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O514ORDINANCE NO. 514 AN ORDINANCE AMENDING CHAPTER 16 OF THE CODE OF ORDINANCES OF THE CITY OF KENNEDALE, TEXAS BY ADDING A NEW ARTICLE IX CREATING A YOUTH ADVISORY COUNCIL; PROVIDING FOR DUTIES, MEMBERSHIP QUALIFICATIONS, APPOINTMENTS, OFFICERS, MEETINGS, RULES, TERMS, ABSENCES, REMOVAL, VACNCIES, COMPENSATION, AND DISPENSATION OF REVENUES; PROVIDING THAT THIS ORDINANCE IS CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERALBILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Kennedale City Council wishes to provide opportunities for youth to be active, informed, and empowered in public service and in government; and WHEREAS, the Kennedale City Council believes that active youth will positively contribute to the Council's goal of enhancing our family - friendly community by identifying and addressing issues related to youth; and WHEREAS, in an effort to realize its commitment to youth, the City wishes to establish a Youth Advisory Council. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF KENNEDALE, TEXAS, AS FOLLOWS: SECTION 1. The Kennedale City Code is hereby amended by adding an Article IX, "YOUTH ADVISORY COUNCIL" to Chapter 16, "PARKS, RECREATION AND CULTURAL ACTIVITIES," which shall read as follows: ARTICLE IX: YOUTH ADVISORY COUNCIL See. 16 -109. Creation and purpose. (a) There is hereby created and established a Youth Advisory Council (YAC) to be composed of fifteen (15) regular members. Such council shall be officially designated as the Youth Advisory Council of the City of Kennedale, Texas. (b) The YAC shall study, investigate, plan, implement, and advise the city of matters related to youth. Specifically, the YAC is assigned with identifying areas for improvement related to youth, including developing programs and services that empower, support, and inform youth; that create a family - friendly community; and that enable and encourage youth to be productive members of the community. The YAC shall serve as an advisory body to the city on all matters that relate to youth. Sec. 16 -110. Duties and responsibilities. (a) The YAC shall have all the powers granted herein and shall perform all duties as provided herein. (b) The YAC shall adopt rules and regulations for the conduct of its meetings and for defining in detail the duties of its members, officers, and committees. (c) The YAC shall work with the city council and city staff to develop and implement policies that focus on youth. (d) The YAC shall advise the city council and city staff on important issues that relate to youth. (e) The YAC shall facilitate the planning and organization of community events and meetings related to youth. (f) The YAC shall build partnerships with individuals, groups, and organizations that impact both youth and families. (g) The YAC shall partner with individuals, groups, and organizations in the planning and implementation of services, supports, and opportunities that impact both youth and families. (h) The YAC shall carry out and implement other directives from the Mayor, city council, and city staff. Sec. 16 -111. Membership. (a) The YAC shall consist of fifteen (15) voting members, who broadly represent the diversity of thought and experience of Kennedale youth. The fifteen voting members shall be between the ages of 15 and 19. These members shall meet at least one of the following qualifications: (1) Reside within the corporate boundaries of the City of Kennedale; or (2) Reside within the boundaries of the Kennedale Independent School District; or (3) Attend a state- recognized school or homeschool within the corporate boundaries of the City of Kennedale. (b) The following may be ex- officio, non - voting members of the YAC: (1) One (1) resident affiliated with Kennedale youth, appointed by the city council to serve as facilitator to the YAC. (2) One (1) city staff member appointed by the city manager to serve as a non- voting, staff liaison to the YAC. No individual who has been convicted of a felony shall be qualified to serve as an ex- officio member of the YAC. By submitting an application for appointment to the YAC, applicants for ex- officio membership must consent to a background check for such purposes, to the extent provided by law. Sec. 16 -112. Application and appointment process. (a) Any interested individual who meets the qualifications set in Section 16 -111 may indicate interest in serving on the YAC by submitting the following information to the city staff liaison in City Hall: (1) Completed application. Applications will be available at City Hall and on the city website. Applications will also be distributed to the appropriate offices at all schools. (2) Applicants for initial appointment must submit two (2) letters of reference. This is not necessary for applicants who wish to be reappointed. (3) Applicants for initial appointment must submit a short essay describing the applicant's reasons for wanting to serve on the YAC. This is not necessary for applicants wishing to be reappointed. (b) All applications will be initially reviewed by the ex- officio members of the YAC. Selected applications will be given to city council for review. Appointments will be made by the city council. Sec. 16 -113. Terms of office. (a) All terms of office for all YAC members shall be one (1) year and will begin on June 1 and end May 31, with the option of applying for reappointment until the student has graduated from high school. Reappointments will be based on past participation in and commitment to YAC activities. (b) The terms of ex- officio representatives shall be as follows: (1) The resident acting as facilitator shall remain in that position until they resign or are otherwise removed by Council (2) The city staff member acting as liaison shall remain in that position for the duration of their employment with the city or until removed or replaced by council. Sec. 16 -114. Procedural rules and operation. (a) At the first meeting after being sworn into office, the YAC shall elect officers to serve one (1) year terms. All are eligible for reelection to office during any subsequent reappointment to the YAC. Officers shall consist of the following: (1) Chair: The person, elected by the members of the YAC, who is responsible for running meetings, developing agenda items, and helping all officers with their duties. (2) Vice Chair: The person, elected by the members of the YAC, who is responsible for running meetings when the Chair is not present and helping all officers with their duties. (3) Secretary: The person, elected by the members of the YAC, who is responsible for taking minutes and malting sure the YAC city staff liaison has the updated minutes. (4) Historian: The person, elected by the members of the YAC, who is responsible for keeping track of the history of the YAC, including event documentation, photography, and website content submittal. (b) The YAC shall adopt such rules and regulations governing procedures (bylaws), and will ensure that they are maintained. (c) The YAC shall meet once each month at a regularly established time and date. All meetings of the YAC shall be conducted consistent with the City of Kennedale Charter and the City of Kennedale Municipal Code. Committees of the YAC may meet at any time. (d) A quorum shall consist of a simple majority of members (e) All YAC meetings and records shall be public subject to applicable state law. Sec. 16 -115. Absences. Any member who is unable to attend a meeting shall notify the Chair or facilitator in advance of the meeting, stating the reason for his or her absence. YAC members are permitted three (3) unexcused absences from regular meetings. Excessive absences will cause a member's appointment to be reviewed by the YAC officers and ex- officio staff, with potential presentation to the City Council for action to remove. Sec. 16 -116. Removal. Members of the YAC, other than the ex- officio representatives, may be removed by the city council for inefficiency, excessive absence as defined in Section 16 -115, or other neglect of duty. Sec. 116 -117. Compensation. The members of the YAC shall regularly attend meetings of the YAC and shall receive ten dollars ($10.00) for each scheduled YAC meeting duly attended as compensation for performance of their duties. Sec. 16 -118. Vacancies. Vacancies occurring on the YAC, other than through the expiration of a term, shall be filled by appointment by the city council. The original applicant pool for that year's YAC should be the first source for such a replacement; otherwise new applicants may be recruited. Sec. 16 -119. Disposition of revenue. All revenues derived from fundraising or other means associated with the YAC, which are under the direct control of the city, shall be maintained by the city and deposited to the appropriate fund for utilization in support of YAC related activities to the extent of citywide needs as determined by the city council during the annual budgeting of funds for all city departments. SECTION 2. CUMULATIVE This Ordinance shall be cumulative of all other ordinances of the City of Kennedale, and shall not repeal any of the provisions of such ordinances except in those instances when provisions of such ordinances are in direct conflict with the provisions of this ordinance, in which event the conflicting provisions of such ordinances are hereby repealed. SECTION 3. SEVERABLE It is hereby declared to be the intention of the City Council that the phrases, clauses, sentences, paragraphs, and sections of the ordinance are severable, and if any of the remaining phrases, clauses, sentences, paragraphs, or section of this ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs, and sections of this ordinance, since the same would have been enacted by the City Council without the incorporation in this ordinance of any such unconstitutional phrase, clause, sentence, paragraph, or section. SECTION 4. EFFECTIVE DATE This ordinance shall be in frill force and effect from and after its passage and it is so ordained. PASSED, APPROVED, AND ADOPTED this the 10 day of January 2013. � AYOR,J ' OHN CLARK ATTEST: AMETHYST G. C , MO, CITY SECRETARY APPROVED AS TO FORM AND LEGALITY: F *N /V O •• 0'' O_ * Rr z �► ; < WAYNE K. OLSON, CITY ATTORNEY