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04.05.2011 KKB PacketAGENDA KEEP KENNEDALE BEAUTIFUL BOARD OF DIRECTORS REGULAR MEETING — APRIL 5, 2011 405 MUNICIPAL DR. — KENNEDALE MUNICIPAL BLDG. CITY HALL CONFERENCE ROOM 6:00 PM I. CALL TO ORDER II. ROLL CALL III. REGULAR ITEMS A. Approve minutes for: December 2010, January, February and March 2011 B. Discuss Art in the Park Event and KKB Booth 1. Final Event Preparations Trees and flowers Brochure, handouts, give -a -ways and stickers Finalize Scheduling Other items C / Discuss selection of a logo for Keep Kennedale Beautiful 0, FF f med i D. Discuss May 21, 2011 Clean -up Event g = Vd W" U � �Ast�fiwu E. Discuss Affiliation approval and next steps c F. Discuss strategic plan next steps IV. STAFF ANNOUNCEMENTS /REPORTS V. ADJOURNMENT U.) / m In compliance with the Americans with Disabilities Act, the City of Kennedale will provide for reasonable accommodations for persons attending KKB meetings. This building is wheelchair accessible, and parking spaces for disabled citizens are available. Requests for sign interpreter services must be made forty -eight (48) homy prior to the meetings. Please contact Amethyst Cirmo, City Secretary, at 817.985.2104 or (TDD) 1.800.735.2989 CERTIFICATION Keep Kennedale Beautiful December 2, 2010 UTA students presented their completed Keep Kennedale Beautiful Strategic Plan in the council chambers. Time for questions and comments followed the presentation. KKB Committee meeting continued afterward in a separate meeting room. December 2, 2010 Work Session Minutes Members Present: Wayne Wooten Michael Chandler Suzanna Greer Wilda Turner Discussions: Budget needed for KKB. However, we feel we need to become a Keep Texas Beautiful Affiliate first and then request funding from the City Council and pursue public donations. Donations from the public /businesses could be acknowledged with designations assigned depending on the amount given. Following the theme of railroad cars or botanical plants. For instance:$ 100.00 = Locomotive or $100.00 = Rose. Wayne is ready with recommendation to the City Council on recycling. Presentation will be December 9, 2010. Wayne advised that IESI will provide $200.00 for trees. This meeting on December 2, 2010 will replace our normal meeting date on December 14, 2010. The next scheduled meeting of the KKB Committee will be January 11, 2011, 6:00pm. Wilda Turner Keep Kennedale Beautiful January 11, 2011 Members Present: Wayne Wooten Suzanna Greer Michael Chandler Wilda Turner City Manager, Bob Hart HR Director, Kelly Cooper Discussions: Reviewed sample by -laws and reconstructed them to fit KKB. Kelly Cooper will combine our suggestions as well as her recomendations and email to each of us. UTA students will do a citizen opinion survey regarding Curb Side Recycling. IESI will donate $200.00 worth of trees for citizens to purchase. This will be a fund raiser for KKB. Wayne will talk to Pat Dozier to firm up her landscaping dollars. Wayne will contact Art in the Park Chairman for the cost of a booth. Hopes to have pens /pencils for free give -aways at the KKB booth. City Wide Clean UP - IESI will help KKB committee. Keep Kennedale Beautiful February 8, 2011 Members Present: Wayne Wooten Mike Chandler Suzanna Greer Wilda Turner HR Director, Kelly Cooper We reviewed the by -laws Kelly Cooper had prepared. One correction in Article II, capitalize "city" and one correction in Article III, last sentence, to read "The board shall submit to the City Council the objectives for which Keep Kennedale Beautiful is organized ". Wayne Wooten made the motion to accept the bylaws with noted changes. Wilda Turner seconded the motion. Motion carried. The City Clean -Up was discussed noting the date will be 5/21/2011. We will participate in Art in the Park. Wayne Wooten has arranged for us to have a booth at no charge. ( We plan to have some free give -aways such as bags with Keep Kennedale Beautiful printed on them and/or pens and pencils. Art in the Park and the City Clean -Up will be projects for the KKB Committee. These two projects will help us for qualify for KTB certification. A survey regarding recycling will be sent with the April water bill. Further discussion on recycling will follow the survey results. Keep Kennedale Beautiful March 8, 2011 Members Present Wayne Wooten Mike Chandler Suzanna Greer Wilda Turner HR Director, Kelly Cooper We discussed the Art Theme for our booth for Art in the Park. Suzanna will arrange for a banner and email the sample to each of us. The price is expected to be around $50.00 - $60.00. Fliers, printed on yellow paper with black lettering, will be prepared with information regarding KKB for handouts. We will also be purchasing 300 pens and pencils, for about $ .29 each, with Keep Kennedale Beautiful printed on them for handouts/advertising. Kelly will be ordering them. We decided the paper /canvas bags were to expensive for us to giveaway at this time. Stegall's Nursery has donated 25 live oak trees for us to use as a means of collecting donations. A starting donation of at least $30.00 was the amount agreed upon. We will not display the trees until Saturday, April 9, and then will continue until the supplies are exhausted. Scheduling for Art in the Park: Set -up begins on Friday, April 8 from 1 — 3 pm Suzanna will provide an awning. The table will be provided by the City. Wayne will bring the trees with additional trucks and trailers available, if needed, from Mike, Suzanna and Wilda. On Saturday morning, April 9, we all agreed to be at the park by at least 9:00 am, working 2 - 4 hour shifts. The booth must remain open until 8:00 pm. On Sunday, April 10, Wilda will open the booth at 12:00 noon but will be there by 11:30 am. The booth must remain open until 4:00 pm. Items to bring: Water, snacks, personal chair, trash bag, paper weights, cameras (Mike's wife will bring her camera to help us). The April KKB meeting will be on April 5, 2011, to discuss any last minute details for Art in the Park. Planting assistance for Apache Wrecking was discussed. Continued upkeep for large plantings could be difficult to maintain. Kelly will visit with the Manager to better understand their desires The KKB logo still needs to be completed. Kelly will email her "trees" to Mike and he will compile some designs and send to each of us for review. Kelly prepared a Budget 2011 and a list of Organizations for submission to Keep Texas Beautiful. We decided to ask residents to be a Friend of KKB instead of asking them to be volunteers. We will ask for their names, phone numbers and email addresses. In the future we will send out a "Call to Action" notice. The anticipation is that residents will not resist being a "Friend of KKB" as they might if asked to be a volunteer. Stickers reading "Friend of KKB" will be made by the City to be distributed at Art in the Park Suzanna announced she will not be continuing her Place 3 position with KKB. She will attempt to find a likely candidate to fill Place 3 and assured the Board she will remain a Friend of KKB and will assist us whenever she can. She is the one to thank for initiating KKB. We wish her continued success in her current business as well as success in her new endeavor. Suzanna, we will miss your energy, knowledge and personality. Page 1 of 1 Amend March Minutes Mm, March 14,2011 GM,52 PM From Pat Tumor <patlwned @s coo aeb View Comas To Walaw Waotm awayna @emplre6spael arn>; MChad Cham9er gmchenax_89 @yahoo.mn>; SLZanna(ieer C�wrisongeer.wzenne @gmaW Can>; KUiy COOptt G:wNr @ca5okrcmedele.can> Please change the first sentence, fifth paragraph on page 2 to read: Suzanna announced effective 7/1/2011, the end of her term, she will not be continuing her Place 3 position with KKS. Thank you, Wilda Tumor http : / /us.mg2OI.mail.yahoo.com /de/ launch?. partner= sbc&.gx =1 &.rand= Og2kj7gkOtk8d 3/14/2011 4 Keep Kennedale Beautiful Landscape Art 1(EEPKENNE DALE BEAUTIFUL April 2011 Tree Planting Tips Tips for successful tree planting: 2. 3 4. 5. A FA 91 Ensure you know the full grown height and width of tree to ensure proper planting placement. Plan for its full grown size so that it will not grow into other trees, structures, and /or power lines. Dig the hole two -three times wide as the con- tainer and no deeper than the root ball. Remove from pot or wiring or cloth and loosen root ball with fingers and or cut vertically with a knife if roots are tightly bound together or tightly circling themselves. Gently place tree and root ball into hole. Ensure the root flare (where the trunk enters the soil and you can just start to see it flare wider and roots ap- pear) is not bur- ied. It needs to ., _ I'.wt,= be at the soil line + s z or just above it. When back filling the hole, use the same soil you removed (so do not add compost, mulch, or other amendments... you want the roots to grow far away from the tree in order for them to anchor the tree, and they will not if they enjoy the amended soil right by the root ball and will tend to just grow in circles and girdle the tree.) Build a 4" tall berm around the tree just below the longest lateral branch (this will ease in wa- tering). Mulch on top of soil ball and berm so water doesn't evaporate too quickly. Hand water (filling berm) one a daily and /or weekly basis dependent upon temperature. Sprinkler systems will not be enough water for a new tree or plant! Soil test by inserting finger 2- 3" into ground and if dry, water. Hand watering is best for the first full year of the tree's life. (Continued on back) City -Wide Garage Sale Don't miss the opportunity to shop or sell gently used items, rain or shine. The City -wide Ga- rage Sale will be held at homes May t3, &t4th throughout Kennedale. This event is designed to keep reus- able items out of the landfill and conserve our natural resources. The City -Wide Garage Sale will be held on Friday & Saturday, May 13 & 14 (Sellers may choose to be open Sunday too). Please call 817 -985- 2120 no later than May 11 to have your address put on the list that will be available on the city's website and in City Hall on May 12 th . City -Wide Clean -Up The City of Kennedale will be conducting its city -wide clean- up on Saturday, May 21st from 8 am — 12 noon. Residents can drop off unwanted bulky items and brush at 811 Kennedale Parkway. Proof of Kennedale residency will be required by presenting a current Kennedale water bill and drivers license. No Household Hazardous Waste accepted. Recycling will not be available at this time. This is a free service!! For more information, please contact Amy Owens at 817 - 985 -2122 or aowensQcityofkenned ale. com Hazardous House- hold Waste Drop off: Environmental Collection Center 6400 Bridge Street Fort Worth, Texas 76112 Phone: 817-392-3279 Hours: Thursday- Friday 11 am - 7pm Saturday 9am - 3pm You must obtain a voucher from the City of Ken- nedale Utility Billing Department prior to dropping off any items. .) AGENDA KEEP KENNEDALE BEAUTIFUL BOARD OF DIRECTORS REGULAR MEETING — APRIL 5, 2011 405 MUNICIPAL DR. — KENNEDALE MUNICIPAL BLDG. CITY HALL CONFERENCE ROOM 6:00 PM I. CALL TO ORDER II. ROLL CALL III. REGULAR ITEMS A. Approve minutes for: December 2010, January, February and March 2011 B. Discuss Art in the Park Event and KKB Booth 1. Final Event Preparations Trees and flowers Brochure, handouts, give -a -ways and stickers Finalize Scheduling ( Other items C. Discuss selection of a logo for Keep Kennedale Beautiful D. Discuss May 21, 2011 Clean -up Event E. Discuss Affiliation approval and next steps F. Discuss strategic plan next steps IV. STAFF ANNOUNCEMENTS/REPORTS V. ADJOURNMENT In compliance with the Americans with Disabilities Act, the City of Kennedale will provide for reasonable accommodations for persons attending KKB meetings. This building is wheelchair accessible, and parldng spaces for disabled citizens are available. Requests for sign interpreter services must be made forty - eight (48) horns prior to the meetings. Please contact Amethyst Cirmo, City Secretary, at 817.985.2104 or (TDD) 1.800.735.2989 CERTIFICATION ( I certify that a copy of the April 5, 2011, KKB Agenda was posted on the City Hall bulletin board next to the main entrance of the City Hall building, 405 Municipal Drive, of the City of Kennedale, Texas, in a place convenient and readily accessible to the general public at all times and said Agenda was posted on the following date and time: Thursday, March 31, 2011 at 6:00 PM, and remained so posted continuously for at least 72 horns preceding the schedule time of said meeting, in accordance with Chapter 551 of the Texas Government Code. // Kelly C p r Date Agenda Removed fi - om bulletin board Staff U is 11