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05/13/1993, Regular Meeting MinutesPage 2006 MINUTES OF KENNEDALE CITY COUNCTL REGULAR MEETING - MAY 13, 1993 COMMUNITY CENTER Mayor Bill Abbott called the meeting to order at 7:30 p.m. Members present were Mayor Abbott, Mark Wright, Robert Mundy, Pete Kirkpatrick, Tom Boone and Ron Kovach. Staff in attendance were Ted Rowe, Linda Gress, Vicki Thompson, Linda Royster, Joey Highfill, David Geeslin, and Don Driver, City Attorney. ITEM NO. 1 - Discussion and Approval of Contract with Kennedale Youth Association. Ted Rowe stated that the requiremetiL to furnish a perceriLage list rather than the individual name list of the team members was not in the contract. A surumary list was indicated in the contract. It will be difficult for the KYA to determine what is in Kennedale or Arlington. The water department was instructed to furnish Marty Norrell with a street listing with block numbers so he could deLerrnine Lhe percentage of children inside Kennedale city and Arlington. The summary list was clarified to be the percentages inside Kennedale and inside Arlington and is required Lo be furnished to the city as stated in the contract. Marty Norrell agreed that the stipulation for furnishing the proof of non-profit status be in the motion instead of the contract. Mayor Abbott explained that the request for tax exemption was separate from the non-profit status. Mayor Abbott requested filed income tax forms aL the beginning of the year. Ron Kovach moved to accept the contract as specified with the clarification of the sumruar,y list by city and with the stipulation that the KYA provides the city with proof of non-profit status and proof of sales Lax exemption. Second by Robert Mundy and approval was unanimous. ITEM NO. 2 - Approval of Depository Contract with Central Bank and Trust . Vicki Thompson informed Council that the following itemr~ were aaaitions Lo Lhe previous contract and not changes: 1. Addition of cash mariagemerit services and zero balance accounts; 2 . Up i;o 5 s top pa,ymen Ls free of charge ; 3. Provide direct deposit of payroll checks if desired; 4. Provide Visa/MasLercard services at market rate. Page 2007 The city receives 'the financial status of the bank each year and it is reviewed by the auditor. Ted Rowe stated that; Vicki Thompson checked with other cities and found that the bank was competitive. The city did rwt go out on bids this year. A general law city has the authority to ask banks outside its city limits for bids, but it is not; required. Mark Wright was concerned that the prices may not be competitive because there wasn't anything to compare to. Ted Rowe, Ron Kovach, and Tom Boone indicated that Kennedale should support its local bank and businesses. Vicki Thompson stated that all of the charges stated on the addendum do not apply to the city. Some of the charges on the list are considered analysis. Vicki explained the calculations for the charges to the city. Motion by Ron Kovach to extend the present contract until June 1, 1993 and approve the new contract effective June 1, 1993 to May 31, 1995 with Central Bank & Trust. Second by Tom Boone and approval was unanimous. ITEM NO. 3 - Oath of Office. Attorney Don Driver administered the Oath of Office to the new council Mark Wright, Robert Mundy, and Pote Kirkpatrick. The members were seated and began their duties as such. ITEM NO. 4 - Appointment of Mayor Pro-Tem. Ron Kovach moved to appoint Pete Kirkpatrick to serve as Mayor Pro- Tem. Second by Robert Mundy and passed unanimously. ITEM NO. 5 - Approval of Annexation of Tract 3A1, Ben Jopling Survey Abstract 866, Containing .5 Acres or Land located at 3330 Hawkins Joplin Road, Requested by Mr• . & Mr•s . Richard Valentirw . Ron Kovach made a motion to approve the annexation of the Valentino's property into the city limits of Kerinedale and Ordinance No. 34 including the service plan, second by Pete Kirkpatrick. Motion was uriariimously approved. ITEM NO. 6 - Consideration of Purchase and Installation of Security System for Water/Street Building. The security system will dial the Police Department; on an rion- emergency phone number. Some furniture and equipment need to Page 2008 be purchased. The $2,535 is an estimated crust for the security system. An open house will be scheduled at a later date. Ron Kovach a-oved to fund the security system installation in the WaterJStreet facility. Second by Mark Wright and approval ways unanimous. ITEM NO. 7 - Consideration of Reconstruction of Dick Price Road. Mayor Abbott stated that the reconstruction of Dick Price Road is an immediate need and will not be a five year budget need. It refers directly to the MURF and does not refer to the landfill. The proposal is being brought by Waste Management. There has been a committee on Dick Price Road, regarding permitting the proposed landfill. The MURF has the authority to put Lruck traffic on Dick Price Road. The permitting process for the landfill is taking more time. The decision was to go ahead and do a single reconstruction of Dick Price Road, knowing that it will probably be a couple of years before everything is in line for Dick Price Road, if it is the road the city chooses to do a major reconstruction. Mayor Abbott previously met with Norm Buliach acid received figures from the county that would give Dick Price Road a two to three life. The estimate was $50,000. The contract with Fort Worth makes the city responsible for the por-lion from Mansfield Highway to the railroad tracks. Kennedale has been paid by Fort worth to maintain that portion of Dick Price Road. Norm Buliach obligated Waste Management to reconstruct Dick Price Road from the railroad tracks to the southern city limits. The reclaimer would reclaim the surface, put stabiliser on the bane and put a two course chip seal on the -road. The basic reconstruction would give a two to three year life, which is in the window of the permit process for the landfill Should it go through. The committee will start soon to look at t-he toad should the permit be granted. Norm Buliach submitted a letter explaining what Waste Management would commit to doing with Dick Price Road. Mr. Jim Latimore, Project Manager of Waste Management stated that the letter has reduced to writing what the Mayor has reprerrented. Some of the issues in the letter that would be subject to final measurement, but what they basically tried Lo do is to separate the road issue into components. One is a long range plan, what happens if the landfill application is granted. Secondly, the present proposal is for the reconstruction of Dick Price Road. That could either be a short term solution if the application is approved for permit on the expansion on Oak Hill or it could become the first stage in a long term solution if the permit is not granted and there is not that additional traffic. They are working with the Page 2009 budget figure oP $50,000 but they are not tied to that figure. Latimore estimated their portion at 63 percent and wi11 pay that percentage if it; is above $50,000. Beyond the initial two year period, Waste Management would offer a payment of $20,000 annually to fund any repairs to Dick Price Road. Latimore encouraged the city to continue with the no thru truck policy, as to any traffic: other than Waste Management trucks. The purpose is to minimise arty wear and tear on the road. Mayor Abbott wished to strike out the last issue in the letter because the city has control of the road. If the permit is granted it would be another issue. Robert Mundy moved to reconstruct Dick Price Road as proposed, the funding be based on the 2? percent cost to the city, 63 percent from Waste Management, the city funding comes from the Street Department budget and in accepting the money from Wa~tte Management that the city go on record that we are not entering any contract with Waste Management, we are treating this as a grant, a gift from Waste Management to assist us in reconstructing Dick Price Road and the city is not entering any contractual obligations beyond this actual resurfacing of the road. Second by Pete Kirkpatrick. Motion failed unanimously due to the percentage of the vost being 90 percent instead of 100 percent. Mr . Latimore agreed Lo fund the recons true t- ion based oti the actual footage of the road. Robert Mundy moved to reconstruct Dick Price Road based on the footage between Mansfield Highway and the railroad tracks and from the railroad tracks to the city limits, the City of Kennedale paying for Mansfield Highway to the railroad tracks, Waste Management in a grant paying to the city the portion from the railroad tracks to -the city limits, in doing this that the city declares that ii, is not entering into a contract with Waste Management for any purposes other than just reconstruc:ttng Dick Price Road, rio obligations on either side. Second by Tom Boone and approval was unanimous. ITEM NO. 9 - Consideration of New Wastewater Contract with City of Fort Worth and Interim Letter of Agreement. Ted Rowe informed council that the agreement from Fort Wot•th was not ready and recommend tabling the item until the basic agreement is available. Tom Boone made a motion to table this item, second by Pete Kirkpatrick. Motion carried without opposition. C Page 2010 1 ITEM NO. 10 - Approval or Minutes of a Regular Meeting April 8, 1993 and Public Hearings dated April 20 and 22, 1993. Motion by Ron Kovach, second by Robert Mundy to approve the minutes as stated above. Motion was unanimous. ITEM NO. 8 - Consideration of Purchase or 800 Mho Radios and Fire, Ambulance, and Police and to Authorise Payment of System Access Fee to City of Fort Worth. Vicki Thompson submitted several payment options for financing the radio system along with the existing fire truck flrliiIlC;lrl~ information. Consolidated offers financing with a tax pledge, which would be paid from the debt portion of the tax rate or payment from operating funds. Consolidated also offers refinancing for the fire truck aL a lower rate. Motorola offers a basic lease/purchase with payment to be made from operating funds. It was the consensus of the council to purchase the radio system and it be funded from the debt service. Ron Kovach requested the following options: 1) refinance, after one year pay off the fire truck with a 10 year pay off on the radio; 2) refinance/pay off the fire truck with a 5 year pay off on the radio; 3) refinance/payoff the fire truck with a 7 year payoff on the radio system. Mayor Abbott requested David Geeslin to get figures from Fort Worth for the payment in July and Lhe pay out schedule for 10 years. TEM NO. 12 - General Discussion. Ted Rowe stated that the new con'trac't for T.U. Electric, which is a budget impact in that iL otters a 4 percent franchise tax instead of the present 3 percent. It will be erfecLive the 1st of June if it is approved before that date. Council scheduled a meeting for May 27th to consider an ordinance from T.U. Electric to increase the franchise fee to four percent (496), radio system and five year budget. Council discussed contracting with Tarrant County to collect taxes for the city and instructed staff to invite Don Sharp to talk 'Lo council. Mayor Abbott commented on the success of the clean up day April 24, 1993 held at the city park and a job well done by the staff. Page 2011 Mayor Abbott stated that the city will not be required to contribute an addition $8,000 nn the Averett Road bridge project and publicly thankir-g Martin Frost, his staff, and Ted Rowe. Ron Kovach thanked staff for being helpful t~ new comers to the city. Tom Boone thanked Linda Gress for the planning of the clean up day and Ted Rowe for all of his sawing on the trees. Mayor Abbott, is goring to the Fort Worth househvld hazard waste di:?posal clean up day to see how i t' s done, and may incorporate i t into Kennedale's clean up day. Ron Kovach has the proclamation for Pam Wakeland. Ken Pearce complained that the audience could not hear anything with the P.A. system the city has. Mayor Abbott informed Mr. Pearce that, someone was coming out to look at the system. Ken Pearce stated that the city is going Lo have Lo do something about all of the water running off of Harris Corporation property onto Dick Price Road. Mayor Abbott stated that a street inventory hs,s been done by Cheatham & Associates. The drainage and reconstruction will be Laken into consideration during the five year budget process. Mayor Abbott introduced Sandra Johnson, with Lone Star Gas. She is taking Rudy Flores place while he is working on a project in Dallas. Mayor Abbott called for a recess at 8:58 p.m. Council entered into executive session at 9:15 p.m. EXECUTIVE SESSION ITEM NO. 13 - Closed Session Lo Discuss Pending Litigation - Holder Trucking and Roger Souder (V.T.C.S. - Art. 6252-17, Sec. (2) (e)). ITEM NO. 14 - Closed Session Lo Discuss Pending Litigation - Mae Simpson (V.T.C.S. - ArL. 6252-17, Sec:. (2) (e)}. Page 2012 ITEM NO. 15 - Closed Session to Discuss Contearplated Litigation - Everei.t Head (V.T.C.S. -Art, 6252-17, Sec. (2? {e)). RECONVENE INTO OPEN SESSION Mayor Abbott reconvened into open session at 9:44 p.ar. ITEM NO. 16 - Ac~Lion on Executive Session, if Necessary. No action was taken on Lhis hear. Mayor Abbott adjourned the areeting at 9:45 p.ui. APPROVED: (o CIv jq 3 Mayor Hill Abbott ATTEST: City Secretary 1