10.21.1997 EDC Minutes21
MINUTES OF
KENNEDALE ECONOMIC DEVELOPMENT CORPORATION
BOARD OF DIRECTORS
REGULAR MEETING — OCTOBER 21, 1997
100 E. BROADWAY ST. — COMMUNITY CENTER
Robert Duval, President called the meeting to order at 6:30 p.m.
Members present: Robert Duval, President, Margaret Eichelberger, Vice - President, Nita Vaughn,
Ron Kovach, John Berry, and Michael Box. Tom Boone arrived at 6:44 p.m.
Members absent: None
Staff present: Ted Rowe and Kathy Turner.
ITEM NO. 1— Consideration of minutes: Regular Meeting — September 17, 1997
Michael Box moved to accept the regular meeting minutes for September 17, 1997 as they were
submitted, seconded by John Berry. Motion carried with all members voting in favor.
ITEM NO. 2 — Update on Opening for Economic Development Corporation Director.
President Duval suggested a committee be made up to consist of Margaret Eichelberger, Ted
Rowe, himself and one other board member whomever would like to participate and set a time to
review the resumes and conduct phone interviews for the two candidates who reside the furthest.
Ron Kovach moved to budget $1,000 for travel expense in regards to interviews, seconded by
Margaret Eichelberger.
Nita Vaughn inquired about telephone interviews prior to making travel arrangements. Bob
Duval concurred that telephone interviews would take place first.
All members voted in favor and motion carried.
Bob Duval encouraged everyone to call Margaret Eichelberger with their comments, and then the
committee would get together and conduct the telephone interviews.
ITEM NO. 3 — Consideration of new projects.
Discussion began with Mr. Rowe speaking briefly about the bids received for the renovation of a
room in city hall.
Vice - President Eichelberger questioned if the board was in general discussion. She was advised
by Mr. Rowe that the corporation was discussing projects.
President Duval then questioned if the office was a project. Mr. Berry advised him that the office
was an on -going project.
Discussion then carried over with President Duval and Vice - President Eichelberger mentioning
that they were unaware of money budgeted in the 1997/1998 Economic Development budget to
renovate the Chamber of Commerce office. Mr. Berry replied that from his understanding he
presented the budget reflecting renovation to a back office for the Chamber of Commerce, and
new carpet for the existing Chamber office, in which, would house the economic development
director. Questions then proceeded as to how the economic development board could budget
22
director. Questions then proceeded as to how the economic development board could budget
funds to renovate a chamber office without allowing for improvements to their own economic
development office.
Mr. Rowe assured the board that the money budgeted was presented to the City Council as a
renovation project for the Chamber of Commerce, and was approved as such.
Discussion then continued with the need to amend the current 1997/1998 Economic Development
budget to allow for painting and a furniture purchase to complete the economic development
office. President Duval recommended Vice - President Eichelberger prepare an analysis relating to
furniture and requested an amendment to the budget at the November 17, 1997 meeting.
In closure, President Duval and Vice - President Eichelberger again expressed concern that there
was no mentioning of renovations to a private entity (non - governmental entity — Chamber of
Commerce) in any of the minutes which, would leave the economic development short for
improvements. They both did not want the liability of this action.
ITEM NO. 4 — General discussion.
President Duval briefed members on the outcome of a meeting with the Chamber of Commerce
economic development committee. He said committee members recommended a review of the
economic development plan and felt that it would be beneficial to everyone to include the
economic development corporation members. Also, he stated that a weekend retreat would be
scheduled in late January or February near Waco to review the plan, and felt that this would be a
great opportunity for all members to participate in the planning process of Kennedale.
Mr. Rowe advised that $103,431.49 had been received in sales tax for the portion of economic
development through the fiscal year.
Vice - President Eichelberger inquired about reports reflecting expenses related to the economic
development fund. President Duval suggested a quarterly report be prepared reflecting such.
Ron Kovach questioned how the corporations money was accounted for, inquired if a separate
checking account was required for expenditures, and requested a legal opinion on this issue as it
is a corporation. Ted Rowe replied that the money was in a fund account and is set -up according
to the BYLAWS, but would need to research further to see if a separate checking account was
required. In addition, Mr. Rowe said that the corporation does require a separate audit.
Tom Boone suggested checking with other cities to see how they handle their economic
development corporation accounting.
There being no further discussion, Nita Vaughn moved to adjourn the meeting at 7:05 p.m.,
seconded by Michael Box. Motion carried.
ATTEST:
Kathy Turner, Secretary
APP pVFp:
1
Ro. ert Duval, President