06.18.1992 PZ MinutesPage 386
MINUTES OF
PLANNING & ZONING COMMISSION - JUNE 18. 1992
COMMUNITY CENTER - 7;00 PM
Ted Rowe pavr the Oath of Office and Appointment of Officer to
Charles Gray and Glynn GLAVFASOS; prior to the meeting.
Chairperson Mary Salinas called the meeting to order at 7:35 121
Members present were Glynn Cavasos, Charles Gray, Roger Hurlbut
and Mary Salinas. Janna Brimer, Bill Cromer and Cliff Hallmark
were absent.
Staff in attendance were Ted Rowe and Kathy Turner.
- Approval of minutes dated May 21, 1992.
With no u corrections submitted, Roger Hurlbut moved to approve the
minutes dated Noy 2. 1992, second by Glynn Cavasos.
- Consideration of Amendment to the City Code to
allow 0 tattoo shop and hand painting on motor
vehicles in the "G -I" Light Industrial Zoning
District, Mr. Frank Palmer.
Mr. Palmer withdrew his request because he couldn't come to an
agreement with the seller regarding the land.
P&Z did not take any action on this item, and it will not be
brought before the board again unless Mr, Palmer makes another
application.
TTFM NO. 0 - Consideration of Pinal Pint for Steeplechase
Section Two, Mr. Ralph Shelton.
Mr. Shelton stated in order ti save some huge trees, he moved the
portion of the street that curves over 40' to the east. This
would change the lots on the oast to be 43 shallower and extend
the lots on the west Ly 40'. This was the only difference on the
entire pint.
Mr. Shelton asked Lo vacate the pt viu plat and to approve the
Final Plat of Steeplechase Section Two that was being submitted
tonight. Mr. Rowe stated that it is authorized by state law as
long as the property owners sign the request for vacation and
right now there is only one property owner.
Mr. Shelton stated all requirements of Cheatham and Associates
letter dated June 11, 1092 had been met except for item no. 2
which addressed sidewalks. Mr. Shelton stated that Council
exempted this requirement for Section One and had SOMO problem
with it being required for Section Two.
P&Z recommended that staff review the City Council minutes where
Steeplechase Section One was approved Lo see what Council's
action was regarding sidewalks.
Roger Page 387
Hurlbut made a motion to approve the Final Plat of
Steeplechase Section Two contingent upon the following:
1. Approve the vacation of Steeplechase Section Two,
2. Approve the new Final Plat of Steeplechase Section Two'
3, Meet the recommendations from Cheatham and Associates letter
dated June ll, 1992 which are:
1. Require street lights.
2. Require sidewalks. ** City Administrator to check and
see how this requirement was handled in Steeplechase
Section One. P&Z strongly. recommended that sidewalks
be put in, and City Council make final decision if the
developer/builder is responsible for them. Sidewalks
axe addressed in City Code Book Section 17-261/
Page 1024.
3^ Revise mayor's name to Dill Abbott.
4. Recommend the Developer's Engineer prepare the additional
drainage easement and submit to the City for filing.
Note: Referring to notation on plans - trees in channel
easement. If this restricts channel flotation, calculations
need to be provided by developer's engineer.
Seconded. by Charles Gray. Motion carried.
- General Discussion.
Mr. Gray questioned the closure on three items in general
discussion in the May 21, 1992 minutes. Mow do you close these
items out and internally assign them the task of no action
required, doing a study, recommend someone else take the action
or what?
Mr. Gray was trying to get an idea of how P&2 kept u with the
items, are they reassigned at a later date or are 7 dropped
for good? Thought it would be a good idea to state the full
intent 20 no item would be lost,
Mr. Rowe briefed P&3 on the action Council took regarding the
installation of a median between Mansfield Highway and Village
Creek Dridge, The Council wants a resolution and an estimate of
the cost referring to the maintenance of the trees,
Mr. Hurlbut said that he thought the State Highway Department has
a
program for this. Mr. Rowe replied they did the installation.
Mr. Hurlbut said as far as maintenance, the city could supply the
lawn mowers. Glynn C stated i� it 6 then it
. ynu ava�o� was a dry year en
would require watering but the street and water department could
tend to it in their spare time. Br. Rowe replied you could plant
Asian Jasmine and it wouldn't require mowing.
Mr. Hurlbut stated the citizens want the entrance to our oity
different from what it is and it would be amazing that we would
short change the future of this community by quibbling over the
maintenance if it is not an extraordinary amount of expense. We
could get volunteer organizations, adopt a median program, senior
citizens, youth organizations, and maybe we need to look at the
big pictures as well as the details.
Roger Hurlbut moved that the Plannin g and Zoning Commiss ion
request the City Council to strongly consider passing the
resolution previously sent from this body and they approve it
after the cost estimate, and that they not reject making that
resolution simply based upon the maintenance cost considering
there could he some other way to have those defrayed or handled
by some volunteer workers or organizations. P&Z thinks this is
the entrance into our community and we should not quibble about
the minor expenditures.
Page 388
Mr. Rowe said they talked about the maintenance a little and
stated that during the construction phase of the median a metered
tap Gould be installed for each median. They also discussed a
type of grass that once it is cut a couple of times it no longer
grows over that height
Mr. Gray stated that he had a problem with the concept of asking
the city council to pass the resolution without the quibbling of
the cost of maintenance. He feels this is Council's job and we
ought to encourage them to try and find ways to defray the cost
with the adopt a median, etc. We need to encourage Council to
pass it but also to try and find a way for the median to pay for
itself.
Roger Hurlbut amended his original motion to state that P&Z
believes the entrance into our community is critical to the
economic development, and to enhance the image of our community
we again strongly urge the city council to pass the prior
resolution sent up to them. We also ask city council to find the
cost of maintenance and that they find a way to defray the cost
oC it considering the many different ways to do it, (e.g. youth
organizations, voLuiiLoro, senior citizens, adopt a median,
etc.) Second by Charles Gray. Motion carried unanimously.
Mr. Cavasos stated that this is not the first time P&Z has
discussed events on Lin' parks. The city has tried to do things
before and there wasn't any community support.
Mr. Gray questioned what the most pressing issues were at this
time and what does P&Z, need to be looking ahead for. Mr. Hurlbut
replied the biggest issues were the rewrite of the zoning
ordinances with W3A, and the park and recretaion areas.
Mr. Gray replied that the "P&Z is supposed to be a part of the
budgeting process or input for the budgeting process. He
questioned what the P&Z roll was and how does 1)&2 see themselves
in this process. Mr. Rowe stated that he sees P&Z roll as very
important for all areas of concern that involves P&Z. He feels
it would be very appropriate for P&Z to tell Council where they
feel more money should be spent, in an area where P&Z feels it is
lacking - as a collective action, identify areas that PUZ, feels
Council is scrimping on, eg. streets - heavy traffic areas - have
streets redone in concrete - may develop a five year program fur
it, added expenditures for the park, eto,
Mr. Gray questioned how the budgeting cycle worked and if P&Z had
enough time to get together information for an input that would
be intelligent. Mr. Rowe said Council would start having budget
workshop in mid July and one week they may discuss water
department, second week fire department and so on. Mr. Gray said
for P&Z to make a meaningful input, we essentially need to get
our information ready by the next scheduled P&Z meeting, Ms.
Salinas stated P&Z has never been a part of that process. Mr.
Gray replied that the City Code states P&Z is a part of Lin
process and that was why he was questioning the procedures. Mr,
Rowe stated that the only reason P&Z has never been a part of it
was because P&Z has never submitted. any information 'Lo Council,
Mr. Rowe also $aid that last year P&Z did recommend that the
zoning ordinances be re-written and Council did allow for it by
budgeting for it.
Mr. Hurlbut questioned Mr. Rowe if he could give P&Z feedback
from Council on issues that relate to P&Z that might require some
type of budget adjustment or budget line item no that when P&Z
meet they can integrate that into their specific recommendation
that would then go Lo city council.
Page 389
Mr. Rowe stated that P&Z could send some members to the
worbsesalons so that P&Z can give their input directly.
Mr. Hurlbut suggested that P&Z take a more .active role in
Epeoifio and general recommendations to City ounoil on budget
items that are pertinent to P&Z, eg, code eniurcement/ park and
recreational areas.
There being no further disou siou, Glynn Covasos made a motion
for adjournment/ second by Roger Hurlbut, Motion carried.
Meeting adjourned at 8:55 PM.
APPROVED: g-z17.-9f..
Vice-Chairperson, Roger HUrlbut
ATTEST:
Pleuui.g & Zoning 1='ecretary