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03.10.2011 CC Minutes 4. KENNEDALE You're Here,Your Horne 405 Municipal Drive,Kennedale,Texas 76060 wwmcityofken nedale.eorn MINUTES KENNEDALE CITY COUNCIL REGULAR MEETING—MARCH 10,2011 COUNCIL CHAMBERS I. WORK SESSION—5:30 PM Mayor Bryan Lankhorst called the work session to order at 5:3$pm. Bob Hart addressed the council on the subject of city governance. A council work session on the subject will be held on June 18t". A. Discuss and review any item on the agenda, if needed. I. Discuss independent auditor's report for year ended Septeinber 30`x`, 2010. Auditor Greg Sch opshire from Pattillo,Brown, and Hill LLP Certified Public Accountants presented the annual audit report, Discussion was held on 2010-2011 city assets, debts,statement of activities,balance sheet,proprietary funds,water and wastewater funds,enterprise fiords, and cash flow. It was noted that most of the difference in fund balance as compared to last year can be attributed to capital projects. Loss to the general fund was less than expected. Overall the city stayed well within budgeted amounts. Councilmernber Clark and Mayor Lankhorst posed questions regarding the Texas Municipal Retirement System,which were answered and discussed by the city manager and the finance director. It was noted that overall, the city is doing well. 2. Item B on the consent agenda (budget amendments)was brought forward for discussion. Sakura Moten-Dedrick presented information and answered questions pertaining to the mid-year budget amendment process. Item discussed included building maintenance,TML offset,EDC funding, operating finds, and ongoing capital project fund status. 3. Discuss Police Department crime reporting Police Chief Tommy Williams demonstrated www.crimereports.corn, the new web- based crime reporting sofhvare that allows citizens to explore regional crime data through a spatial web application. 4. Discuss draft ends and sub-ends City Manager Bob Hart addressed the council regarding city goal and priority setting, citing that extensive discussions on city governance will begin on June 18"'. S. Discuss item G on the consent agenda. Bob Hart noted a change of wording from gas service to electric service and to indicate that the amount be written in as$1000,00. 6. Discuss removal of item J on the regular agenda. This process has already been completed and a contract is no longer necessary. City Manager Bob Hart discussed retrieving the steel for the 9111 memorial. A small ceremony will be held on Monday morning,March 14th at loam. II. CALL TO ORDER III. ROLL CALL PRESENT ABSENT MAYOR,BRYAN LANKHORST x MAYOR PRO TEM x JOHN CLARK COUNCILMEMBER BRIAN JOHNSON x COUNCILMEMBER JERRY MILLER x COUNCILMEMBER KELLY TURNER x COUNCILMEMBER LIZ CARRINGTON Ix CITY STAFF PRESENT: PRESENT ABSENT CITY MANAGER BOB HART x CITY SECRETARY AMETHYST CIRMO x CITY ATTORNEY WAYNE K.OLSON x JAMES COWEY BUILDING OFFICIAL x POLICE CHIEF TOMMY WILLIAMS x FIRE CHIEF MIKE MCMURRAY x DIR.OF FINANCE SAKURA MOTEN-DEDRICK x DIR.PUBLIC WORKS LARRY LEDBETTER x PLANNER RACHEL ROBERTS x HUMAN RESOURCE DIR KELLY COOPER x *NOTE. Pursuant to Section 551.071, Texas Government Code,the City Council reserves the right to arliourn into Executive Session at any thne durink the work session or the rejeular session to discuss hosted executive session itents or to seek lekal advice front the ON Attorney on an y item hosted on the a-eendrr. Page 2 of 7 REGULAR SESSION-7:00 PM Mayor Lankhorst called the regular meeting to order at 7:12pm. IV. INVOCATION The meeting invocation was lead by a student from Fellowship Academy. V. UNITED STATES PLEDGE OF ALLEGIANCE The pledge was lead by a student from Fellowship Academy. VI. TEXAS PLEDGE OF ALLEGIANCE "Honor the Texas Flag; I Pledge Allegiance to Thee, Texas, One State under God; One and Indivisible." VII. VISITOR/CITIZENS FORUM At this time, any person with business before the Council not scheduled on the agenda may speak to the Council.No formal action can be taken on these items at this meeting. Three citizens requested to speak: 1. Pat Doescher, President of the Kennedale Chamber of Commerce discussed the Texas Independence Day parade. She expressed gratitude to all city employees, school participants, the Veterans Board, sponsor Chesapeake Energy, and community members who helped make the parade and surrounding events a great success. There will be an after event meeting on Saturday, March 12th, 2011. 2, Greg Hudson, Executive Director of the Kennedale Chamber of Commerce Greg also expressed his thanks for the amount of interagency cooperation for the parade event, Mr. Hudson announced two upcoming events: a. March 16111 event to be held at Life Fellowship Church, speakers will address health care legislation issues and concerns and the event will be catered by Angela's Mexican Restaurant. b. April 12th business after hours at mike's burger box 3. Felipe Gutierrez from the Arts and Culture Board and Art in the Park Committee thanked the councilmembers and the city for their continued support of the arts. The art in the hallway project was a great success and was attended by 209 community members. Art in the Park is gearing up and will be held on April 8, 9, and 10. Vendors and sponsor applications are still being accepted, and the 5k will be held on Saturday morning. The Youth Advisory Council will be organizing the children's area this year. VIII. REPORTS/ANNOUNCEMENTS In addition to any specific matters listed below, the city council may receive a report about items of community interest, including but not limited to recognition of individual officials, citizens or departments, information regarding holiday schedules, upcoming or attended events, etc. A. Mayor B. City Council Page 3 of 7 1. Cormcihnember Clark thanked Pat Doescher for her commitment and dedication to the parade event. 2. CounciImember Johnson thanked to Felipe Gutierrez for his work on the Hallway Art Project. 3. Councilmember Turner mentioned hearing thank-your from several citizens in regard to the parade event. 4. Mayor Lankhorst echoed the sentiments of the other councilmembers, and expressed also general thanks concerning the parade, City Open House, and Hallway Ail Project. He again stated that the World Trade Center steel is on its way to Kennedale, and Monday morning at loam there will be a small ceremony. C. City Manager Bob Hart announced the Mach 215 comprehensive land use plan meeting to be held at 6:30pm at the Kennedale Community Center. He encouraged citizens to attend this event as the city is looking for community input. IX. CONSENT AGENDA All matters listed under consent agenda have been previously discussed, require little or no deliberation, or are considered to be routine by the council. If discussion is desired, then an item will be removed from the consent agenda and considered separately. A. Consider approval of meeting minutes: Regular meeting dated February 10'", 201 t B. Consider approval of Ordinance 474, amending the Fiscal Year 2009-2010 budget C. Consider approval of Police Department agreement with the city of Arlington regarding mutual aid during special events D. Consider approval of Resolution 353, authorizing the Police Department to submit for a Justice Assistance Grant to fund updates to outdated video recording technology E. Consider approving extension of interlocal agreement with the Fort Worth Transportation Authority regarding administrative funding for the senior transportation program F. Consider approval of Change Order No. 4 for Bowman Springs Road G. Consider approval of Resolution 355 to support the legislative activities of the alliance of ONCOR Cities during the 82nd session of the Texas legislature as they affect electric utility ratemaking A motion to accept the consent agenda as presented was made by Brian Johnson, second by Liz Carrington. Motion passed 5-0. Page 4 of 7 X. REGULAR ITEMS H. Discuss and consider approval of independent auditor's report for year ended September 30th,2010 Greg Schropshire and Finance Director Sakura Moten-Dedrick presented the comprehensive annual financial report. A motion to approve the independent auditor's report for year ended September 30`€', 2010 was made by Brian Johnson, Second by Liz Carrington. Motion passed 5-0. I. Discuss and consider Resolution 354, expressing official intent to reimburse costs of city projects from tax-exempt obligations to be issues by the city of Kennedale and other matters related thereto Bob Hart presented background information on the reimbursement resolution, explaining that the resolution deals with expenses that are incurred prior to actual obligation of debt. This resolution will assist the city with necessary purchases such as a fire truck, ambulance, and large capital projects. Councilmember Clark asked if these initial expenses would be paid out of the general fund,which was answered by Bob Hart in the affirmative. A motion to approve and accept Resolution 354 was made by John Clark, second by Kelly Turner. Motion passed 5-0. J. Consider authorizing the City Manager to execute a contract with FTW and Melton Trucking for retrieval and transport of World Trade Center steel beam from the New York City Port Authority This action item was removed from the regular agenda during the work session. No action was necessary. K. Consider approval to award the 36`€' year CDBG contract to Texas Re-Excavation Construction Company for sewer rehabilitation projects on New Hope Road Larry Ledbetter presented project background information to the council, stating that the project went out to bid by the county, and that Texas Re-Excavation company came in with the Iowest bid and great references. A motion to approve awarding the 36€h year CDBG project on New Hope Road to Texas Re-Excavation company in the amount of$125,235.00 with the $42,362.00 difference in costs to be covered by City funds was made by Kelly Turner, second by Jerry Miller. Motion passed 5-0. L. Consider Resolution 356 supporting proposed legislation to provide for the transition of municipal sales tax from one use to another and authorizing council members and staff to actively support its passage Bob Hart presented background information on this item. The pending legislation allows for the swapping out of percentages of dedicated taxation from one item to another. It does not raise the tax cap. If passed, cities will be allowed the option of phasing in taxation that will allow for transportation or other necessary funding, by bringing it for a citizen vote. Page 5 of 7 A motion to approve support of Resolution 356 to provide for the transition of municipal sales tax from one use to another and authorizing council members and staff to actively support its passage was made by Brian Johnson, second by Kelly turner. Motion passed 5-0. M. Consider award of bid for 10 acres site out of lots 19, 20, 21A & 21B, block 1, Woodlea Acres Addition to the Fellowship Academy The land out for bid is surplus right of way that was purchased during the process of acquiring right of way for the Bowman Springs project. 3.29 acres have been held back in hopes of a boys and girls club, or future fellowship expansion will occur. Monica Collier from the Fellowship Academy presented preliminary architectural renderings of the proposed building. A kickoff fundraiser will be held on April 16th at 6:OOpm. Motion to approve awarding the bid for 10 acres site out of lots 19, 20, 21A & 21B, block 1, Woodlea Acres Addition to the Fellowship Academy was made by Kelly tuner, second by Liz Carrington. Motion passed 5-0. Mayor Lankhorst announced that Council would close the regular session and enter executive session at 8:09pm. XI. EXECUTIVE SESSION A. The City Council will meet in closed session pursuant to Section 551.074 to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal in regards to personnel matters for the following: 1. Personnel—Annual evaluation of the City Manager B. The City Council will meet in closed session pursuant to Section 551.072 of the Texas Government Code to deliberate the purchase, exchange, lease, or value of real property for the following: I. 5414, 5421,5420,and 5424 High Ridge Road 2. 6708 and 6704 Lindale Road 3. 6713 and 6701 Oak Crest Drive 4. 900 Sublett Road 5. 400, 824, 623, 913, and 917 Little School Road 6. 838 Woodland Court 7. 209 New Hope Road C. The City Council will meet in closed session pursuant to Section 551.087 of the Texas Government Code to deliberate the offer of a financial or other incentive to a business prospect with which the city is conducting economic development negotiations. 1. 1000 E. Kennedale Parkway Page 6 of 7 XII. RECONVENE INTO OPEN SESSION, AND TAKE ACTION NECESSARY PURSUANT TO EXECUTIVE SESSION,IF NEEDED. N. Consider approval of Resolution 357, AUTHORIZING LEGAL COUNSEL TO PROCEED WITH CONDEMNATION OF LOTS 2 AND 3, BLOCK 1, LAZY "M" ESTATES REVISED, AN ADDITION TO THE CITY OF KENNEDALE, TARRANT COUNTY, TEXAS, BY PLAT RECORDED IN CABINET A, SLIDE 11668, PLAT RECORDS, TARRANT COUNTY,TEXAS A motion to authorize approval of Resolution 357, AUTHORIZING LEGAL COUNSEL TO PROCEED WITH CONDEMNATION OF LOTS 2 AND 3, BLOCK 1, LAZY "M" ESTATES REVISED, AN ADDITION TO THE CITY OF KENNEDALE, TARRANT COUNTY, TEXAS, BY PLAT RECORDED IN CABINET A, SLIDE 11668, PLAT RECORDS, TARRANT COUNTY, TEXAS was made by John Clark, second by Liz Carrington. Motion passed 5-0. Other action taken pursuant to discussion in executive session: A motion to authorize the City Manager to pursue purchase of IRS property on Lindale and 120 within the prices discussed during executive session was inade by John Clark, second by Liz Carrington. Motion passed 5-0. A motion to authorize the City Manager to negotiate for the purchase of 209 New Hope Road within the price range discussed in executive session was made by John Clark, second by Liz Carrington. Motion passed 5-0. XIII. ADJOURNMENT A motion to adjourn the meeting was made by Brian Johnson, second by Jeriy Miller. Motion passed 5-0. The regular meeting was adjourned at 9:20pm. ,AqROVED: Mayor Bryan Lankhorst ATTEST: ,I/,, — Amet st G. Cirmo, City Secretary Page 7 of 7