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2014_02.27 CC Packet - SpecialKENNEDALE CITY COUNCIL AGENDA SPECIAL MEETING February 27, 2014 CITY HALL COUNCIL CHAMBERS, 405 MUNICIPAL DRIVE SPECIAL SESSION - 5:30 PM I. CALL TO ORDER II. ROLL CALL III. REGULAR SESSION IV. REGULAR ITEMS A. Consider an Ordinance amending the FY2012-13 budget. B. Discuss and consider action for approval of Independent Auditor's Report for year ended September 30, 2013. V. ADJOURNMENT In compliance with the Americans with Disabilities Act, the City of Kennedale will provide for reasonable accommodations for persons attending City Council meetings. This building is wheelchair accessible, and parking spaces for disabled citizens are available. Requests for sign interpreter services must be made forty-eight (48) hours prior to the meetings. Please contact Amethyst Cirmo, City Secretary, at 817.985.2104 or (TDD) 1.800.735.2989 CERTIFICATION I certify that a copy of the February 27, 2014, agenda was posted on the City Hall bulletin board next to the main entrance of the City Hall building, 405 Municipal Drive, of the City of Kennedale, Texas, in a place convenient and readily accessible to the general public at all times and said agenda was posted at least 72 hours preceding the schedule time of said meeting, in accordance with Chapter 551 of the Texas Government Code. ___________________ Amethyst G. Sloane , City Secretary ______________________Staff Report to the Honorable Mayor and City Council Date: February 27, 2014 Agenda Item No: REGULAR ITEMS - A. I. Subject: Consider an Ordinance amending the FY2012-13 budget. II. Originated by: Sakura Moten-Dedrick, Director of Finance & IT III. Summary: The purpose of this budget amendment is to ensure that we are in compliance with budgetary guidelines. Generally, staff completes two budget amendments each year, if necessary. The first budget amendment occurs in during mid-fiscal year, and the second occurs after the end of the fiscal year to align with the result of the audit. We did not find it necessary to bring forth a mid-fiscal year amendment to Council for the FY12/13 budget. However, we do find it necessary to bring forth a year end amendment, and it must be adopted prior to final acceptance of the FY12/13 audit. Due to a much earlier submission deadline, a copy of the draft budget amendments is not currently available for email prior to. It will, however, be provided to Council at the meeting, if applicable. IV. Fiscal Impact Summary: V. Legal Impact: VI. Recommendation: Approve VII. Alternative Actions: VIII. Attachments: 1.FY2012-2013 Budget Amendment 20140227 Ordinance To Amend Fiscal Year Budget.doc ORDINANCE NO. _______________________ AN ORDINANCE OF THE CITY OF KENNEDALE, TEXAS AMENDING THE BUDGET OF THE CITY OF KENNEDALE, TEXAS; PROVIDING FOR THE INCORPORATION OF PREMISES; PROVIDING FOR AN AMENDMENT; PROVIDING A SAVINGS AND REPEALER CLAUSE; PROVIDING FOR SEVERABILITY; PROVIDING FOR ENGROSSMENT AND ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE. WHEREAS , the City of Kennedale, Texas Fiscal Year 2012-13 Budget was adopted within the time and in the manner required by State Law; and WHEREAS , the City Council of the City of Kennedale, Texas hereby finds and determines that it is prudent to amend specific line items due to unforeseen situations that have occurred in the City and impacted those line items; and WHEREAS , the City Council of the City of Kennedale, Texas further finds that the amendments, as set forth in Exhibit “A,” will serve in the public interest and are necessary to support City operations; and WHEREAS , the City Council of the City of Kennedale, Texas finds and determines that the change in the Budget for the stated municipal purpose serves best interests of the taxpayers, is necessary and warrants action at this time; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF KENNEDALE, TEXAS: SECTION 1. That the above and foregoing premises are true and correct and are incorporated herein and made a part hereof for all purposes. SECTION 2. The City of Kennedale, Texas, Fiscal Year 2012-13 Budget is hereby amended to fund the line items as stated in Exhibit “A.” This Amendment No. 1 (Exhibit “A”) to the Original Budget of the City of Kennedale, Texas, for the Fiscal Year 2012-13 shall be attached to and made part of the Original Budget by the City Secretary and shall be filed in accordance with State Law. This Ordinance is hereby adopted and shall constitute the first budget amendment that has occurred since the October 1, 2012 effective date of the City’s Fiscal Year 2012-2013 Budget. SECTION 3. That this Ordinance shall be cumulative of all other Ordinances of the City affecting the Fiscal Year 2012-2013 Budget of the City and shall not repeal any of the provisions of such Ordinances except in those instances where provisions of those Ordinances are in direct conflict with the provisions of this Ordinance; whether such Ordinances are codified or uncodified, and all other provisions of the Ordinances of the City of Kennedale, codified or uncodified, not in conflict with the provisions of this Ordinance, shall remain in full force and effect. SECTION 4. If any section, article, paragraph, sentence, clause, phrase or word in this Ordinance, or application thereof to any person or circumstance, is held invalid or unconstitutional by a Court of competent jurisdiction, such holding shall not affect the validity of the remaining portions of the Ordinance, and the City Council hereby declares it would have passed such remaining portions of the Ordinance despite such invalidity, which remaining portions shall remain in full force and effect. SECTION 5. The City Secretary of the City of Kennedale is hereby directed to engross and enroll this Ordinance in the Ordinance records of the City and to properly record this Ordinance in accordance with the City Charter. SECTION 6. This Ordinance shall take effect from and after its date of passage in accordance with law, and it is so ordained. PASSED, ADOPTED AND APPROVED by the City Council of the City of Kennedale, Texas, this the 27th day of February 2014. APPROVED: Mayor, John Clark ATTEST: _______ Amethyst Cirmo, City Secretary ______________________Staff Report to the Honorable Mayor and City Council Date: February 27, 2014 Agenda Item No: REGULAR ITEMS - B. I. Subject: Discuss and consider action for approval of Independent Auditor's Report for year ended September 30, 2013. II. Originated by: Sakura Moten-Dedrick, Director of Finance & IT III. Summary: The auditor’s opinion on the financial statements for the year ended September 30, 2013 is that the statements present fairly, in all material respects, the respective financial position of the governmental activities, the business-type activities, the discretely-presented component unit, each major fund, and the aggregate remaining fund information of the City as of September 30, 2013. The statements also present the respective changes in financial position and cash flows, where applicable, and the budgetary comparison for major fund-types, thus demonstrating the City of Kennedale’s end of year financial report is in conformity with the Generally Accepted Accounting Principles (GAAP) as provided by the Governmental Accounting Standard Boards (GASB) of America. Due to a much earlier submission deadline, a copy of the draft city audit is not currently available for email prior to. It will, however, be provided to Council at the meeting. As normal, audit findings will be thoroughly reviewed and presented in detail by our auditors. IV. Fiscal Impact Summary: V. Legal Impact: VI. Recommendation: Approve VII. Alternative Actions: Staff recommends Council accept the Independent Auditor’s Report as presented by Patillo, Brown, & Hill, LLP. VIII. Attachments: