term. Board members were presented ballots to select a President and Vice - President to serve a one -year term. After tabulation of results, Nita Vaughn was selected as President and Robert Mundy was selected as Vice - President. 3. Consider Little Road extension and forward recommendation to City Council for approval to include in Future Land Use and Thoroughfare Plan. Margaret Eichelberger, Economic Development Director explained that the Economic Development Board had entered into a contract with Cheatham and Associates to prepare a street improvement study for Little School Road. She said the study was completed and presented to the board in October 2001, with the board approving the Little School/Eden Road Route, (Exhibit E). In addition, the City Council adopted a revised comprehensive thoroughfare plan that reflects Exhibit A aJ the future route of Little School Road. Minutes amended 11/19/2002 Ms. Eichelberger went on to say that the City had been approached by a developer who has plan to develop south of Little School Road, and the developer has questioned the City on the intentions of Little School Road prior to his development, as the Master Land Use Plan reflects one extension and the Economic Development Corporation as approved an alternate extension. Therefore, the board needs to make a recommendation to Council to incorporate Exhibit "E" into the Master Plan. Mr. Miller, Executive Director informed the Board that if the objective was to create a North/South corridor for the City, a better alternative could be prepared that would not cut into existing parcels of land that could be used for future development. He expressed concerns with the cost involved, and what the proposed route /re-routes would do to emergency response. 145 Mr. Miller recommended the board table the item until next month to allow him to visit with Cheatham and Associates to review alternative plans. Dempsey Farmer moved to table item three and authorize David Miller to meet with Cheatham and Associates to discuss alternative routes, second by Bill Munn. Farmer, Munn, Mundy, Vaughn and Eichelberger voted aye, with Morris abstaining. Motion carried. 4. Consider approval to authorize President to execute engagement letter for financial audit with Pattillo, Brown & Hill, L.L.P. for the year ended September 30, 2002. President Vaughn recommended the Board table this item until further notice. Robert Mundy moved to table item four, second by Margaret Eichelberger. Motion carried. 5. Review of Financial Reports. Month end reports ending August 2002 were provided to the Board of Directors for review. Robert Mundy recommended an informal spreadsheet be prepared that would reflect monies committed. No other comments were made. B. STAFF COMMENTS 1. Executive Director Report — David Miller advised that the Kidfish would be held Saturday, October 19, 2002 in the City Park from 1 to 4 p.m. 2. Economic Development Director Report — Margaret Eichelberger provided an update on the Little School Road project, and inquiries as to available properties for lease /purchase. C. PRESIDENT/BOARD ANNOUNCEMENTS /REPORTS 1. President Announcements/Reports — President Vaughn welcomed Bill Munn to the Board. 2. Board of Directors Announcements/Reports — No reports. D. ADJOURNMENT President Vaughn adjourned the meeting at 7:35 p.m. APSE OVED: -"w4041/ Pre dent, Nita D. Vaug ATTEST: