2014_05.13 KKB PacketKEEP KENNEDALE BEAUTIFUL COMMISSION
AGENDA
REGULAR MEETING
May 13, 2014
CITY HALL CONFERENCE ROOM, 405 MUNICIPAL DRIVE
REGULAR SESSION - 6:00 PM
I. CALL TO ORDER
II. ROLL CALL
III. MINUTES APPROVAL
A. Consider action to approve minutes for the April 1, 2014 special work session
B. Consider action to approve the March 2014 regular meeting minutes
C. Consider action to approve minutes for the May 5, 2014 meeting
IV. VISITOR/CITIZENS FORUM
At this time, any person with business before the Keep Kennedale Beautiful Commission may speak to
the Commission. All comments must be directed towards the Chair, rather than individual
commissioners or staff. All speakers must limit their comments to subject matter relating to the
commission. No formal action can be taken on these items.
V. REGULAR ITEMS
A. Discuss and approve action necessary for the bird butterfly demonstration garden
B. Discuss and consider action to plant flowers at the city entrance on Little School Road
C. Discuss and approve action to amend the KKB ordinance
D. Discuss and consider attending the 47th Annual Keep Texas Beautiful Conference
E. Discuss and consider action to select a new board secretary
F. Discuss and approve action with regard to the strategic plan
VI. REPORTS/ANNOUNCEMENTS
A. June 7, 2014 is the Citywide Clean-up
B. Bark in the Park - May 17, 2014 from 10:00 a.m. to 2:00 p.m.
VII. ADJOURNMENT
In compliance with the Americans with Disabilities Act, the City of Kennedale will provide for reasonable
accommodations for persons attending City Council meetings. This building is wheelchair accessible, and
parking spaces for disabled citizens are available. Requests for sign interpreter services must be made
forty-eight (48) hours prior to the meetings. Please contact Amethyst Cirmo, City Secretary, at
817.985.2104 or (TDD) 1.800.735.2989
CERTIFICATION
I certify that a copy of the May 13, 2014, Keep Kennedale Beautiful Commission agenda was posted on the City Hall bulletin board
next to the main entrance of the City Hall building, 405 Municipal Drive, of the City of Kennedale, Texas, in a place convenient and
readily accessible to the general public at all times and said agenda was posted at least 72 hours preceding the schedule time of
said meeting, in accordance with Chapter 551 of the Texas Government Code.
_________________________
Kelly Cooper, KKB Staff Liaison
Staff Report to the Commissioners
Date: May 13, 2014
Agenda Item No: MINUTES APPROVAL - A.
I. Subject:
Consider action to approve minutes for the April 1, 2014 special work session
II. Originated by:
Kelly Cooper, Director of Human Resources
III. Summary:
The minutes are attached as prepared by Kelly Cooper, Staff recommends approval
IV. Recommendation:
Approve
V. Attachments:
1.April 1 Minutes April 2014 Minutes.pdf
Keep Kennedale Beautiful
Special Work Session
April 1, 2014 Meeting Minutes
I. Call to 4:06 p.m.
II. II. Members Present:
1. Michael Chandler
2. Vickie Chandler
3. Pam Breault
4. Wilda Turner
5. HR Director, Kelly Cooper
6. Bob Hart, City Manager
7. Visitors: UTA Capstone Students:
1. Cody Mayberry
2. Kristina Esparza
3. Bob Watson
4. Sophia Ipaye
5. Ge Wei (Bill Black)
III. Minutes Approval – none to approve
IV. Visitor/Citizens Forum – none
Our visitors were present to lead the strategic planning discussion.
V. Regular Items
A. Discuss and update the Keep Kennedale Beautiful Strategic Plan:
I. Cody Mayberry – reviewed our agenda and opened the meeting with
introductions
II. Sophia Ipaye – led a discussion and review of the Electronic Survey results
III. Bob Watson led the discussion regarding the SWOT analysis, discussing
the strengths identified in the telephone survey.
Kristina Esparza led the discussion with regard to weaknesses
Bill Black led the discussion with regard to opportunities
Cody Mayberry led the discussion with regard to threats
IV. Sophia Ipaye reviewed the mission statement
V. Bob Watson – led the discussion about prioritizing which began with
removing duplicate items and then voting on the items listed to prioritize
them.
VI. Break for Dinner at 5:45 – 6:15
VII. Kristina Esparza reviewed the totals from the voting
VIII. Bob Watson – Helped us drilled down on the top ten items to better
define how we wanted to achieve each item or what we wanted to do to
make each a reality/completion.
IX. We scheduled the date to receive the final report May 5, 6:00 p.m.
X. Cody Mayberry – wrapped up or session
B. Discuss and approve April 12 Don ’t Mess with Texas Clean ‐Up:
I. The board agreed we would meet at City Hall at 8:00 a.m. for Coffee and
Donuts and then go out and Clean ‐up around FWT area along Kennedale
Parkway until 9:30 a.m. We will need vests, bio ‐degradable trash bags,
grabbers.
II. Then we will make our way to Arthur Intermediate School to assist their
Beautification Day (Notes attached). We will be at Arthur from 10:00
a.m. until 11:30 a.m. They are expecting 50 students and parents to
assist with raking and clean ‐up and planting two different educational
gardens. One with compost and mulch and one without. The purpose of
the project is to educate students. We ’ll need to bring garden tools,
rakes, and shovels.
III. Kelly will post this information on the website and pass along to Laurie to
post on the Facebook page and see if anyone else is interested in helping
with the cleanup on Kennedale Parkway.
IV. We determined to rearrange the May schedule to have our monthly May
meeting after the final strategic planning report from the students on
Monday, May 5th.
VI. Adjournment – 7:32 p.m.
Staff Report to the Commissioners
Date: May 13, 2014
Agenda Item No: MINUTES APPROVAL - B.
I. Subject:
Consider action to approve the March 2014 regular meeting minutes
II. Originated by:
Kelly Cooper, Director of Human Resources
III. Summary:
The minutes are attached and ready for your approval
IV. Recommendation:
Approve
V. Attachments:
1.March 2014 Minutes March 2014 Minutes.pdf
Keep Kennedale Beautiful
March 11, 2014 Meeting Minutes
I. Call to Order 6:01pm
II. II. Members Present:
1. Michael Chandler
2. Vickie Chandler
3. Fred Winters
4. Pam Breault
5. Rachel Rogers
6. HR Director, Kelly Cooper
7. Visitors: UTA Capstone Students:
1. Cody Mayberry
2. Kristina Esparza
3. Bob Watson
4. Sophia Ipaye
5. Ge Wei (Bill Black)
III. Motion to approve the minutes of February 25, 2014 by Vickie Chandler, second by Fred
Winters. Motion approved
IV. Visitor/Citizens Forum – none
Our visitors were present to observe our meeting since we have our strategic
planning meeting with them this April.
V. Regular Items
A. Review and consider approval to move the April 2014 KKB meeting:
I. Since other events are taking place and Kelly will not be available for our
next regular scheduled April meeting, we voted to move the meeting to
April 15th. Motion to move was made by Fred Winters, second by Vickie
Chandler. Motion approved.
B. Review and discuss the Spring butterfly garden planting:
I. The board agreed that April 26 th as decided on in our last meeting is still
the best date and the time chosen is 10:00 AM to noon.
II. Pam will be checking with Home Depot to see if they have received their
bird baths and ask about making a donation to our garden.
III. We need to decide if we want to finish the walkway, plant more plants
and what plants, and if we want to open this event up to volunteers.
IV. Michael and Vickie will get the event details to the outdoor club and
Rachel will send this event to troop 35, pack 276, and troop 235. Kelly will
provide flyers.
V. Michael will bring the supplies to water seal the bench and get pea gravel
as well as the metal trim for the walkway.
VI. Pam and Wilda will discuss which plants to get for this event.
VII. Since we are still trying to determine if and how we will have a spring
cleanup event, we considered including a cleanup of Clock Tower Park
and Sonora Park.
VIII. It was also mentioned that instead of holding a cleanup event on the
same day as the garden event, we would incorporate a cleanup event
with the cleanup and planting event taking place at Arthur on the 12 th .
Refer to reports at the end of these minutes for additional details.
C. Discuss and consider implementation of the Adopt ‐A ‐Spot program:
I. Michael updated the board that the Park Board liked the idea of this
program and will support it since it may include adoption of park areas.
II. Michael will present this program to the city council at the next meeting
since this includes city property and signs.
III. The board now needs to work on what types of signs will be used and
how they will be installed.
1. The board may be able to use existing structures in park areas.
2. The board may be able to attach signs to the concrete circular
walls if someone adopts the center area of any of the round ‐a ‐
bouts.
3. We asked the volunteers if anyone had experience with this since
we did not want to create a large concrete pad or erect a pole
that will be unsightly if an area becomes unclaimed. A suggestion
to use a ground sleeve that allows you to insert a pole and bolt in
place seemed like a good suggestion. They also mentioned the
signs need to be 8 feet high to not be an obstruction to
pedestrians, and these poles will need to be out of the way to not
be a tripping hazard.
D. Discuss completing a Street Tree Inventory with Texas A&M Forest Service:
I. Cory Blevins with A&M suggested doing this street inventory. His group
will train us on how to identify trees.
II. Cory would like to do this in April, but due to the number of events taking
place in April we would like to move this out to May.
III. We need more details about this event:
1. How long is training?
2. They said this takes a week, what exactly takes a week?
VI. Reports
A. April 1 st we plan to meet 8:00 to 8:30PM (after the strategic planning meeting) to
discuss the cleanup and planting event taking place at Arthur and how we would like to
participate.
B. We will discuss the possibility of doing a quick cleanup event and advertise the “Don ’t
Mess With Texas ” slogan so that we are complying with the requirement to have a
cleanup event associated with this program. The area we are considering is the area
around Apache at Kennedale Parkway and Tower Rd.
C. We will also discuss is this will be our spring cleanup event and if we want to narrow
down our large “Bring It ” clean up event to once a year in the fall since we always have
many projects taking place in the spring.
VII. Adjournment – 6:57P
Staff Report to the Commissioners
Date: May 13, 2014
Agenda Item No: MINUTES APPROVAL - C.
I. Subject:
Consider action to approve minutes for the May 5, 2014 meeting
II. Originated by:
Kelly Cooper, Director of Human Resources
III. Summary:
The minutes are attached as prepared by Kelly Cooper. Staff recommends approval
IV. Recommendation:
Approve
V. Attachments:
1.May 5 Meeting Minutes May 5 2014 Minutes.docx
Keep Kennedale Beautiful
Special Work Session
May 5, 2014 Meeting Minutes
I.Call to 6:07 p.m.
II.II. Members Present:
1.Michael Chandler
2.Vickie Chandler
3.Pam Breault
4.Wilda Turner
5.Fred Winters
6.HR Director, Kelly Cooper
7.Bob Hart, City Manager
8.Visitors: UTA Capstone Students:
1.Cody Mayberry
2.Kristina Esparza
3.Bob Watson
4.Sophia Ipaye
5.Ge Wei (Bill Black)
III.Minutes Approval – none to approve
IV.Visitor/Citizens Forum – none
Our visitors were present to lead the strategic planning discussion.
V.Regular Items
A.Receive the Presentation of the Strategic Plan Report from the UTA Capstone
Class:
I.Cody Mayberry – reviewed our agenda and opened the meeting with
introductions
II.Bill Black – led a review of the SWOT analysis completed by phone and
changes made in our planning meeting.
III.Bob Watson provided a recap of the top ten strategic issues including
possible recycling and grant opportunities.
Kristina Esparza presented ideas for setting up a Jr KKB and other
partnerships
Sophia Ipaye presented marketing ideas and assisted in setting up a
Twitter account for KKB
Bob Watson closed the report presentation
VI.Adjournment – 7:00 p.m.
Staff Report to the Commissioners
Date: May 13, 2014
Agenda Item No: REGULAR ITEMS - A.
I. Subject:
Discuss and approve action necessary for the bird butterfly demonstration garden
II. Originated by:
Kelly Cooper, Director of Human Resources
III. Summary:
This item will give the board an opportunity to discuss action and planning needed for the garden. Several
members have been working in the garden and may have insight into the continued work needed. In April, we
discussed the need for additional compost, finishing the path, and other items. Once a date is determined for
the work, staff will order the items necessary from Stegall's.
In addition, Wilda and Pam have taken an inventory of the plants and outlined additional needs for the garden.
That list is attached for your review.
IV. Recommendation:
Approve
V. Attachments:
1.Plant List Plant list.pdf
Staff Report to the Commissioners
Date: May 13, 2014
Agenda Item No: REGULAR ITEMS - B.
I. Subject:
Discuss and consider action to plant flowers at the city entrance on Little School Road
II. Originated by:
Kelly Cooper, Director of Human Resources
III. Summary:
This item was brought forward for consideration at the April meeting and was tabled until May. The board at
that time wanted to inspect the site location to determine action.
As you may recall, the Public Works department asked KKB to consider designing and planting flowers at the
entrance sign on Little School Road. Public Works will provide the funding for the plant materials and other
items needed to prepare the bed.
It may need the soil tilled and amended before planting. We had discussed this as an opportunity to design a
look for Kennedale that could be used in a various locations. KKB would need to determine what that look is,
receive approval before moving forward. In terms of this project, it may be important to consider doing some
type of xeriscaping due to watering restrictions. Perhaps KKB could enlist the assistance from students,
although at this time, school will be out soon.
If this project is approved a date will also need to consider a date.
IV. Recommendation:
Approve
V. Attachments:
Staff Report to the Commissioners
Date: May 13, 2014
Agenda Item No: REGULAR ITEMS - C.
I. Subject:
Discuss and approve action to amend the KKB ordinance
II. Originated by:
Kelly Cooper, Director of Human Resources
III. Summary:
KKB Board has experienced several board member resignations this year. As we have tried to recruit new
members, it has become difficult. Several people have been approached about membership and have shown
an interest only to find out they are not eligible because they live just outside the city boundaries, even though
they have children within the KISD boundaries.
As part of the strategic planning process the board discussed options to allow interested candidates who live
within the KISD boundaries to participate as active board members. To accomplish this goal, a change in the
KKB ordinance is required.
Staff has provided a copy of the ordinance with changes for KKB Board review. If this is recommended and
approved by the board, it will need to be presented to City Council for official review and approval at the June
2014 meeting.
Staff recommends approval
IV. Recommendation:
Approve
V. Attachments:
1.Article VII KKBC Article VII KKBC.pdf
2.Proposed Ordinance changes Amending Ordinance KKB.pdf
Staff Report to the Commissioners
Date: May 13, 2014
Agenda Item No: REGULAR ITEMS - D.
I. Subject:
Discuss and consider attending the 47th Annual Keep Texas Beautiful Conference
II. Originated by:
Kelly Cooper, Director of Human Resources
III. Summary:
This item gives the board an opportunity to discuss attending this conference either in it's entirety or a single
day.
The conference is scheduled for Monday through Wednesday June 23- June 25 in Austin. the conference
registration and travel is budgeted should someone be interested in attending. Information about the
conference is attached.
IV. Recommendation:
Approve
V. Attachments:
1.Conference Information 47 KTB Conference Material.pdf
Staff Report to the Commissioners
Date: May 13, 2014
Agenda Item No: REGULAR ITEMS - E.
I. Subject:
Discuss and consider action to select a new board secretary
II. Originated by:
Kelly Cooper, Director of Human Resources
III. Summary:
Rachel Rogers has resigned her position on the board due to employment commitments. She was our board
secretary. This item provides an opportunity for the board to select a new secretary to keep minutes for the
board.
IV. Recommendation:
Approve
V. Attachments:
Staff Report to the Commissioners
Date: May 13, 2014
Agenda Item No: REGULAR ITEMS - F.
I. Subject:
Discuss and approve action with regard to the strategic plan
II. Originated by:
Kelly Cooper, Director of Human Resources
III. Summary:
May 5, 2014 the board met with the UTA Capstone class. The students presented their findings from the SWOT
analysis and provided the final report and strategic plan to the board members present.
This item will give the board an opportunity to discuss the findings and strategic direction and determine
preliminary actions that should be considered first with plans to bring these items forward in future meetings.
A copy of the strategic plan was provided to board members who attended the May 5 meeting. Copies will be
provided at this meeting to those who were unable to attend.
IV. Recommendation:
None
V. Attachments:
Staff Report to the Commissioners
Date: May 13, 2014
Agenda Item No: REPORTS/ANNOUNCEMENTS - A.
I. Subject:
June 7, 2014 is the Citywide Clean-up
II. Originated by:
Kelly Cooper, Director of Human Resources
III. Summary:
Utility Billing Administrator has worked with the landfill and Public Works to schedule a Citywide clean-up June
7, 2014.
This item is to notify you of the clean-up and determine interest to assist that morning.
IV. Recommendation:
None
V. Attachments:
Staff Report to the Commissioners
Date: May 13, 2014
Agenda Item No: REPORTS/ANNOUNCEMENTS - B.
I. Subject:
Bark in the Park - May 17, 2014 from 10:00 a.m. to 2:00 p.m.
II. Originated by:
III. Summary:
IV. Recommendation:
V. Attachments: