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2013_10.10 CC PacketKENNEDALE You're Here, Your Home www.cityofkennedale.com KENNEDALE CITY COUNCIL AGENDA SPECIAL MEETING October 10, 2013 CITY HALL COUNCIL CHAMBERS, 405 MUNICIPAL DRIVE REGULAR SESSION - 5:30 PM I. CALL TO ORDER II. REGULAR SESSION III. ROLL CALL IV. INVOCATION V. UNITED STATES PLEDGE VI. TEXAS PLEDGE "Honor the Texas Flag; I Pledge Allegiance to Thee, Texas, One State under God; One and Indivisible." VII. VISITOR /CITIZENS FORUM At this time, any person with business before the Council not scheduled on the agenda may speak to the Council. No formal action can be taken on these items at this meeting. VIII. REPORTS /ANNOUNCEMENTS In addition to any specific matters listed below, the city council may receive a report about items of community interest, including but not limited to recognition of individual officials, citizens or departments, information regarding holiday schedules, upcoming or attended events, etc. A. Proclamation - Arbor Day 2013. IX. CONSENT ITEMS All matters listed under consent agenda have been previously discussed, require little or no deliberation, or are considered to be routine by the council. If discussion is desired, then an item will be removed from the consent agenda and considered separately. A. Consider Resolution 416, adopting an amended City of Kennedale Unclaimed Property Policy. X. REGULAR ITEMS 405 Municipal Drive, Kennedale, TX 76060 I Telephone: 817- 985 -2100 1 Fax: 817- 478 -7169 A. Consider making the following appointments to the Board of Adjustment/Building Board of Appeals: • Reappoint Brian Cassady to Place 1 • Reappoint Patrick Vader to Place 3 • Appoint Martin Young to Place 4 • Reappoint Jeff Madrid to Place 5 • Appoint Jeff Nevarez to Place 6 • Appoint Linda Elam to Place 7 • Appoint Lana Sather to Place 9 B. Consider making the following appointments to the Keep Kennedale Beautiful Commission • Appoint Pamela Breault to Place 1 • Reappoint Wilda Turner to Place 5 • Reppoint Vivkie Chandler to Place 7 • Reppoint Fred Winters to Place 9 C. Consider making the following appointments to the Kennedale Economic Development Corporation. • Appoint Mike Johnson to Place 1 • Appoint Ronald Whitley to Place 3 • Appoint Adrienne Kay to Place 5 • Reppoint Rebecca Mowell to Place 7 D. Consider making the following appointments to the Parks and Recreation Board. • Reappoint David Deaver to Place 1 • Reappoint Michael Chandler to Place 3 • Appoint LaCresha Sanders to Place 5 • Reppoint Jill Turner to Place 7 E. Consider making the following appointments to the Planning and Zoning Commission. • Appoint Mike Walker to Place 1 • Appoint Stephen Brim to Place 3 • Reappoint Katherine McFadden to Place 5 • Appoint Donald Rawe to Place 7 • Appoint Carolyn Williamson to Place 8 F. Consider making the following appointments to the Library Advisory Board. • Reappoint Shirley Jackson to Place 1 • Reappoint Elaine Brower to Place 3 • Reappoint Donald Rawe to Place 5 G. Consider approval of Ordinance 535, abolishing the Arts and Culture Board. XI. EXECUTIVE SESSION A. The City Council will meet in closed session pursuant to Section 551.071 of the Texas Government Page 2 of 3 Code for consultation with the City Attorney pertaining to any matter in which the duty of the City Attorney under the Texas Disciplinary Rules of Professional Conduct may conflict with the Open Meetings Act, including discussion of any item posted on the agenda. XII. RECONVENE INTO OPEN SESSION, AND TAKE ACTION NECESSARY PURSUANT TO EXECUTIVE SESSION, IF NEEDED XIII. ADJOURNMENT In compliance with the Americans with Disabilities Act, the City of Kennedale will provide for reasonable accommodations for persons attending City Council meetings. This building is wheelchair accessible, and parking spaces for disabled citizens are available. Requests for sign interpreter services must be made forty -eight (48) hours prior to the meetings. Please contact Amethyst Cirmo, City Secretary, at 817.985.2104 or (TDD) 1.800.735.2989 CERTIFICATION I certify that a copy of the October 10, 2013, agenda was posted on the City Hall bulletin board next to the main entrance of the City Hall building, 405 Municipal Drive, of the City of Kennedale, Texas, in a place convenient and readily accessible to the general public at all times and said agenda was posted at least 72 hours preceding the schedule time of said meeting, in accordance with Chapter 551 of the Texas Government Code. Amethyst G. Cirmo, City Secretary Page 3of3 KENNEDALE You're Here,Your Home www. cityofkenneda le.com Staff Report to the Honorable Mayor and City Council Date: October 10, 2013 Agenda Item No: REPORTS /ANNOUNCEMENTS - A. I. Subject: Proclamation - Arbor Day 2013. II. Originated by: City Council, City Council III. Summary: Arbor Day Proclamation Text: WHEREAS, in the state of Texas, February 1889 was the first Arbor Day celebration; and WHEREAS, in 1989 the legislature passed a resolution moving Texas Arbor Day to the last Friday in April to align with the traditionally observed national Arbor Day; and WHEREAS, trees play an important role in the ecosystem in which we live by reducing the erosion of our precious topsoil by wind and water, cleaning the air we breathe and the water we drink, producing oxygen, providing habitat for birds and wildlife, and reducing heating and cooling costs by moderating temperature; and WHEREAS, trees in our city increase property values, enhance the economic vitality of business areas and beautify our community; and WHEREAS, trees, wherever they are planted are a source of joy and urban and community forestry is an essential component of a healthy future for the City of Kennedale; and WHEREAS, the city of Kennedale is also planting trees within the medians of Little School Road and Sublet Road in support of the Arbor Day Foundation and Tree City USA programs; and WHEREAS, the Keep Kennedale Beautiful Commission is also planting trees within the Bird & Butterfly Demonstration Garden in support of the Arbor Day Foundation and Tree City USA programs. NOW, THEREFORE, I, JOHN CLARK, MAYOR OF THE CITY OF KENNEDALE, TARRANT COUNTY, TEXAS, do hereby proclaim October 19, 2013 as Arbor Day in Kennedale, Texas, and I call upon all residents to support efforts to protect our trees and to plant and care for trees to promote the well -being of this and future generations. IV. Fiscal Impact Summary: V. Legal Impact: VI. Recommendation: None VII. Alternative Actions: VIII. Attachments: Page 2 of 2 KENNEDALE You're Here,Your Home www. cityofkenneda le.com Staff Report to the Honorable Mayor and City Council Date: October 10, 2013 Agenda Item No: CONSENT ITEMS - A. I. Subject: Consider Resolution 416, adopting an amended City of Kennedale Unclaimed Property Policy. II. Originated by: Sakura Moten - Dedrick, Director of Finance & IT III. Summary: All financial institutions, businesses, government entities, and organizations that are holding abandoned property belonging to Texas residents should file a report with the Texas Comptroller's office. Title 6 of the Texas Property Code governs the State of Texas Unclaimed Property Program. Chapters 72 through 75 apply to the reporting, delivery and claims process for abandoned property. Chapter 76 applies specifically to unclaimed property held and reported by Texas counties, municipalities, independent school districts and junior colleges. The aim of the Unclaimed Property Policy is to guide the City of Kennedale in the required annual review of its records and reporting of all tangible and intangible property presumed abandoned that is held or is owed in the ordinary course of Kennedale's business and remained unclaimed by the owner for more than a specified period of time after it became payable or distributable. It is our intent to bring forth this policy to Council for review at least annually. In order to demonstrate that review, it will be custom practice for the governing board of a municipality to adopt a resolution to make the review an official public record. There are several recommended changes at this time, mainly due to an updated schedule of submission due dates recently changed by the state. IV. Fiscal Impact Summary: V. Legal Impact: VI. Recommendation: Approve VII. Alternative Actions: VIII. Attachments: 1. Resolution To Amend Unclaimed Property Policy Resolution To Amend Unclaimed Property Policy.doc 12. (Unclaimed Property Policy 120131110 Unclaimed Property Policy.docx Page 2 of 2 RESOLUTION NO. A RESOLUTION ADOPTING AN AMENDED CITY OF KENNEDALE UNCLAIMED PROPERTY POLICY WHEREAS, on November 17, 2011, City Council adopted the document entitled, "Unclaimed Property Policy," a framework to guide the City of Kennedale in the required annual review of its records and reporting of all tangible and intangible property presumed abandoned that is held or is owed in the ordinary course of Kennedale's business and remained unclaimed by the owner for more than a specified period of time after it became payable or distributable; and WHEREAS, the City of Kennedale recognizes its responsibility to make a good faith effort to determine the whereabouts of the owner of property, and also recognizes that there are limits to what can be done to locate the rightful owner of property; and WHEREAS, the City Council has reviewed the City's Unclaimed Property Policy. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF KENNEDALE, TEXAS: The City Council of the City of Kennedale, Texas hereby approves the amended Unclaimed Property Policy dated October 1, 2013, attached hereto as "Exhibit A." PASSED, ADOPTED AND APPROVED by the City Council of the City of Kennedale, Texas, this the 1st day of October, 2013. APPROVED: Mayor, John Clark ATTEST: City Secretary, Amethyst Cirmo OFFICIAL SEAL fr CITY OF KENNEDALE 14: KENNEDALE Finance Department UNCLAIMED PROPERTY POLICY ORIGINALLY ADOPTED BY CITY COUNCIL: NOVEMBER 17, 2011 PREFACE The aim of the Unclaimed Property Policy is to guide the City of Kennedale in the required annual review of its records and reporting of all tangible and intangible property presumed abandoned that is held or is owed in the ordinary course of Kennedale's business and remained unclaimed by the owner for more than a specified period of time after it became payable or distributable. It is our intent to bring forth this policy to Council for review at least annually. In order to demonstrate that review, it will be custom practice for the governing board of a municipality to adopt a resolution to make the review an official public record. SUBSEQUENT REVIEW & ADOPTION OCTOBER 3, 2012 OCTOBER 1, 2013 2 I. BACKGROUND All financial institutions, businesses, government entities, and organizations that are holding abandoned property belonging to Texas residents should file a report with the Texas Comptroller's office. Title 6 of the Texas Property Code governs the State of Texas Unclaimed Property Program. Chapters 72 through 75 apply to the reporting, delivery and claims process for abandoned property. Chapter 76 applies specifically to unclaimed property held and reported by Texas counties, municipalities, independent school districts and junior colleges. Unclaimed property can be any financial asset that appears to have been abandoned by the owner, such as the following: • Uncashed dividends, payroll, cashier's checks; • Stocks, bonds, mutual fund accounts; • Utility deposits and other refunds; • Bank accounts and safe deposit box contents; • Insurance proceeds; • Mineral interest or royalty payments; and /or • Court deposits, trust funds, escrow accounts. The abandonment period is the number of years that an entity holds the property before sending it to the state Comptroller's office. The property type determines the length of the abandonment period. The City of Kennedale recognizes its responsibility to make a good faith effort to determine the whereabouts of the owner of property, and also recognizes that there are limits to what can be done to locate the rightful owner of property. II. POLICY On an annual basis, the City of Kennedale is required to review its records and determine whether it is holding any funds, securities or other property that has been unclaimed for the required dormancy period, and to report and remit these unclaimed funds to the State of Texas. III. LEGAL REQUIREMENTS A. Property is classified as unclaimed if it has reached the required abandonment period as of March 1st each year. The City must hold property until the appropriate abandonment period has run, and if property is determined to be unclaimed after this date, it must be included in the next annual remittance to the State. 1) The abandonment period is determined by the property type. For more specific detail, refer directly to the Texas Comptroller of Public Accounts: Unclaimed 3 Property Reporting Instructions. Instructions are subject to change due to new or revised requirements, so annual review of this manual is required. B. Prior to remitting property to the Comptroller's Office as described below, the City must mail a written notice to the owner on property valued at more than $250.00 no later than May 1St of the year in which the property is classified as unclaimed per Section 74.1011 of the Texas Property Code. This notice requirement does not apply if a letter has already been mailed to the missing owner earlier in the abandonment period. For sample letter, refer directly to the Texas Comptroller of Public Accounts: Unclaimed Property Reporting Instructions. Instructions are subject to change due to new or revised requirements, so annual review of this manual is required. C. Property that is valued at more than $100.00 will be delivered, along with the required report form(s), to the State Comptroller's Office by July 1St following the date the property is classified as unclaimed. Should the City not have unclaimed property individually valued at more than $100, there is no report required. 1) Property that is due July 1st may be remitted any time after the annual cut -off date of March 1st and before July 1st D. Per Title 6, Chapter 76 of the Texas Property Code, property that is valued at less than $100.00 will be retained by the City. 1) The City shall publish a notice in its official newspaper (general circulation in the jurisdiction of the holder) on or before July 1St in the calendar year immediately following the year in which the property report is filed. For example: Notices for property classified as unclaimed on March 1, 2013 must be published by July 1, 2014. 2) At a minimum, the owner's name and last known address must be listed. 3) If at all possible, the City will also include this notice on its official website. 4) While the City is required to publish a notice, it may elect to advertise only those properties with a value greater than a specified amount of its choosing (i.e,. greater than $50.00 but less than $100.00). For the City's purposes, the Finance Department will include all property valued at less than $100.00. IV. CLAIMS PROCESS A. There is no statute of limitation on filing a claim. B. Claimants must fill out a claim form and present proof of ownership. 4 C. Within 90 days from the date of receiving the returned claim form, the Finance Department will determine in good faith if the claim is valid. If the claim is valid, the City will pay the full amount of the claim. D. If the claim is determined to be invalid, it will be rejected. The claimant may appeal this decision in accordance with Section 76.504 of the Texas Property Code. V. ACCOUNTING A. For property, which is valued at less than $100.00 and retained by the City, the Finance Department will transfer funds from the City's operating funds to the Unclaimed Property Fund on or before March 1St for property classified as unclaimed. 1) Finance Department must void account payable entries code to a liability account in Unclaimed Property Fund versus hitting an expense line item. B. The Finance Department will transfer all funds retained by the City on an annual basis. This transfer will be conducted from the Unclaimed Property Fund to the General Fund. The General Fund will then become responsible for paying a valid claim should a valid claim be submitted. 1) This action will clear out the liability account in the Unclaimed Property Fund and provide revenue to the General Fund. C. All publication and postage expenditures will be charged to Finance Department within the General Fund. These items are budgeted annually. D. For the purpose of simplicity, the Unclaimed Property Fund is not allocated earned interest. The City is not obligated to pay interest to a claimant. Only the original amount of the unclaimed property will be paid to the claimant. VI. ANNUAL REVIEW The Director of Finance shall, at a minimum, submit proposed amendments of this policy to the City Council annually. 5 KENNEDALE You're Here,Your Home www. cityofkenneda le.com Staff Report to the Honorable Mayor and City Council Date: October 10, 2013 Agenda Item No: REGULAR ITEMS - A. I. Subject: Consider making the following appointments to the Board of Adjustment/Building Board of Appeals: • Reappoint Brian Cassady to Place 1 • Reappoint Patrick Vader to Place 3 • Appoint Martin Young to Place 4 • Reappoint Jeff Madrid to Place 5 • Appoint Jeff Nevarez to Place 6 • Appoint Linda Elam to Place 7 • Appoint Lana Sather to Place 9 II. Originated by: City Council, City Council III. Summary: The above individuals have applied /reapplied, interviewed with City Council, and have been recommended for appointment to this board. IV. Fiscal Impact Summary: V. Legal Impact: VI. Recommendation: Approve VII. Alternative Actions: VIII. Attachments: KENNEDALE You're Here,Your Home www. cityofkenneda le.com Staff Report to the Honorable Mayor and City Council Date: October 10, 2013 Agenda Item No: REGULAR ITEMS - B. I. Subject: Consider making the following appointments to the Keep Kennedale Beautiful Commission • Appoint Pamela Breault to Place 1 • Reappoint Wilda Turner to Place 5 • Reppoint Vivkie Chandler to Place 7 • Reppoint Fred Winters to Place 9 II. Originated by: City Council, City Council III. Summary: The above individuals have applied /reapplied, interviewed with City Council, and have been recommended for appointment to this board. IV. Fiscal Impact Summary: V. Legal Impact: VI. Recommendation: Approve VII. Alternative Actions: VIII. Attachments: KENNEDALE You're Here,Your Home www. cityofkenneda le.com Staff Report to the Honorable Mayor and City Council Date: October 10, 2013 Agenda Item No: REGULAR ITEMS - C. I. Subject: Consider making the following appointments to the Kennedale Economic Development Corporation. • Appoint Mike Johnson to Place 1 • Appoint Ronald Whitley to Place 3 • Appoint Adrienne Kay to Place 5 • Reppoint Rebecca Mowell to Place 7 II. Originated by: City Council, City Council III. Summary: The above individuals have applied /reapplied, interviewed with City Council, and have been recommended for appointment to this board. IV. Fiscal Impact Summary: V. Legal Impact: VI. Recommendation: Approve VII. Alternative Actions: VIII. Attachments: KENNEDALE You're Here,Your Home www. cityofkenneda le.com Staff Report to the Honorable Mayor and City Council Date: October 10, 2013 Agenda Item No: REGULAR ITEMS - D. I. Subject: Consider making the following appointments to the Parks and Recreation Board. • Reappoint David Deaver to Place 1 • Reappoint Michael Chandler to Place 3 • Appoint LaCresha Sanders to Place 5 • Reppoint Jill Turner to Place 7 II. Originated by: City Council, City Council III. Summary: The above individuals have applied /reapplied, interviewed with City Council, and have been recommended for appointment to this board. IV. Fiscal Impact Summary: V. Legal Impact: VI. Recommendation: Approve VII. Alternative Actions: VIII. Attachments: KENNEDALE You're Here,Your Home www. cityofkenneda le.com Staff Report to the Honorable Mayor and City Council Date: October 10, 2013 Agenda Item No: REGULAR ITEMS - E. I. Subject: Consider making the following appointments to the Planning and Zoning Commission. • Appoint Mike Walker to Place 1 • Appoint Stephen Brim to Place 3 • Reappoint Katherine McFadden to Place 5 • Appoint Donald Rawe to Place 7 • Appoint Carolyn Williamson to Place 8 II. Originated by: City Council, City Council III. Summary: The above individuals have applied /reapplied, interviewed with City Council, and have been recommended for appointment to this board. IV. Fiscal Impact Summary: V. Legal Impact: VI. Recommendation: Approve VII. Alternative Actions: VIII. Attachments: 1 A KENNEDALE You're Here,Your Home www.cityofkennedale.com Staff Report to the Honorable Mayor and City Council Date: October 10, 2013 Agenda Item No: REGULAR ITEMS - F. I. Subject: Consider making the following appointments to the Library Advisory Board. • Reappoint Shirley Jackson to Place 1 • Reappoint Elaine Brower to Place 3 • Reappoint Donald Rawe to Place 5 II. Originated by: City Council, City Council III. Summary: The above individuals have applied /reapplied, interviewed with City Council, and have been recommended for appointment to this board. IV. Fiscal Impact Summary: V. Legal Impact: VI. Recommendation: Approve VII. Alternative Actions: VIII. Attachments: KENNEDALE You're Here,Your Home www. cityofkenneda le.com Staff Report to the Honorable Mayor and City Council Date: October 10, 2013 Agenda Item No: REGULAR ITEMS - G. I. Subject: Consider approval of Ordinance 535, abolishing the Arts and Culture Board. II. Originated by: City Council, City Council III. Summary: Please see the ordinance attached, abolishing the Arts and Culture Board as previously discussed. IV. Fiscal Impact Summary: V. Legal Impact: VI. Recommendation: Approve VII. Alternative Actions: VIII. Attachments: 1. 10535 10535 - Abolishing the Arts and culture Advisory Board.docx ORDINANCE NO. 535 AN ORDINANCE AMENDING CHAPTER 16, ARTICLE VIII, ARTS AND CULTURE ADVISORY BOARD, OF THE CODE OF ORDINANCES OF THE CITY OF KENNEDALE, TEXAS, AS AMENDED, BY ABOLISHING THE ARTS AND CULTURE ADVISORY BOARD AND REPEALING ARTICLE VIII IN ITS ENTIRETY; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Kennedale is a home rule city acting under its charter adopted by the electorate pursuant to Article X1, Section 5 of the Texas Constitution and Chapter 9 of the Local Government Code; and WHEREAS, the City Council previously adopted an ordinance providing for the creation and appointment of the Arts and Culture Advisory Board; and WHEREAS, the City Council now desires to abolish the Arts and Culture Advisory Board. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF KENNEDALE, TEXAS: SECTION 1. The Arts and Culture Advisory Board is hereby abolished. SECTION 2. This Ordinance shall be cumulative of all other ordinances of the City of Kennedale, and shall not repeal any of the provisions of such ordinance except in those instances when provisions of such ordinances are in direct conflict with the provisions of this ordinance, in which event the conflicting provisions of such ordinances are hereby repealed. Page 1 SECTION 3. It is hereby declared to be the intention of the City Council that the phrases, clauses, sentences, paragraph or section of this ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this ordinance, since the same would have been enacted by the City Council without the incorporation in this ordinance of any such unconstitutional phrase, clause, sentence, paragraph or section. SECTION 4. This ordinance shall be in full force and effect from and after its passage and it is so ordained. PASSED AND APPROVED on this 1061 day of October, 2013. Mayor, John Clark Attest: Amethyst G. Cirmo, City Secretary Effective Date: Approved As To Form And Legality: Wayne Olson, City Attorney Page 2 KENNEDALE You're Here,Your Home www. cityofkenneda le.com Staff Report to the Honorable Mayor and City Council Date: October 10, 2013 Agenda Item No: EXECUTIVE SESSION - A. I. Subject: The City Council will meet in closed session pursuant to Section 551.071 of the Texas Government Code for consultation with the City Attorney pertaining to any matter in which the duty of the City Attorney under the Texas Disciplinary Rules of Professional Conduct may conflict with the Open Meetings Act, including discussion of any item posted on the agenda. II. Originated by: Amethyst G. Cirmo, City Secretary and Communications Coordinator III. Summary: The City Council will meet in Executive Session at this time. IV. Fiscal Impact Summary: V. Legal Impact: VI. Recommendation: None VII. Alternative Actions: VIII. Attachments: x You're Here,Your Home The following pages contain documents that were submitted or presented during the meeting. This form must be submitted to the Secretary BEFORE the meeting begins VISITOR /CITIZEN'S FORUM - Request to Speak Today's Date: ❑city Council ❑Planning & Zoning Comm. ❑Building Board of Appeals DBoard of Adjustment ❑Library Advisory Board ❑Parks & Recreation Board ❑Arts & Culture Board ❑Keep Kennedale Beautiful NAME: /1416,4ee( ADDRESS: PHONE: EMAIL: C�/'tC- LFb�er/6, _ �r % (� y et if C'C's g/7 7/- q/(( ARE YOU A KENNEDALE RESIDENT? ❑ NO PrES I AM REPRESENTING: El MYSELF LHE FOLLOWING PERSONS/FIRMS/CORPORATIONS/GROUPS: fr�I r6 • IS THE SUBJECT YOU WISH TO PRESENT RELATED TO AN ITEM ON THE CURRENT AGENDA? Car • Yes, Agenda Item # • HAVE YOU DISCUSSED THIS SUBJECT WITH ANY COUNCIL /BOARD MEMBERS OR CITY STAFF? • No l 2 es, (please list names) PLEASE DESCRIBE THE SUBJECT THAT YOU WISH TO PRESENT: I' `4i -/t eii' 06-f /Vii SIGNATURE: (24-4, -A1( KENNEDALE This form must be submitted to the Secretary BEFORE the meeting begins VISITOR /CITIZEN'S FORUM - Request to Speak Today' ❑City Council ❑Planning & Zoning Comm. ❑Building Board of Appeals CI Board of Adjustment ❑Ubrary Advisory Board ❑Parks & Recreation Board ❑Arts & Culture Board ❑Keep Kennedale Beautiful NAME: ADDRESS: EMAIL: s '41 PHONE: (1 X r ARE YOU A KENNEDALE RESIDENT? LINO II IYES- I AM REPRESENTING:F ❑THE FOLLOWING PERSONS /FIRMS /CORPORATIONS /GROUPS: • IS THE SUBJECT • No • HAVE YOU • No PLEASE D S YOU WISH TO PRESENT RELATED TO AN ITEM ON THE CURRENT AGENDA? • Yes, Agenda Item # DISCUSSED THIS SUBJECT WITH ANY COUNCIL /BOARD MEMBERS OR CITY STAFF? ■ Yes, (please list names) IBE THE SUB CT THAT YOU WISH TO PRESENT: SIGNATURE: i tLI KENNEDALE "TRUST BUT VERIFY" Ronald Reagan City of Kennedale Texas Recommendations for monitoring the financial status 2013/2014 Due to the shortfall of revenue there is a need to closer monitor the income /expenses lines of the budget. The following recommendations should be considered by the Kennedale Mayor, City Council and City Manager. 1. The Finance Director should compile a weekly performance report for the City Manager and the Mayor. This report should show both positive and negative variances to plan, by category, in narrative and in graph formats. 2. In case of a short fall which indicated the income or expense plan is not working as expected, the City Manager should prepare five modified strategies to correct the negative trends by category each 30 days of the operating year. These should be reviewed by the Mayor and City Council for input, modification and approval before implementation. 3. All budgets, reports, goals, strategies and modifications should be presented to the citizens in workshops before scheduled council meeting. 4. Under transparency requirements all items listed in section three should be place on the city web site for citizen review. City of Kennedale Texas Recommendations for 2013/2014 city budget Due to financial short fall of revenue the follow recommendations should be considered by the Kennedale Mayor, City Council and City Manager. 1. Put in reporting system that compiles a weekly performance report for the Mayor and City Council. This report should show both positive and negative variances to plan, by category, in narrative and in graph formats. 2. Recalculate all expense lines by use of zero base line as a starting point and cost justify each expense on 2013/2014 budget built from that base line rather than using trend budget factors with increases. 3. All lines that are discretionary in nature should be removed from the budget. 4. Put immediate freeze on hiring, land purchases by city, road construction projects that are non essential to maintaining basic city operations. 5. Balance staffing across all departments based on need for maintenance of city infrastructure and service level. 6. Put all city employees on pay for performance to reduce turnover. (funds to come from staffing to a 6000 population city rather than a 12000 population) 7. Reduce fire and police staffing to pre 9 -11 levels. Negotiate with Tarrant County to perform all felony investigations, fire investigations and swat support as needed. Contract out jail and dispatching activities for public safety departments. 8. Contact bond companies on the three current bonds to renegotiate pay out time frames. 9. Recalculate water rates to fund short fall in city water department fund. ($350000). Calculate impact of new water rate in combination with new electronic meters and the shrink of water lose due to worn out metering. 10. Calculate the cost of repair /replacement of city water system. Use consultant engineers to determine cost to bring our system to standards and reduce massive leaking of water. Use savings from the reduced leaking to partially fund implementation of a scheduled maintenance program and alleviating our crises management style. ( Estimate of repair and refurbishing is $12000000) 11. Replenish city surplus on a scheduled formulae. 12. Seek financing source as our surplus levels and current indebtedness will not allow a $12000000 bond. 13. Only take a tax increase as a last resort. Two point four percent is not adequate to turn current expense impact. 14. Adopt a strong mayor concept in Kennedale by amending the city charter. (As the elected head of our city government the mayor needs not only to influence and lead but to vote on each item before the council.) 15. Improve communications to our citizens so they are not surprised by increased taxes, water fees or reduction of service levels in our city. Make them a part of the decision making process. 16. It should be noted that it will take ninety to one hundred eighty days to begin showing marked improvement in our city finances. If trend lines in ninety days do not improve, additional strategies should be put in place to reduce expenses and an additional two point four tax increase should be considered.