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2014_02.25 KKB PacketKEEP KENNEDALE BEAUTIFUL COMMISSION AGENDA REGULAR MEETING February 25, 2014 CITY HALL CONFERENCE ROOM, 405 MUNICIPAL DRIVE REGULAR SESSION - 6:00 PM I. CALL TO ORDER II. ROLL CALL III. MINUTES APPROVAL A. Consider action to approve the minutes for January 2014 regular meeting IV. VISITOR/CITIZENS FORUM At this time, any person with business before the Keep Kennedale Beautiful Commission may speak to the Commission. All comments must be directed towards the Chair, rather than individual commissioners or staff. All speakers must limit their comments to subject matter relating to the commission. No formal action can be taken on these items. V. REGULAR ITEMS A. Discuss and consider action from the litter survey results B. Review and approve event dates for 2014 C. Discuss rain harvesting for the Bird/Butterfly Demonstration Garden D. Discuss the strategic plan update and special meeting date E. Discuss and consider approval of the Adopt-a-Spot program VI. REPORTS/ANNOUNCEMENTS A. Art in the Park Silent Auction B. Art in the Park Fundraiser Paint with a Twist VII. ADJOURNMENT In compliance with the Americans with Disabilities Act, the City of Kennedale will provide for reasonable accommodations for persons attending City Council meetings. This building is wheelchair accessible, and parking spaces for disabled citizens are available. Requests for sign interpreter services must be made forty-eight (48) hours prior to the meetings. Please contact Amethyst Cirmo, City Secretary, at 817.985.2104 or (TDD) 1.800.735.2989 CERTIFICATION I certify that a copy of the February 25, 2014, Keep Kennedale Beautiful Commission agenda was posted on the City Hall bulletin board next to the main entrance of the City Hall building, 405 Municipal Drive, of the City of Kennedale, Texas, in a place convenient and readily accessible to the general public at all times and said agenda was posted at least 72 hours preceding the schedule time of said meeting, in accordance with Chapter 551 of the Texas Government Code. _________________________ Kelly Cooper, KKB Staff Liaison Staff Report to the Commissioners Date: February 25, 2014 Agenda Item No: MINUTES APPROVAL - A. I. Subject: Consider action to approve the minutes for January 2014 regular meeting II. Originated by: Kelly Cooper, Director of Human Resources III. Summary: The minutes have been prepared by Board Secretary Rachel Rogers and are attached for your review and approval. IV. Recommendation: Approve V. Attachments: 1.KKB January 2014 Minutes January 2014 Meeting Minutes.docx Keep Kennedale Beautiful January 7, 2014 Meeting Minutes I.Call to Order 6:02pm II.II. Members Present:Michael Chandler 1.Vickie Chandler 2.Laurie Sanders 3.Fred Winters 4.Wilda Turner 5.Pam Breault 6.Rachel Rogers 7.HR Director, Kelly Cooper III.Group picture outside. IV.Motion to approve the minutes of November 6, 2013 by Vickie Chandler, second by Pam Breault. Motion approved V.Visitor/Citizens Forum - none VI.Regular Items A.Approval of board positions for 2013/2014 – We are required to make appointment to each position each year. We have the Chair, Vice Chair, and Secretary. Steven Brim was our Vice Chair, but is no longer on the board. I.The group elected to Keep Michael Chandler as Chair. Motion to approve by Pam Breault and Laurie Sanders, second by Fred Winters. Motion approved. II.The group elected Fred Winters as Vice Chair. Motion to approve by Vickie Chandler, second by Pam Breault. Motion approved. III.The group elected Rachel Rogers as Secretary, with Wilda Turner as the backup. Motion to approve by Laurie Sanders, second by Vickie Chandler. Motion approved. B.Review and discuss the 2013 work plan and the October 19 th event I.Final numbers were reviewed for the “Bring It” event. Total cars were 64, 35 went through the Crud Cruiser, 1,798lbs of paper collected, 2,400 lbs of electronics, 7,200 lbs of household hazardous waste. 49-50 people attended Arbor Day. II.A review of events, awards and training was provided in the packet for the meeting for the year. This is used to when we go back to KTB to re- up. C.Review and discuss 2013-2014 budget I.We have $10,000 beginning October 1. Some has been used. II.Progressive Waste gave us $2,000 III.The city gave us (budgeted) $8,600 IV.Additional details that were also provided on the handout were discussed for the “Bring It” event. V.We have $7,496.32 left. VI.We have a credit with Stegall’s for $499.44 VII.Each year, any amount remaining will be put back into the pot for the City’s budget to be evaluated for each board. D.Discuss and consider approval of TREES membership I.Membership is $50.00. The board determined this membership was not beneficial. The board elected not to renew this membership. Motion made by Vickie Chandler, second by Rachel Rogers. Motion approved. E.Review and discuss the Tree City USA work plan and Urban Forestry project I.We have been accepted as a Tree City USA II.We need to better track our volunteers, create better sign-in sheets F.Review and discuss other possible projects for calendar year 2014 – options as follows I.Holiday lighting contest II.Larry Hoover recommended a tire recycling event III.Clean-up for the bird habitat area IV.Simply recycling picks up used clothing at the curb – to be reused and recycled V.Beautification and helping seniors – Kaufman was used as an example. This would help seniors with home repairs and yard work. Thought would be to pick one home the first year and two the second. Possibly utilize Meals on Wheels to get feedback on who should be helped. VI.The City of Graham received a landscape award. It was discussed that we may want to look at their program and review it for ideas. VII.“Don’t Mess with Texas” – we have feedback that we do not support this campaign. We are going to count our litter pick-up from last June as a part of this. We will discuss what events coming up will be considered a part of this campaign VIII.Adopt a Spot – volunteer program. We need to review this option to determine what our requirements to the volunteers will be in regards to locations, upkeep, changes, and reports. More discussion will take place during next month’s meeting. IX.We need to do a liter survey for the Governor’s award. A windshield survey needs to be done by part of the KKB committee and complete the surveys together. This is planned for January 26 th at 3:00. The group will meet at City Hall. An electronic litter survey will be put on the city website. Pam Breault will receive the surveys and Travis Rogers will help compile the results. We will have the survey available for 30 days. X.Next year’s Crud Cruiser event is October 18 th . XI.There is still money in the voucher program through the wildlife grant. We can continue with our current program or we can buy trees and plant them or give them away at an event. We would like to buy them to plant. XII.We need to have a special meeting to complete our strategic plan. UTA students will lead the discussion and draft the plan. We need to show up and provide our input. This will be a 4 hour meeting. This meeting will be March 4 th . G.Review and discuss open meetings training I.We are required to have 3 months of recordings of our meetings. We need to determine how this will be done. Rachel Rogers is going to look at the recorder currently being used to see if it will save 3 recordings or if they can be downloaded. VII. Reports VIII.Adjournment – 7:33P Staff Report to the Commissioners Date: February 25, 2014 Agenda Item No: REGULAR ITEMS - A. I. Subject: Discuss and consider action from the litter survey results II. Originated by: Kelly Cooper, Director of Human Resources III. Summary: Four KKB board members completed the litter survey Sunday, January 26, 2014. The results of the survey are attached for your review and discussion. Would the board like to take any specific actions or consider any type of program to improve the areas listed in the survey? IV. Recommendation: V. Attachments: 1.Windshield Survey Windshield Survey 2014.pdf Wi n d s h i e l d L i t t e r S u r v e y 2 0 1 4 Bu s i n e s s P a r k R e s i d e n t i a l S c h o o l S h o p p i n g Wa t e r w a y O t h e r ROWStreetsRailroad Ar e a : To w e r D r i v e To w n Ce n t e r Cr e s t d a l e J u n i o r H i g h T o w n C e n t e r V i l l a g e C r e e k Red's Roadhouse Tower Rd & Pkwy Sublett, Little to Mansfield Card North Rd & Dick Price St r e e t s / a c c e s s r o a d s 2 . 7 5 3 . 5 3 . 5 3 . 5 2 . 2 5 Si d e w a l k s 2 . 5 0 3 . 2 5 3 . 5 2 . 6 7 ar o u n d s i t e 4 wi t h i n s i t e 4 En t r a n c e s 3. 7 5 Va c a n t L o t s 2. 3 3 3 . 5 Dr i v e w a y s 3 . 2 5 3 . 2 5 3 . 7 5 3 . 7 5 Pa r k i n g l o t s 3 . 2 5 4 4 3 . 7 5 3 . 5 1 Ya r d s 3 3 . 2 5 3 . 5 Al l e y s / D i s p o s a l a r e a s 3 3 . 5 Lo a d i n g D o c k s 3 1 3 . 5 3 . 5 Pi c n i c A r e a s 4 Pl a y g ro u n d s 4 3 . 3 3 Pl a n t e d A r e a s 4 3 . 7 5 Op e n A r e a s 4 Wa t e r l i n e 2.5 Tr a s h R e c e p t a c l e s Ad e q u a t e 2 3 1 4 4 1 2 1 In a d e q u a t e Co v e r e d 1 3 2 1 Ov e r f l o w i n g Du m p s t e r s Sc r e e n e d 3 1 2 3 Vi s i b l e 1 3 1 Cl e a n 2 2 1 Ov e r f l o w i n g Bu s i n e s s P a r k R e s i d e n t i a l S c h o o l S h o p p i n g Wa t e r w a y O t h e r ROWStreetsRailroad Ar e a : To w e r D r i v e To w n Ce n t e r Cr e s t d a l e J u n i o r H i g h T o w n C e n t e r V i l l a g e C r e e k Red's Roadhouse Tower Rd & Pkwy Sublett, Little to Mansfield Card North Rd & Dick Price So u r c e o f L i t t e r a s a % Im p r o p e r w a s t e pu t o u t s / s e t - o u t s 500 Ne a r b y F o o d Es t a b l i s h m e n t s 2000 Il l e g al D u m p i n g 550 Mo t o r i s t s 401513 Pe d e s t r i a n s 2052 Un c o v e r e d v e h i c l e s 10100 Ot h e r 003 Co m m e n t s Tr a s h i n v a c a n t lo t s Ve r y C l e a n V e r y C l e a n 3.75 95 % c l e a n Di s p o s a l A r e a s Cl e a n Li t t e r e d 1 TV i n Y a r d , b r u s h m i x e d wi t h t r a s h , 1 h o u s e Te e P e e d n o t c l e a n e d up y e t ( 3 : 4 5 p . m . ) Two trash cans still out from Saturday (this is Sunday) Ex c e l l e n t G o o d F a i r Po o r Ze r o 4 3 2 1 N o R e s p o n s e Staff Report to the Commissioners Date: February 25, 2014 Agenda Item No: REGULAR ITEMS - B. I. Subject: Review and approve event dates for 2014 II. Originated by: Kelly Cooper, Director of Human Resources III. Summary: This item allows the board to discuss the work plan and schedule dates for various events next year. Several possible events include: 1. Participation in the March 1 Parade 2. Participation in the April 4-6 Art in the Park Festival 3. Spring Clean-up/Don't Mess with Texas Trash Off 4. Spring Planting 5. Other events/programs to consider IV. Recommendation: Approve V. Attachments: Staff Report to the Commissioners Date: February 25, 2014 Agenda Item No: REGULAR ITEMS - C. I. Subject: Discuss rain harvesting for the Bird/Butterfly Demonstration Garden II. Originated by: Kelly Cooper, Director of Human Resources III. Summary: Staff began looking at options to capture water that drains into the Park from the police department facility. The water then sits in the low area of the park making it soggy and unusable for a time. If the water could be captured by installing a gutter that would feed into a cistern, the water could then be used for watering the garden. This would be a valuable demonstration project for the community. The cost is unknown at this time, I am still working on quotes and hope to have some to you by the meeting Tuesday. IV. Recommendation: Approve None V. Attachments: Staff Report to the Commissioners Date: February 25, 2014 Agenda Item No: REGULAR ITEMS - D. I. Subject: Discuss the strategic plan update and special meeting date II. Originated by: Kelly Cooper, Director of Human Resources III. Summary: The UTA Capstone Students will be present April 1, 2014 at 4:00 p.m. to lead the discussion regarding the update of the strategic plan. As we discussed last month, the strategic plan is three year old and with a new committee it was time to review the contents and ensure the committee is satisfied with the direction, set new goals, and take an overall look at the projects and ideas presented. This meeting will start at 4:00 p.m. and should be completed by 8:00 p.m. Pizza and drinks will be provided. IV. Recommendation: None V. Attachments: Staff Report to the Commissioners Date: February 25, 2014 Agenda Item No: REGULAR ITEMS - E. I. Subject: Discuss and consider approval of the Adopt-a-Spot program II. Originated by: Kelly Cooper, Director of Human Resources III. Summary: The Adopt-a-Spot program has been discussed in the past with direction to staff to begin preparing marketing materials and program ground rules. The attached brochure outlines previous discussions and is ready for your approval. The committee will need to consider how to roll out the program for it's success, who will keep track of documents, and other logistical matters. Staff is open for your direction and discussion IV. Recommendation: Approve V. Attachments: 1.Adopt a Spot Brochure Adopt-A-Spot Brochure.pdf HE L P KE E P K ENNEDALE BE A U T I F U L A DO P T A SP O T IN K ENNEDALE ! Th e A d o p t - A - S p o t P r o g r a m i s a c o m m u n i t y b a s e d p r o g r a m de v e l o p e d b y K e e p K e n n e d a l e B e a u t i f u l . I t g i v e s i n d i v i d u a l s , fa m i l i e s , a n d g r o u p s a p u b l i c w a y t o s h o w p r i d e i n t h e c o m - mu n i t y a n d t o h e l p k e e p i t l i t t e r - f r e e . An y o n e m a y p a r t i c i p a t e b y v o l u nt e e r i n g t o A d o p t - A - S p o t i n Ke n n e d a l e b y p l e d g i n g t o m a i n t a i n i t f o r o n e y e a r o r l o n g e r . Th e p r o g r a m i s f r e e a n d o p e n t o a l l c i t i z e n s . An y s p o t w i t h i n t h e C i t y l i m i t s t h a t i s n o t c u r r e n t l y b e i n g ma i n t a i n e d m a y b e a d o p t e d , w i t h s p e c i a l a t t e n t i o n t o t h o s e pl a c e s t h a t a p p e a r n e g l e c t e d . A v a c a n t l o t , C i t y m e d i a n s , a n d pa r k s a r e a v a i l a b l e f o r t h i s p r o g ra m . T h e s p o t c a n b e l a r g e o r sm a l l – y o u d e c i d e . To a p p l y f o r a s p o t s i m p l y f i l l o u t t h e r e q u e s t f o r m o n t h e n e x t pa g e a n d m a i l i t t o t h e a d d r e s s l i s t e d . Y o u r “ s p o t ” w i l l b e i d e n - ti f i e d b y a n A d o p t - A - S p o t s i g n w i t h y o u r n a m e , o r g r o u p na m e . *A l l A d o p t - A - S p o t r e q u e s t s a r e s u b j e c t t o C i t y a p p r o v a l . *O n c e a p p r o v e d , s i g n c h a n g e s w i l l b e m a d e o n l y o n c e a y e a r wh e n t h e A d o p t - A - S p o t i s a d o p t e d b y s o m e o n e e l s e . *K K B r e s e r v e s t h e r i g h t t o t e r m i n a t e a n i n d i v i d u a l o r g r o u p ’ s pa r t i c i p a t i o n i n t h e p r o g r a m a t a n y t i m e . A DO P T -A - S PO T R EQ U E S T F OR M Na m e : Ph o n e : E- m a i l : Ma i l i n g Ad d r e s s : Ci t y : Zi p : Lo c a t i o n I / W e wi s h t o A d o p t : Na m e o n S i g n : Gr o u p S i z e : Pl e a s e r e a d a n d i d e n t i f y b y c h e c k i n g e a c h o f t h e f o l l o w i n g t h a t a p p l y : A DO P T -A - S PO T CA R E PL A N AC T I V I T Y N O Y E S F R E Q U E N C Y W E E K L Y M O N T H L Y A S N E E D E D TR A S H P I C K U P WE E D S OT H E R Sp e c i f y “ o t h e r ” i f c h e c k e d : _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ By s u b m i t t i n g t h i s f r o m , I / w e a g r e e t o a b i d e b y t h e p o l i c i e s a n d r e g u l a t i o n s f o r t h e A d o p t - A - S p o t p r o g r a m . I a c k n o w l e d g e t h a t t hi s gr o u p h a s t h e i r o w n f r e e w i l l , r e q u e s t e d t o b e a v o l u n t e e r f o r K e e p K e n n e d a l e B e a u t i f u l . I f u l l y u n d e r s t a n d t h e d a n g e r s o f w o r k in g a s a vo l u n t e e r a n d a c c e p t t h a t w e m a y b e s u b j e c t t o s u c h d a n g e r s w o r k i n g a s a v o l u n t e e r a n d t h a t t h e r e i s a n a s s u m p t i o n o f a l l s u c h ri s k s by e n t e r i n g i n t o t h i s r e l e a s e a n d i n d e m n i f i c a t i o n a n d b y p a r t i c i p a t i n g a s a v o l u n t e e r . I a s s u m e f u l l r e s p o n s i b i l i t y o f o u r a c t i on s w h i l e vo l u n t e e r i n g f o r t h e K K B p r o g r a m , h o l d i n g K K B , i t s o f f i c e r s , B o a r d m e m b e r s , a n d t h e C i t y a & c i t y o f f i c i a l s h a r m l e s s i n t h e e v e n t o f a n in j u r y . Si g n a t u r e : _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ D a t e : _ _ _ _ _ _ _ _ _ _ _ _ _ _ Ma i l C o m p l e t e d f o r m t o : Ke e p K e n n e d a l e B e a u t i f u l - 4 0 5 M u n i c i p a l D r i v e , K e n n e d a l e , T X 7 6 0 6 0 81 7 - 9 8 5 - 2 1 0 6 [x Ä Ñ ^ x x Ñ ^ x Ç Ç x w t Ä x U x t â à | y â Ä 4 G UI D E L I N E S FO R AD O P T -A -SPOT A DO P T A SP O T IS A VO L U N T A R Y PR O G R A M TO INVOLVE CITIZENS IN MAINTAIN- IN AN D BE A U T I F Y I N G K ENNEDALE .  A LL LO C A T I O N S MU S T BE AP P R O V E D FI R S T  S EL E C T A SP O T AP P R O P R I A T E TO TH E CA P A B I L I T I E S AND SIZE OF WHO WILL BE MA I N T I N A I N G IT ( IN D I V I D U A L , FA M I L Y , GROUP )  P IC K UP LI T T E R RE G U L A R L Y AN D DU R I N G THE “D ON ’T M ESS W ITH T EXAS ” C AM P A I G N EA C H SP R I N G  A NY IM P R O V E M E M N T S TO SP O T S ( PL A N T S , FLOWERS , ETC .) MUST BE AP- PR O V E D BY KK B AN D TH E CI T Y OF KE N N E D A L ’S PARKS DEPARTMENT AND AR E AT YO U R EX P E N S E . C ON T A C T OU R OFFICE FOR MORE INFORMATION : 81 7 - 9 8 5 - 2 1 0 6  F OR LI T T E R PI C K UP KK B PR E F E R S YO U SELECT W HA T KK B DO E S ;  A PP R O V E S LO C A T I O N , WI T H TH E CI T Y OF K ENNEDALE  K EL P S YO U R GR O U P FI N D A LO C A T I O N FOR YOU ADOPT -A -SPOT  K EE P S A YE A R L Y LO D OF HO U R S AN D BA G S OF TRASH COLLECTED  R EP O R T S TO KE E P TE X A S BE A U T I F U L W HA T YO U DO :  F IL L OU T AP P L I C A T I O N  S EL E C T A SP O T AP P R O P R I A T E TO TH E CA P A B I L I T I E S AND SIZE OF WHO WILL BE MA I N T A I N I N G IT ( IN D I V I D U A L , FA M I L Y , GROUP )  P IC K UP LI T T E R AN D RE P O R T AN N U A L L Y IN O CTOBER  P RO V I D E AD E Q U A T E SU P E R V I S I O N OF PA R T I C I P A N T S WHO ARE MINORS  B E AW A R E OF YO U R SU R R O U N D I N G S : WA T C H FOR MOTOR TRAFFIC , DO NOT DI S T U R B AN I M A L S OR IN S E C T S , BE AW A R E OF POSION OR ANY OTHER IRRI- TA N T S . W EA R RE P E L L A N T AN D AP P R O P R I A T E CLOTHING (TENNIS SHOES , PA N T S , BO O T S , LO N G SL E E V E S ) D OE S IT WO R K ?  A LL AC R O S S TH E CO U N T R Y SI M I L A R CA M P A I G N S HAVE BEEN IMPLEMENTED AN D HA V E BE E N PR O V E N TO BE VE R Y SU C C E S S F U L Staff Report to the Commissioners Date: February 25, 2014 Agenda Item No: REPORTS/ANNOUNCEMENTS - A. I. Subject: Art in the Park Silent Auction II. Originated by: Kelly Cooper, Director of Human Resources III. Summary: Art in the Park Silent Auction is scheduled for Thursday February 20, 2014 from 6:30 p.m. to 8:00 p.m. at the Junior High School Cafeteria. This is a free event, all are welcome to attend. The auction will include student art work from all grade levels to raise money for senior scholarships. Please consider attending to honor our students and raise money for scholarships. IV. Recommendation: None V. Attachments: 1.Silent Auction SilentAuction2014.pdf Annual Silent Auction Annual Silent Auction Annual Silent Auction Support the Arts Support our Students Kennedale’s 5 th Annual Art in the Park will be holding a silent auction to raise money for its scholarship fund. Support Kennedale student artists and enjoy browsing and bidding on outstanding artwork. Proceeds from the silent auction go to the scholarship fund, which awards annual scholarships to Kennedale student artists. February 20, 2014 6:30 to 8:00 pm Kennedale Junior High School Cafeteria 930 Corry A. Edwards Drive Presented in collaboration with the City of Kennedale, Kennedale Chamber of Commerce, The Kennedale Arts and Cu lture Foundation and KISD Staff Report to the Commissioners Date: February 25, 2014 Agenda Item No: REPORTS/ANNOUNCEMENTS - B. I. Subject: Art in the Park Fundraiser Paint with a Twist II. Originated by: Kelly Cooper, Director of Human Resources III. Summary: The Art in the Park Committee is hosting an event to raise money for senior scholarships. This event will be held on Sunday, March 9, 2014 from 2:00 p.m. to 5:00 p.m. The cost is $45.00 with 1/2 the proceeds going toward scholarships. The flyer is attached for more information. Help support our students! IV. Recommendation: None V. Attachments: 1.Paint with a Twist PaintingWithATwist_2014 (Read-Only).pdf Painting with a Twist Come create your own masterpiece to take home! Contribute to scholarships for Kennedale high school students. Sunday, March 9 2 to 5 pm $45 / seat Proceeds benefit Kennedale Scholarship Fund Registration—Click Here passcode: PURPOSE Presented By: The Kennedale Arts and Culture Foundation S e a t i n g L i m i t e d ! Questions? 817.985.2100 info@kennedaleartsfestival.com