2014_01.14 KKB PacketKEEP KENNEDALE BEAUTIFUL COMMISSION
AGENDA
REGULAR MEETING
January 14, 2014
CITY HALL CONFERENCE ROOM, 405 MUNICIPAL DRIVE
REGULAR SESSION - 6:00 PM
I. CALL TO ORDER
II. ROLL CALL
III. MINUTES APPROVAL
A. Consider action to approve minutes for the November 2013 special work session
IV. VISITOR/CITIZENS FORUM
At this time, any person with business before the Keep Kennedale Beautiful Commission may speak to
the Commission. All comments must be directed towards the Chair, rather than individual
commissioners or staff. All speakers must limit their comments to subject matter relating to the
commission. No formal action can be taken on these items.
V. REGULAR ITEMS
A. Discuss and consider approval of Board positions for 2013-2014
B. Review and discuss the 2013 work plan and the October 19th event
C. Review and discuss the 2013-2014 budget
D. Discuss and consider approval of TREES membership
E. Review and discuss the Tree City USA workplan and Urban Forestry Project
F. Review and discuss other possible projects for calendar year 2014
G. Review and discuss open meetings training
VI. REPORTS/ANNOUNCEMENTS
VII. ADJOURNMENT
In compliance with the Americans with Disabilities Act, the City of Kennedale will provide for reasonable
accommodations for persons attending City Council meetings. This building is wheelchair accessible, and
parking spaces for disabled citizens are available. Requests for sign interpreter services must be made
forty-eight (48) hours prior to the meetings. Please contact Amethyst Cirmo, City Secretary, at
817.985.2104 or (TDD) 1.800.735.2989
CERTIFICATION
I certify that a copy of the January 14, 2014, Keep Kennedale Beautiful Commission agenda was posted on the City Hall bulletin
board next to the main entrance of the City Hall building, 405 Municipal Drive, of the City of Kennedale, Texas, in a place convenient
and readily accessible to the general public at all times and said agenda was posted at least 72 hours preceding the schedule time
of said meeting, in accordance with Chapter 551 of the Texas Government Code.
_________________________
Kelly Cooper, KKB Staff Liaison
Staff Report to the Commissioners
Date: January 14, 2014
Agenda Item No: MINUTES APPROVAL - A.
I. Subject:
Consider action to approve minutes for the November 2013 special work session
II. Originated by:
Kelly Cooper, Director of Human Resources
III. Summary:
The minutes have been prepared by Board Secretary Wilda Turner and are attached for your review and
approval.
IV. Recommendation:
Approve
V. Attachments:
Staff Report to the Commissioners
Date: January 14, 2014
Agenda Item No: REGULAR ITEMS - A.
I. Subject:
Discuss and consider approval of Board positions for 2013-2014
II. Originated by:
Kelly Cooper, Director of Human Resources
III. Summary:
Each year the board is required to make appointments for these three Board positions as outlined in the KKB
Bylaws. These positions are Chair, Vice Chair, and Secretary.
It is possible to reappoint the current incumbents for another year term, however, it should be noted that the
current Vice Chair, Stephen Brim has not been reassigned to the Board and so another member will need to be
selected.
The Board will need to nominate individuals for each position and then vote to approve.
IV. Recommendation:
Approve
V. Attachments:
Staff Report to the Commissioners
Date: January 14, 2014
Agenda Item No: REGULAR ITEMS - B.
I. Subject:
Review and discuss the 2013 work plan and the October 19th event
II. Originated by:
Kelly Cooper, Director of Human Resources
III. Summary:
The actual work plan for 2013 is attached to this briefing. It outlines the activities of the board for the year and
will be the basis for reapplying for the KTB affiliation in March 2014.
As part of the work plan, the Bring IT event October 19, was quite successful even though fewer
residents participated than in the previous year. Total cars for the entire event were 64, including the 35 which
dropped off household hazardous waste. The total pounds collected include 1,798 pounds of paper, 2,497
pounds of electronics and 7,201 pounds of household hazardous waste for a total of 11,496 pounds.
The event concluded with the Arbor Day event, beginning at Noon with lunch. Total participation was 49 adults
and children concluding with a tree give-away. The program sponsors included TXU, Progressive Waste
Solutions, KKB and the City.
IV. Recommendation:
None
V. Attachments:
1.Annual Work Plan 2013 Annual Work Plan 2013.docx
Annual Work Plan
Date Event
1
2013
January 14:Monthly Meeting
January:Joined TREES
February 12:Monthly Meeting
February 15:Training: Forestry Annual Conference Grand Prairie = 8 hours (1) Staff member
March 2:Texas Independence Day Parade 11:00 a.m. to 4:00 p.m. Parade Participation and
clean-up of the event afterwards: 7 Members + 1 Staff Member
March 12:Monthly Meeting
March 19:Training – Top Social Marketing for Non-Profits (Noon – 1:00 p.m.) (1) Commission
Board Member
March 21:Training – How to Get More Followers on Social Media (Noon – 1:00 p.m.) (1)
Commission Board Member
March 30:Spring Clean: Household Hazardous and Electronic Waste Disposal. Event 8:00 a.m.
to Noon Participation: 7 Members + 1 Staff Member, 4 City Councilmember
Crud Cruiser – 58 Cars E-Waste
Disposal – Total collected = 4,105 lbs; 15 TV’s at 1494 lbs and 13 CRT’s 328 lbs, all
other product at 2,283 lbs.
April 7:Art in the Park clean-up of TownCenter Park after the festival was complete 5:00 p.m.
to 8:00 p.m. Participation: 7 Members + 7 Staff Members + 15 Youth
April 9:Monthly Meeting
April 13:Beautification Project with Outdoor Club - Planting xeriscape including 2 Trees at
Public Works entrance sign. Participation: KKB Chairman, Outdoor Club students
(2); Outdoor Club teachers (2) took two hours.
April 20:Beautification Project spring planting in the Bird/Butterfly Demonstration Garden.
9:00 a.m. to 1:00 p.m. Participation: 7 Members + 5 children + 1 Staff Member
May 14:Monthly Meeting
June 1:Keep Texas Beautiful/Don’t Mess with Texas Clean-up: 56 citizen volunteers and 1
staff member for three hours.
June 11:Monthly meeting
Annual Work Plan
Date Event
2
July 9:Monthly meeting: Preparation for Three events this fall; Also received a training
overview of the Annual KTB Conference to Commission
July 8-12:7:00 a.m. work in butterfly garden
July 30:Training – Free PR Help for Your Nonprofit (Noon – 1:00 p.m.) (1) Commission
Board Member
August 13:Monthly meeting: Preparation for Three events this fall
August 30:Training - Sustainability Leadership and Affecting Change – 8 hours (1) Staff member
Sept. 10:Monthly meeting: Preparation for Three events this fall
Sept 10:Training: Nonprofit Emails That Get Results (Noon – 1:00 p.m.) (1) Commission
Board Member
Oct. 8:Monthly meeting: Final Preparations for events
Oct 19:“Bring It” Event 9:00 a.m.-Noon. Participation: KKB Commission, Outdoor Club
students (2); Middle School students (2); Community Members (7), four (4) hour
event. Sixty four total cars, 1,798 pounds of paper, 2,497 pounds of electronics and
7,201 pounds household hazardous waste.
October 19:Arbor Day Celebration Noon to 2:00 p.m.; 48 children and adults participated in the
Arbor Day celebration. Backlands Prairie Raptor Center provided a one hour
presentation and demonstration; KKB provided lunch and distributed 100 Live Oak
Seedlings to those participating. Sponsors for the program included: Progressive
Waste Solutions, TXU, KKB and the City.
October 31:Training – Yes! Cartons are Recyclable in Texas (11:00 a.m. – Noon) (1) Commission
Board Member
Nov 6:Special Work session for November 9 work day.
Nov 9:Bird/Butterfly demonstration garden workday. Participation: KKB Commission,
Outdoor Club students (7), Community Members (15), and city staff (5). Work began
at 8:00 a.m. and ended with a lunch at Noon.
Dec 10:Monthly meeting
Dec 12:Training – KTB Governor’s Award (11:00 a.m. – Noon) (1) Staff member
Annual Work Plan
Date Event
3
Staff Report to the Commissioners
Date: January 14, 2014
Agenda Item No: REGULAR ITEMS - C.
I. Subject:
Review and discuss the 2013-2014 budget
II. Originated by:
Kelly Cooper, Director of Human Resources
III. Summary:
This item will provide the KKB Board members the opportunity to review and discuss the 2013-2014 budget,
current expenditures and possible projects for the upcoming calendar year.
Staff has discussed with city management the possibility of implementing some type of rain harvesting system
to capture water from the police Department roof and use it to irrigate the garden. We are checking into the
costs and will have this for you at our next meeting.
IV. Recommendation:
None
V. Attachments:
1.KKB 2013-2014 Budget Budget 2014.xlsx
Keep Kennedale Beautiful
Expenditures 2011 -2012
Operating Income
Fundraising $334.00 2011 - Art in the Park
Fundraising $270.00 2012 - Art in the Park
Citizen Donations $0.00
City $3,166.00
Total $3,770.00
Item
Budgeted
Expenses Expense Description
Line Item
Detail
Total per
Line Item
Annual KTB Affiliate Fee $ 75.00 KTB Affiliate Fee $100.00 $100.00
KTB Training
Office Space
Telephone
Newsletter/Letterhead/ Stationary $ 500.00 Boy Scout Patches $23.00 $23.00
Postage $ 25.00 Letters for May 5 $83.70 $83.70
Clerical Assistance
Creative Services
Promotional Materials & Give-
aways $ 500.00 T-Shirts $134.83 $134.83
Printing $ 50.00 $0.00
Travel
Salary/payroll
Community Projects & Supplies
Safety Equipment (Traffic Vests)$ 425.00 Traffic Vests $185.00 $185.00
Texas Independence Day Parade
"It's a Bags Life" Campaign $ 750.00 Poster Supples, etc.$29.00 $29.00
Community Garden Supplies $ 700.00
Great American CleanUp Traffic Vests $169.15 $169.15
Safety Gloves & Nifty
Nabbers $187.26
First Aid Kits $126.28
Lunch $115.37 $598.06
Bird Habitat Clean-Up $ 475.00
Bird house materials $200.84 $200.84
May 5th Clean-up Traffic Vests $206.00 $206.00
Total $ 1,770.42 $1,729.58
Keep Kennedale Beautiful
Expenditures 2013 -2014
Operating Income
Progressive Waste Solutions $2,000.00
City $8,625.00
Total $10,625.00
Item
Budgeted
Expenses
Expense
Description Cost Detail
KKB
Expenditure Comments Remaining
Annual KTB Affiliate Fee $ 100.00
KTB Training $ 500.00
Governor's Award Application Fee $ 25.00
Telephone
Newsletter/Letterhead/ Stationary $ -
Postage $ -
Clerical Assistance
Creative Services
Promotional Materials & Give-aways $ -
Printing $ -
Travel $ 300.00
Salary/payroll $ -
Community Projects & Supplies:
Safety Equipment (Traffic Vests)$ -
Texas Independence Day Parade $ 50.00
Bird/Butterfly Garden Supplies $ 700.00 738.00 Lee Eng.738.00
Great American CleanUp $ 500.00
Arbor Day Celebration $ 500.00 Part of Bring It
Bring It Event (Crud Cruiser & Action
Shred)$ 4,650.00
Raptor Center $225.00 $0.00 Grant Paid
Action Shred $450.00 $450.00
Item
Budgeted
Expenses
Expense
Description Cost Detail
KKB
Expenditure Comments Remaining
Crude Cruizer $1,575.00 $1,575.00 Pre-Bill
Electronic Waste $0.00 $0.00
Food $195.69 $195.69
Banners $150.00 $150.00
Flyers for School $42.98 $0.00 City Paid
Propane $19.99 $19.99
$3,128.68 $ 1,521.32
Spring Clean & Crude Cruiser $ 2,800.00
Adopt a Street/Spot/Park $ 500.00
Citywide Clean-up $ -
Total $ 7,496.32
* Credit with Stegall's for: 499.44
Staff Report to the Commissioners
Date: January 14, 2014
Agenda Item No: REGULAR ITEMS - D.
I. Subject:
Discuss and consider approval of TREES membership
II. Originated by:
Kelly Cooper, Director of Human Resources
III. Summary:
This item will provide the KKB Board members the opportunity to discuss membership with the Trinity River
Environmental Education Society (TREES). Staff has attached a copy of the letter received October 31 regarding
membership and its benefits. Keep Kennedale Beautiful was a member this past year with membership dues of
$50.00.
The board should discuss the value of the program and the benefits received when considering their
participation.
IV. Recommendation:
Postpone/Table
V. Attachments:
1.TREES Letter TREES LETTER_0001.pdf
Staff Report to the Commissioners
Date: January 14, 2014
Agenda Item No: REGULAR ITEMS - E.
I. Subject:
Review and discuss the Tree City USA workplan and Urban Forestry Project
II. Originated by:
Kelly Cooper, Director of Human Resources
III. Summary:
Staff has completed the Tree City USA work plan and used this as the basis for the application which was
submitted in November. We should receive notification in February 2014 regarding the status of the
application and if we will receive the designation for a third year.
In addition, Rachel Roberts, our planning director has suggested a project working with the state forestry
service to design an Urban Forestry Program. The goal of this type of program is to have a plan that outlines the
types of trees we have in Kennedale and develops a plan to maintain and/or grow the current urban forest. As
the city continues to develop, having a plan that thoughtfully addresses community forestry will help us to
maintain and enhance the beauty of Kennedale while also maintaining property values, public safety, electric
service and increasing connectivity of trails and walking paths throughout the city.
The city does not currently have a tree survey or urban forestry plan. The hope is that the Texas Forestry
Service will assist us in creating this plan either through a grant to hire an Arborist or through a student group.
More information will follow after the December 11, 2013 meeting.
IV. Recommendation:
None
V. Attachments:
1.2013 Community Forestry Expenditures Tree Board Work Plan and Expenditures.2013.docx
City of Kennedale
Annual Work Plan with
2012-2013 Community Forestry Expenditures
Activity Expenditure
Population: 6,800
General Park Maintenance
Public Works Department
Labor: Public Works Personnel ($13.92 * 520 hrs)$ 7,238
Tree and Shrub Care and Maintenance
Contractor: Landstar Landscape $ 1,200
Tree Board Activities including partnership with KKB
Texas Independence Day Parade: Float to promote
Beautification and Clean-up (9 residents *4 hours)$ 360
Art In the Park Beautification/Clean-up Services
(7 adult volunteers, 7 staff member, 15 Youth $10.00*8 hrs.
*3 days = 696 hrs.)$ 6,960
Citywide Clean-up May 2013/October 2013
(26 staff members (13.92 hr. @ 112 hrs.) $ 3,118
Cost of Roll-offs $ 5,300
Spring Clean: March 2013
(11 adults (10.00), 2 Staff (13.92) @ 4 hours = 52 hrs.) $ 551
Beautification Project with KISD Outdoor Club
Participation: 3 residents and 2 students (10.00), 2 staff
(13.92) @ 2 hours = 14 hrs. Planted two trees and
xeriscaped entrance to public works $ 156
Material Costs $ 500
Spring Planting Project in the Bird/Butterfly Demonstration
Garden 9:00 a.m. to 1:00 p.m. Participation: 7 adults,
5 youth (10.00), 1 staff member (13.92) =13*4 hrs = 52 hrs $ 536
Materials $ 466
Bring It: Recycling Event October 2013
(2 staff (13.92 hr), 12 adult, 4 students (10.00 hr.) @ 4 hrs = 48)
Recycled: 2,497 lbs of electronics, 1,798 lbs of paper and
35 cars dropped off household hazardous waste and
15 bags of used clothing $ 751
Paper Shredding Recycling Service $ 450
Household Hazardous Waste $ 1,575
Arbor Day Celebration and Cook-out October 2013
9 Adult Volunteer and 2 youth (10.00), 1 staff (13.92), 50 adult
and children/youth participated. Noon – 2:00 p.m. $ 248
Blackland Prairie Raptor Center Presented $ 255
Food/Marketing $ 400
Planted two Vitex at Sonora Park $ 633
100 Trees distributed to residents , donated by TXU
Garden Workday Fall November 9, 2013 15
adult, 9 students (10.00), 5 staff (13.92 hr.)
@ 3 hours = 87 hrs $ 929
Materials = Plants, expanded shale, compost, flagstone $ 1,940
Tree/Plant Voucher Progra m 2013
Residents who commit to not use pesticides are provided
A $25.00 voucher; 196 vouchers provided in 2013 $4, 900
Total Community Forestry Expenditures FY2012-2013 $33,426
Staff Report to the Commissioners
Date: January 14, 2014
Agenda Item No: REGULAR ITEMS - F.
I. Subject:
Review and discuss other possible projects for calendar year 2014
II. Originated by:
Kelly Cooper, Director of Human Resources
III. Summary:
Below are several other projects that have been mentioned or completed by other affiliates and may be
possible projects for KKB's consideration. Briefly, they are as follows:
a. Holiday Decoration/Lighting Contest - We discussed this early this year but did not have time to plan. This
may be an interesting project that could get the entire community involved and raise awareness about KKB. It
is something that when started would need to be on-going each year.
b. Beautification/Helping Seniors Project - This project was brought to my attention from another affiliate
organization. It may be a way to help senior citizens with home and yard repairs that otherwise may be a code
violation, safety issue or create neighborhood blight. The city of Kaufman has implemented a similar program
and receives donations from area retailers for materials needed for the projects. A news article is attached to
provide an overview of how this might work.
c. Community Education Campaign - This could be a focus for next year as it seems we still are little known in
our own community. Keep Graham Beautiful has a similar program that keeps the community aware of what is
going on which has been quiet successful. A copy of their information is attached for your review.
d. Recycling Tire Event - Larry Hoover has contracted with a company that will recycle tires for a small fee. It is
possible that we could ask them to participate in the spring or fall event as a way to keep tires out of our
streams and park areas. There is a per tire cost, and we could manager the costs by only allowing this service
for residential disposal, a minimum number per resident, and maybe only the first 50 cars.
e. Don't Mess with Texas Campaign - One of the comments on last year's "Governor's Award" application was
that KKB doesn't support the Don't Mess with Texas Campaign. Typically we haven't participated due to timing
of the specific event. It may be beneficial this year to consider how we can take a more active role in this next
year.
f. Bird Habitat Clean-up - The bird habitat at Sonora Park could use another clean up and the paths need to
have mulch spread on them again. This might be another good event for the spring, perhaps a shared
responsibility with the boy scouts.
g. Keep Texas Beautiful Awards - Is the board interested in applying for community awards for individual or
businesses that support KKB's efforts? This could be a youth, adult or business. Nominations require a brief
write-up about why a person is eligible and how they support KKB and KTB efforts. I've provided a brief
overview of the award options as an attachment.
h. Simple Recycling - This is a company that partners with organizations to recycle used clothing. Similar to the
book recycling, it may be another way to keep recyclable material out of the landfill. Information is attached for
your review.
The Board should discuss whether there is interested in moving forward with any of these projects and if so a
suggested timeline and budget should be considered.
IV. Recommendation:
None
V. Attachments:
1.Senior Home Repair Project KAUFMAN REPORT_0001.pdf
2.Community Awareness Program GRAHAM PROJECT INFORMATION.pdf
3.KTB Awards KTB AWARD PROGRAM.pdf
4.Simple Recycling Program SIMPLERECYCLING PROGRAM.pdf
Staff Report to the Commissioners
Date: January 14, 2014
Agenda Item No: REGULAR ITEMS - G.
I. Subject:
Review and discuss open meetings training
II. Originated by:
Kelly Cooper, Director of Human Resources
III. Summary:
This item will provide the board the opportunity to discuss the training and ensure that KKB is following all the
required procedures as outlined in the training.
IV. Recommendation:
None
V. Attachments: