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2014_04.10 KKB PacketKEEP KENNEDALE BEAUTIFUL COMMISSION AGENDA REGULAR MEETING April 15, 2014 CITY HALL CONFERENCE ROOM, 405 MUNICIPAL DRIVE REGULAR SESSION - 6:00 PM I. CALL TO ORDER II. ROLL CALL III. MINUTES APPROVAL A. Consider action to approve minutes for the April 1, 2014 special work session B. Consider action to approve the March 2014 regular meeting minutes IV. VISITOR/CITIZENS FORUM At this time, any person with business before the Keep Kennedale Beautiful Commission may speak to the Commission. All comments must be directed towards the Chair, rather than individual commissioners or staff. All speakers must limit their comments to subject matter relating to the commission. No formal action can be taken on these items. V. REGULAR ITEMS A. Discuss and approve action necessary for the butterfly garden workday April 26, 2014 B. Review and discuss the results of the on-line litter survey completed in March C. Discuss and consider action necessary for the implementation of the Adopt-A-Spot program D. Discuss and consider approval to plant flowers at the City entrance on Little School Road VI. REPORTS/ANNOUNCEMENTS A. The 47th Annual Keep Texas Beautiful Conference B. Bark in the Park - May 17, 2014 from 10:00 a.m. - 2:00 p.m. VII. ADJOURNMENT In compliance with the Americans with Disabilities Act, the City of Kennedale will provide for reasonable accommodations for persons attending City Council meetings. This building is wheelchair accessible, and parking spaces for disabled citizens are available. Requests for sign interpreter services must be made forty-eight (48) hours prior to the meetings. Please contact Amethyst Cirmo, City Secretary, at 817.985.2104 or (TDD) 1.800.735.2989 CERTIFICATION I certify that a copy of the April 15, 2014, Keep Kennedale Beautiful Commission agenda was posted on the City Hall bulletin board next to the main entrance of the City Hall building, 405 Municipal Drive, of the City of Kennedale, Texas, in a place convenient and readily accessible to the general public at all times and said agenda was posted at least 72 hours preceding the schedule time of said meeting, in accordance with Chapter 551 of the Texas Government Code. _________________________ Kelly Cooper, KKB Staff Liaison Staff Report to the Commissioners Date: April 15, 2014 Agenda Item No: MINUTES APPROVAL - A. I. Subject: Consider action to approve minutes for the April 1, 2014 special work session II. Originated by: Kelly Cooper, Director of Human Resources III. Summary: The minutes have been prepared and are attached for your review and approval. IV. Recommendation: Approve V. Attachments: 1.April 2014 special work session minutes April 2014 Minutes.pdf Keep  Kennedale  Beautiful   Special  Work  Session   April  1, 2014  Meeting  Minutes     I. Call  to  4:06  p.m.    II. II.  Members  Present:   1. Michael  Chandler   2. Vickie  Chandler   3. Pam  Breault   4. Wilda  Turner   5. HR  Director, Kelly  Cooper   6. Bob  Hart, City  Manager   7. Visitors: UTA  Capstone  Students:  1. Cody  Mayberry   2. Kristina  Esparza   3. Bob  Watson   4. Sophia  Ipaye   5. Ge  Wei  (Bill  Black)    III. Minutes  Approval  – none  to  approve     IV. Visitor/Citizens  Forum  – none   Our  visitors  were  present  to  lead  the  strategic  planning  discussion.    V. Regular  Items     A. Discuss  and  update  the  Keep  Kennedale  Beautiful  Strategic  Plan:    I. Cody  Mayberry  – reviewed  our  agenda  and  opened  the  meeting  with   introductions   II. Sophia  Ipaye  – led  a  discussion  and  review  of  the  Electronic  Survey  results   III. Bob  Watson  led  the  discussion  regarding  the  SWOT  analysis, discussing   the  strengths  identified  in  the  telephone  survey.    Kristina  Esparza  led  the  discussion  with  regard  to  weaknesses   Bill  Black  led  the  discussion  with  regard  to  opportunities   Cody  Mayberry  led  the  discussion  with  regard  to  threats   IV. Sophia  Ipaye  reviewed  the  mission  statement   V. Bob  Watson  – led  the  discussion  about  prioritizing  which  began  with   removing  duplicate  items  and  then  voting  on  the  items  listed  to  prioritize   them.  VI. Break  for  Dinner  at  5:45  – 6:15   VII. Kristina  Esparza  reviewed  the  totals  from  the  voting   VIII. Bob  Watson  – Helped  us  drilled  down  on  the  top  ten  items  to  better   define  how  we  wanted  to  achieve  each  item  or  what  we  wanted  to  do  to   make  each  a  reality/completion.  IX. We  scheduled  the  date  to  receive  the  final  report  May  5, 6:00  p.m.   X. Cody  Mayberry  – wrapped  up  or  session      B. Discuss  and  approve  April  12  Don ’t  Mess  with  Texas  Clean ‐Up:    I. The  board  agreed  we  would  meet  at  City  Hall  at  8:00  a.m. for  Coffee  and   Donuts  and  then  go  out  and  Clean ‐up  around  FWT  area  along  Kennedale   Parkway  until  9:30  a.m.  We  will  need  vests, bio ‐degradable  trash  bags,  grabbers.  II. Then  we  will  make  our  way  to  Arthur  Intermediate  School  to  assist  their   Beautification  Day  (Notes  attached).  We  will  be  at  Arthur  from  10:00   a.m. until  11:30  a.m.  They  are  expecting  50  students  and  parents  to   assist  with  raking  and  clean ‐up  and  planting  two  different  educational   gardens.  One  with  compost  and  mulch  and  one  without.  The  purpose  of   the  project  is  to  educate  students.  We ’ll  need  to  bring  garden  tools,  rakes, and  shovels.  III. Kelly  will  post  this  information  on  the  website  and  pass  along  to  Laurie  to   post  on  the  Facebook  page  and  see  if  anyone  else  is  interested  in  helping   with  the  cleanup  on  Kennedale  Parkway.   IV. We  determined  to  rearrange  the  May  schedule  to  have  our  monthly  May   meeting  after  the  final  strategic  planning  report  from  the  students  on   Monday, May  5th.    VI. Adjournment  – 7:32  p.m.    Staff Report to the Commissioners Date: April 15, 2014 Agenda Item No: MINUTES APPROVAL - B. I. Subject: Consider action to approve the March 2014 regular meeting minutes II. Originated by: Kelly Cooper, Director of Human Resources III. Summary: The minutes have been prepared by Board Secretary Rachel Rogers and are attached for your review and approval. IV. Recommendation: Approve V. Attachments: 1.March 2014 Minutes March 2014 Minutes.pdf Keep  Kennedale  Beautiful   March  11, 2014  Meeting  Minutes     I. Call  to  Order  6:01pm     II. II.  Members  Present:   1. Michael  Chandler   2. Vickie  Chandler   3. Fred  Winters   4. Pam  Breault   5. Rachel  Rogers   6. HR  Director, Kelly  Cooper   7. Visitors: UTA  Capstone  Students:  1. Cody  Mayberry   2. Kristina  Esparza   3. Bob  Watson   4. Sophia  Ipaye   5. Ge  Wei  (Bill  Black)    III. Motion  to  approve  the  minutes  of  February  25, 2014  by  Vickie  Chandler, second  by  Fred   Winters.  Motion  approved     IV. Visitor/Citizens  Forum  – none   Our  visitors  were  present  to  observe  our  meeting  since  we  have  our  strategic   planning  meeting  with  them  this  April.    V. Regular  Items     A. Review  and  consider  approval  to  move  the  April  2014  KKB  meeting:    I. Since  other  events  are  taking  place  and  Kelly  will  not  be  available  for  our   next  regular  scheduled  April  meeting, we  voted  to  move  the  meeting  to   April  15th.  Motion  to  move  was  made  by  Fred  Winters, second  by  Vickie   Chandler.  Motion  approved.    B. Review  and  discuss  the  Spring  butterfly  garden  planting:    I. The  board  agreed  that  April  26 th  as  decided  on  in  our  last  meeting  is  still   the  best  date  and  the  time  chosen  is  10:00  AM  to  noon.  II. Pam  will  be  checking  with  Home  Depot  to  see  if  they  have  received  their   bird  baths  and  ask  about  making  a  donation  to  our  garden.  III. We  need  to  decide  if  we  want  to  finish  the  walkway, plant  more  plants   and  what  plants, and  if  we  want  to  open  this  event  up  to  volunteers.  IV. Michael  and  Vickie  will  get  the  event  details  to  the  outdoor  club  and   Rachel  will  send  this  event  to  troop  35, pack  276, and  troop  235. Kelly  will   provide  flyers.  V. Michael  will  bring  the  supplies  to  water  seal  the  bench  and  get  pea  gravel   as  well  as  the  metal  trim  for  the  walkway.  VI. Pam  and  Wilda  will  discuss  which  plants  to  get  for  this  event.  VII. Since  we  are  still  trying  to  determine  if  and  how  we  will  have  a  spring   cleanup  event, we  considered  including  a  cleanup  of  Clock  Tower  Park   and  Sonora  Park.  VIII. It  was  also  mentioned  that  instead  of  holding  a  cleanup  event  on  the   same  day  as  the  garden  event, we  would  incorporate  a  cleanup  event   with  the  cleanup  and  planting  event  taking  place  at  Arthur  on  the  12 th .   Refer  to  reports  at  the  end  of  these  minutes  for  additional  details.    C. Discuss  and  consider  implementation  of  the  Adopt ‐A ‐Spot  program:   I. Michael  updated  the  board  that  the  Park  Board  liked  the  idea  of  this   program  and  will  support  it  since  it  may  include  adoption  of  park  areas.    II. Michael  will  present  this  program  to  the  city  council  at  the  next  meeting   since  this  includes  city  property  and  signs.  III. The  board  now  needs  to  work  on  what  types  of  signs  will  be  used  and   how  they  will  be  installed.  1. The  board  may  be  able  to  use  existing  structures  in  park  areas.  2. The  board  may  be  able  to  attach  signs  to  the  concrete  circular   walls  if  someone  adopts  the  center  area  of  any  of  the  round ‐a ‐ bouts.  3. We  asked  the  volunteers  if  anyone  had  experience  with  this  since   we  did  not  want  to  create  a  large  concrete  pad  or  erect  a  pole   that  will  be  unsightly  if  an  area  becomes  unclaimed.  A  suggestion   to  use  a  ground  sleeve  that  allows  you  to  insert  a  pole  and  bolt  in   place  seemed  like  a  good  suggestion.  They  also  mentioned  the   signs  need  to  be  8  feet  high  to  not  be  an  obstruction  to   pedestrians, and  these  poles  will  need  to  be  out  of  the  way  to  not   be  a  tripping  hazard.    D. Discuss  completing  a  Street  Tree  Inventory  with  Texas  A&M  Forest  Service:  I. Cory  Blevins  with  A&M  suggested  doing  this  street  inventory. His  group   will  train  us  on  how  to  identify  trees.  II. Cory  would  like  to  do  this  in  April, but  due  to  the  number  of  events  taking   place  in  April  we  would  like  to  move  this  out  to  May.  III. We  need  more  details  about  this  event:  1. How  long  is  training?  2. They  said  this  takes  a  week, what  exactly  takes  a  week?      VI.  Reports    A. April  1 st  we  plan  to  meet  8:00  to  8:30PM  (after  the  strategic  planning  meeting) to   discuss  the  cleanup  and  planting  event  taking  place  at  Arthur  and  how  we  would  like  to   participate.  B. We  will  discuss  the  possibility  of  doing  a  quick  cleanup  event  and  advertise  the  “Don ’t   Mess  With  Texas ” slogan  so  that  we  are  complying  with  the  requirement  to  have  a   cleanup  event  associated  with  this  program.  The  area  we  are  considering  is  the  area   around  Apache  at  Kennedale  Parkway  and  Tower  Rd.  C. We  will  also  discuss  is  this  will  be  our  spring  cleanup  event  and  if  we  want  to  narrow   down  our  large  “Bring  It ” clean  up  event  to  once  a  year  in  the  fall  since  we  always  have   many  projects  taking  place  in  the  spring.    VII. Adjournment  – 6:57P     Staff Report to the Commissioners Date: April 15, 2014 Agenda Item No: REGULAR ITEMS - A. I. Subject: Discuss and approve action necessary for the butterfly garden workday April 26, 2014 II. Originated by: Kelly Cooper, Director of Human Resources III. Summary: This item will give the board an opportunity to discuss action and planning needed for the garden workday, April 26, 2014. The discussion should consider plant material, finishing the path, and other necessary items for the work day. Consideration of additional items might include: 1. Volunteers 2. Promotion 3. Lunch 4. Tools and Equipment 5. Other Items IV. Recommendation: Approve V. Attachments: Staff Report to the Commissioners Date: April 15, 2014 Agenda Item No: REGULAR ITEMS - B. I. Subject: Review and discuss the results of the on-line litter survey completed in March II. Originated by: Kelly Cooper, Director of Human Resources III. Summary: The City provided an on-line litter survey for community input this past February. The results of the survey and have been compiled and prepared by Pam Breault. This survey should give us an idea of what the community is thinking and help us formulate plans for future projects. IV. Recommendation: Approve V. Attachments: Staff Report to the Commissioners Date: April 15, 2014 Agenda Item No: REGULAR ITEMS - C. I. Subject: Discuss and consider action necessary for the implementation of the Adopt-A-Spot program II. Originated by: Kelly Cooper, Director of Human Resources III. Summary: This item give the board an opportunity to discuss and consider action necessary for implementation of the adopt-a-spot program. Michael Chandler made a presentation to the City Council on April 10, 2014. The outcome of that meeting and discussion of Council should be considered when moving forward with this item. The board should consider how to roll this out if approved and type of signage to be used, who will design, order, and place the signs once they are requested. IV. Recommendation: Approve V. Attachments: Staff Report to the Commissioners Date: April 15, 2014 Agenda Item No: REGULAR ITEMS - D. I. Subject: Discuss and consider approval to plant flowers at the City entrance on Little School Road II. Originated by: Kelly Cooper, Director of Human Resources III. Summary: The Public Works department has asked KKB to consider designing and planting flowers at the entrance sign on Little School Road. The Public Works Department will provide the funding for the plant materials and other items needed to prepare the bed. It looks like it may need the soil tilled and amended before plants can be placed. It may be important to consider doing some type of xeriscaping as I am not sure about the water situation. This may be a project that some of the students at Junior High School or Outdoor club may like to participate in. If we were to take on this project, we would need to consider a date. IV. Recommendation: Approve V. Attachments: Staff Report to the Commissioners Date: April 15, 2014 Agenda Item No: REPORTS/ANNOUNCEMENTS - A. I. Subject: The 47th Annual Keep Texas Beautiful Conference II. Originated by: Kelly Cooper, Director of Human Resources III. Summary: The conference is scheduled for Monday through Wednesday June 23 - June 25 in Austin. There are single day tickets available if no one is available to attend all three days. This budget will pay for the registration and travel. Is anyone interested in attending? We should be acknowledged for our participation in receiving second place in our category for the Governor's Award. It would be nice to have someone there to accept the award. IV. Recommendation: Approve V. Attachments: 1.KTB Registration Form KTB Registration.pdf Staff Report to the Commissioners Date: April 15, 2014 Agenda Item No: REPORTS/ANNOUNCEMENTS - B. I. Subject: Bark in the Park - May 17, 2014 from 10:00 a.m. - 2:00 p.m. II. Originated by: Kelly Cooper, Director of Human Resources III. Summary: This is just a reminder for the date and time for Bark in the Park. IV. Recommendation: None V. Attachments: